ADMINISTRATIVE CLERK (SUPERVISOR

  • Full Time
  • Pietermaritzburg, KwaZulu-Natal, Natalia 330 Langalibalele (Longmarket) Street, 3201 View on Map
  • @Health KwaZulu-Natal posted 4 weeks ago
  • Posted : Sep 20, 2021 -Accepting applications
  • Salary: R257,508.00 - R257,508.00 / Annual
  • View(s) 349

Job Detail

  • Offered Salary R257 508 per annum (Level 07), + 13th cheque, medical-aid (optional) +Homeowners allowance (employee must meet the prescribed requirements)
  • Qualifications Bachelor Degree
  • Industry Health
  • Reference REF NO: GS 50/21
  • Centre Greys Hospital, Pietermaritzburg
  • Enquiries
    Dr ES Marais Tel No: 033 897 3324
  • Where to submit application
    Applications to be forwarded to: The Human Resources Department, Greys Hospital Private Bag x 9001, Pietermaritzburg, 3200
  • Notes
    NOTE: Directions To Candidates: The following documents must be submitted: Application for employment form (Z83) which is obtainable at any Government Department OR website, Applicants must submit copies of qualifications, Identity document and drivers license (where appropriate) and any other relevant documents. Such copies need not be certified when applying for a post. The communication from HR of the department regarding the requirements for certified documents will be limited to shortlisted candidates. Therefore only shortlisted candidates for a post will be required to submit certified documents on or before the of the interview following communication from HR. Curriculum Vitae NB: Failure to comply with the above instructions will disqualify applicants. The circular minute number / reference must be indicated in the column provided on the form Z83 e.g GS 50/21. Please note due to large numbers of applications we envisage to receive, applicants will not be acknowledged. Communication will only be entered into with candidates that have been short-listed. If you have not heard from us two months after the closing date, please consider your application as being unsuccessful. The appointment is subject to positive outcome obtained from the State security Agency (SSA) to the following checks (security clearance, credit records, qualifications, citizenship and previous employment verifications and verification from the Company Intellectual Property (CIPC). It is the applicant’s responsibility to have a foreign qualification, which is a requirement of the post, evaluated by the South Africans Qualifications authority (SAQA) and to provide proof of such evaluation on application. Failure to comply will result in the application not being considered. NB: The Employment Equity target for this post is: African Male

Job Description

REQUIREMENTS: Standard 10/ Grade 12 or equivalent 3- 5 years clerical/administrative experience Recommendations Unedorsed valid Code B drivers license (Code 08), Plus Computer Literacy Relevant Qualification(s) in office administration, computer skills, front office management Knowledge, Skills, Experience and Competencies: The incumbent of this post will report to the Manager- Medical Services, and will be responsible for: Rendering administrative support services to the Allied Health HoD’s in general Occupational Therapy, Physiotherapy, Dietetics, Social Work, psychology, Speech Therapy and Audiology) Rendering administrative support services to the Allied Health HoD’s relating to Medico-legal and other cases being treated at Greys hospital Supervising the clinician support admin officers As such the ideal candidates will be expected to have the following knowledge and skills: Perform General clerical and office duties Vast experience in Microsoft Office software package, emails, spreadsheets, and operation of IT hardware, including printer, copier, facsimile, scanner and data projectors Information management, including collection, collation and dissemination of data/ statistics, record management Have effective financial management, planning, organizing, problem solving and sound analytical skills. Must have excellent written communication silks Presentation (including Power Point) and report writing skills Possess knowledge of working procedures in terms of the working environment. Have knowledge of departmental transversal systems (e.g BAS, PERSAL)Possess knowledge of Legislative Framework governing the Public Service, including knowledge of the Promotion of Access to Information Act Must possess outstanding interpersonal and verbal communication skills as the incumbent will be dealing with high profile internal and external stakeholders on a daily basis The incumbent must be able to work under pressure and deal with difficult people The incumbent must be highly professional in conduct, very reliable, quality oriented, trustworthy, honest and demonstrate proper work ethic at all times Must demonstrate courtesy and friendliness to all clients at all times (front- office skills) 151 DUTIES: Supervise and render general clerical support services within Allied heath component Record, organize, store, capture and retrieve correspondence, data and records Update and keeping of registers and statistics Co-ordination of diaries and rosters Handle and communicate routine enquiries/correspondence/telephone calls effectively Make Photocopies and retrieve or send facsimiles and e-mails Compile and distribute documents/packages to various stakeholders as required Keep and maintain the filing system for the component Type letters and/or other correspondence when required Keep and maintain the incoming and outgoing document register of the component Supervise and provide supply chain clerical support services within the Allied Health Component Liaise with internal and stakeholders in relation to procurement of goods and services Obtain quotations, complete procurement forms for the purchasing of standard office items Stock control, maintenance and safekeeping of office stationery and equipment Keep and maintain asset register a& borrowing book for unit(s), where necessary Supervise and provide personnel administration and clerical support services within the component Organize and maintain EPMDS documents and records, eg Job Descriptions, Performance Agreements, performance reviews, etc. Maintain Leave Register for the component Keep and maintain personnel records in the component Keep and maintain the attendance register of the component Arrange travelling and accommodation Supervise and provide financial administration support services in the Allied Health component Prepare , capture and update expenditure in the component, including NSIs, etc Supervise Clinician admin. Support officers in terms of the above listed KPAs which also i

Required skills

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