Administrative Officer: Vendor Records

Job Detail

  • Qualifications Diploma
  • Industry Education, training & skills development
  • Reference Post Number: 8020028
  • Centre Main Campus - Bellville, WC ZA (Primary)
  • Enquiries
    Contact the Human Resources Department at +27 21 959 4063/9763/9708/3551/3756 or email: [email protected]
  • Where to submit application
  • Notes
    In your application, you are encouraged to highlight your strengths and also include anything else that you feel may be pertinent to the selection panel. Please attach your covering letter, a detailed curriculum vitae and highest qualification to your online profile. To be considered for this vacancy, you must click on the Apply for this Job link below or apply directly via UWC Careers at For any queries, please contact the Human Resources Department at +27 21 959 4063/9763/9708/3551/3756 or email: [email protected]

Job Description

Minimum Requirements: A completed tertiary qualification in financial accounting/ management accounting/ cost accounting/ financial management (minimum NQF 6) A minimum of 2 years’ experience in a processing environment with at least 1 year that includes Electronic and Physical Document administration use. Is familiar with and readily embraces and learns use of new technologies, innovation and systems Understands payment as well as general financial processing systems, information and records Able to safely and effectively perform physical activities relating to archiving and retrieval of documents Should be computer proficient Sound written and oral communication skills Honesty, integrity and trustworthiness Has a high standard of performance, coupled with a professional and positive attitude Sound knowledge of the Higher Educational environment would be advantageous. Role Clarification & Key Performance Areas: The University of the Western Cape (UWC) is a vibrant, diverse and dynamic university, rooted in the African continent with an increasing global reach. UWC actively responds in critical and creative ways to the development needs of the country, within an ever-changing and challenging global context. We require an individual who has a deadline driven approach, works well under pressure, is meticulous, has strong technical skills and enjoys working in a team environment, to administer physical and electronic document management components of the University’s Financial ERP system. The individual should readily adapt to changes in processes, environment and legislation. This post reports directly to the Manager: Accounts Payable & Travel and assumes responsibility for: • Creation, Maintenance, Management and Retrieval of documents/records and associated financial meta-data • Creating, configuring and reviewing document categories/types, system structure and associated Metadata • Deliver user support by co-ordinating and providing technical support and training to users, • Set up and ongoing review of users and their access profiles • Input into ongoing development / improvement of electronic document system • Filter and extract financial information and records according to requests from key users • Perform routine analysis and audits of system, investigating any irregularities and vulnerabilities • Review storage volumes and appropriately determine filing, retention periods and disposal of stored material

The Application deadline closed.

Required skills

Related Jobs

Join SA Gov Jobs

Login or Join SA Gov Jobs to view job details, and get access to other free awesome features, like Resume Management, Online Job Applications, Profile Building, Job Notifications, Job Matching, electronic Z83 Management and other great features.

Not interested in Joining? Click the links below to resume browsing

Home | Browse all jobs