ASSISTANT DIRECTOR: EXECUTIVE OFFICE SUPPORT

  • Full Time
  • Pretoria, Gauteng, ZK Matthews Building, 70 Meintjies Street, Sunnyside, 0001 View on Map
  • National School of Government posted 1 month ago
  • Posted : Aug 23, 2021 -Accepting applications
  • Salary: R376,596.00 - R376,596.00 / Annual
  • View(s) 99

Job Detail

  • Offered Salary R376 596 per annum (Level 09)
  • Qualifications Bachelor Degree
  • Industry Education, training & skills development
  • Reference REF NO: NSG 03/2021)
  • Centre Pretoria
  • Enquiries
    Mr R Nchabeleng Tel No: (012) 441 6328
  • Where to submit application
  • Notes
    Suitably qualified, dynamic, passionate and experienced persons are invited to apply for the vacant permanent position of Chief Director: Cadet and Foundational Management. Applicants are requested to visit the NSG website at www.thensg.gov.za or www.dpsa.gov.za for information on the requirements and duties of the position. Applications must consist of: A fully completed and signed new Z83 form with a comprehensive CV containing contactable references as well as copies of qualifications and identity document. Therefore only shortlisted candidates will be required to submit certified document on or before the day of the interview. The relevant reference number must be quoted in the application form. Foreign qualifications must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA). All shortlisted candidates for SMS posts will be subjected to a technical exercise as well as personnel suitability checks such as security vetting, citizen verification, financial records check and qualifications verifications. The successful candidate will be expected to sign a performance agreement within three months from the date of assumption and to disclose particulars of all registrable financial interests within a month. The selection process will be in line with the Senior Management System requirements. The employment decision shall be informed by the Employment Equity Plan of the Department to achieve its Employment Equity targets. It is the Department’s intention to promote equity (race, gender and disability) through the filling of this post. The NSG reserves the right not to make an appointment and to use other recruitment processes. Correspondence will be limited to shortlisted candidates only. Successful completion of the Senior Management Pre-Entry Programme (Nyukela) is required for being considered for this SMS post. Enrolment for the course should be made on the NSG’s website at https://www.thensg.gov.za/training-course/sms-pre-entry-programme

Job Description

REQUIREMENTS: Appropriate 3 years Degree (NQF Level 7) or equivalent in Office Management, Public Management/ Administration or related Social Sciences as recognized by SAQA. A relevant 3-5 years’ experience in an Office Administration environment of which 2-3 years must be in an executive office. Knowledge: Knowledge of Cabinet, Parliamentary and diplomatic protocols. Diary Management. Filling and record keeping. Microsoft Office. Knowledge of PFMA Knowledge of PFMA, Knowledge of Public Service Regulations Framework. Knowledge of legislations, policies, prescripts and procedures. Knowledge of Minimum Information Security Standards (MISS) Act. Knowledge of office support and administration. To maintain effective communication channels enabled with current technologies. Competencies/Skills: Ability to promote adherence to government policy. Basic financial management skills. Exceptional interpersonal skills. Advanced communications skills to interface effectively at senior levels within and beyond the Department. Presentation skills. Problem solving skills. Decision making skills. Client orientation and customer focus. Change management. Planning 56 and organizing skills. Basic project management skills. Diversity management skills. Basic Numeracy skills. Good writing skills. Personal Attributes: Meticulous approach to work. Keen attention to detail; Ability to work in a team, “can-do” attitude, Systematic approach in doing work. Reliability. Trustworthy. Honest. Impartial. Self-management. Attention to details. Willing to travel and work long hours. Ability to maintain a high level of confidentiality. DUTIES: Office Management: Managing the Principal’s diary on a daily basis and ensure it corresponds/not conflict with NSG’s and Ministerial key activities. Compiling memoranda and letters and attending to general correspondence in the Office of the Principal. Disseminating information internally and externally as required. Ensure that all messages for the Principal are recorded accurately and properly and reach the Principal timeously. Conduct basic research (e.g. country profiles) or as requested by the Principal. Engage and interact with the Principal on a continuous basis to provide status updates on key activities. Record, monitor and manage the Principal’s task list and track progress by following up regularly. Manage filing and review correspondence on a daily basis. Reply to correspondence that comes to the Principal’s Office. Facilitate the procurement of equipment and office supplies. Ensure that travel and procurement of goods is aligned with all financial prescripts, rules and regulations. Manage administrative and logistical arrangements related to the Principal’s office. Render secretarial support services. Liaise with internal, external and international stakeholders. Professional/ personal management of the Principal’s domestic affairs and household.

Required skills

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