ADMINISTRATION CLERK

  • Full Time
  • Pretoria, Gauteng, 285 Francis Baard Street, Bothongo Plaza East, 0001 View on Map
  • Water and Sanitation posted 2 weeks ago
  • Posted : Sep 7, 2021 -Accepting applications
  • Salary: R173,703.00 - R173,703.00 / Annual
  • View(s) 117

Job Detail

  • Offered Salary R173 703 per annum (Level 05)
  • Qualifications Senior Certificate (Matric)
  • Industry Development
  • Reference REF NO: 170921/15
  • Centre Head Office Pretoria
  • Enquiries
    Ms. S D Ndhlovu Tel No: 012 336 7981
  • Where to submit application
  • Notes
    NOTE: Interested applicants must submit their applications for employment to the email address specified on each post. Applications must be submitted using the newly implemented Z83 form obtainable on the Department of Water and Sanitations website, under career opportunities or the DPSA website, under vacancies in the Public Service (point 4) and should be accompanied by a comprehensive CV as well as copies of qualifications, identity document and a valid driver’s license (where applicable) which need not to be certified when applying for a post. Original/certified copies must be produced by only shortlisted candidates during the interview date. All required information on Form Z83 must be provided. Failure to complete or disclose all required information will automatically disqualify the applicant. All documents must be submitted in one email in a PDF format. The attachment/s, may not exceeding 5mb) Subject title on the email must clearly display the reference number of the post applied for. Applicants should forward applications to the correct email address of the post as wrong emailed applications will not be considered. No late, applications will be accepted. A SAQA evaluation certificate must accompany foreign qualification/s. Applications that do not comply with the above mentioned requirements will not be considered. *All shortlisted candidates pertaining to Senior Management Services (SMS) posts will be subjected to a technical and competency assessment and a pre-entry certificate obtained from the National School of government is required prior to the appointment. (Individuals who have completed the course already, and who are therefore in possession of a certificate are welcome to submit such, however it is not required that an applicant submit such when applying for the post prior to the closing date. The link for the completion of the course for the certificate for the pre-entry into SMS can be found on http://www.thensg.gov.za/training-course/sms-pre-entry-programme/. Candidates will be required to complete a financial disclosure form and undergo a security clearance. Foreigners or dual citizenship holders must provide a police clearance certificate from country of origin. The Department of Water Sanitation is an equal opportunity employer. In the filling of vacant posts, the objectives of section 195 (1) (i) of the Constitution of South Africa, 1996 (Act No: 108 of 1996) the Employment Equity imperatives as defined by the Employment Equity Act, 1998 (Act No: 55 of 1998) and relevant Human Resources policies of the Department will be taken into consideration. Correspondence will be limited to short-listed candidates only. If you do not hear from us within two (2) months of this advertisement, please accept that your application has been unsuccessful. The department reserves the right not to fill these positions. Women and persons with disabilities are encouraged to apply and preference will be given to the EE Targets. ERRATUM: The post of Finance Clerk Production with Ref No: Post 28/101 with Ref 270821/16 advertised in the Public Service Vacancy Circular 28 dated 13 August 2021 has been withdrawn.

Job Description

REQUIREMENTS: A Senior / Grade 12 certificate. Experience in general office administration will be an added advantage. Knowledge of administration procedures. Working knowledge and understanding of legislative framework governing the Public Service. Computer literacy (Ms Excel, Ms Word and PowerPoint). Good people skills and sound organizational skills. High level of reliability. Basic Financial management and knowledge of PFMA. People and Diversity Management. Client orientation and customer focus. Accountability and ethical conduct. Ability to work under pressure, independently and handle confidential matters. DUTIES: Provide a secretarial / receptionist support service to the Chief Director. This will inter alia, entail the following: receives telephone calls and refer the calls to the correct role players if not meant for the relevant Manager. Records appointments and events in the Diary of the Chief Director. Type documents for the Chief Director and other staff within the unit. Operate office equipment like fax machines and photocopies. Provide a clerical support to the Chief Director. This will entail, inter alia, the following: Liaise with travel agencies to make travel arrangements. Arrange meetings and events for the Chief Director 50 and staff in the unit. Process travel and subsistence claims for the unit. Process all invoices that emanate from the activities of the work of the Chief Director. Record basic minutes of the meetings of the manager when required. Administers matters like leave registers and telephone accounts. Handle the procurement of standard items like stationery, etc. Remains up to date with regard to prescripts / policies and procedures applicable to the Chief Director’s work to ensure efficient and effective support to the Chief Director.

Required skills

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