REQUIREMENTS: National Diploma in Public Administration/Management with one-year administrative experience or Grade 12 certificate with 2 years administrative experience. Knowledge of clerical duties and ability to use a computer. Ability to capture and collect data. Knowledge and understanding of legislative framework governing the Public Service. Communication skills (Written and Verbal), Problem analysis and decision making. Confidentiality and ability to work under pressure. Planning and organising. DUTIES: Provide administrative and secretarial support. Devise and maintain office systems including electronic and hard copy filing systems, data management etc. Organise events, meeting room and facility for the Directorate. Assist in logistical preparation for Directorates meetings and events as required. Prepare meetings packs for the Directorate and timeousy distribute to all participants. Write-up and follow-up on notes and actions from meetings that the Directorate have participated in, prepare correspondence, presentations and other information as requested by the Directorate. Coordinate proper administration of staff overtime, claims and leave plans. Perform any other administrative duties required by the Directorate. Provide logistical support to the Directorate. Arrange travel and accommodation for the Directorate, assist with the management of deadlines for individuals within the Directorate. Render information/records management services, administer incoming and outgoing mail/documents. Refer and distribute documents/information to the relevant committee members. Maintain records keeping and filing system. Record flow of correspondence. Receive and records information requests. Make follow up on referred action list and decision registers, compile minutes and monthly reports.
Login or Join SA Gov Jobs to view job details, and get access to other free awesome features, like Resume Management, Online Job Applications, Profile Building, Job Notifications, Job Matching, electronic Z83 Management and other great features.
