ASSISTANT DIRECTOR: RECORDS MANAGEMENT (E-FILING) Directorate: Knowledge and Information Management

  • Full Time
  • Cape Town, Western Cape, 9 Wale Street, 8001 View on Map
  • Education Western Cape posted 2 weeks ago
  • Posted : Sep 8, 2021 -Accepting applications
  • Salary: R376,596.00 - R376,596.00 / Annual
  • View(s) 96

Job Detail

  • Offered Salary R376 596 per annum (Level 09)
  • Qualifications Diploma
  • Industry Education, training & skills development
  • Reference REF NO: 209
  • Centre Head Office, Cape Town
  • Enquiries
    Mr S Hansraj Tel No: 021- 467 2086
  • Where to submit application
    Applications must be submitted by using the following URL https://wcedonline.westerncape.gov.za/home/, via Google Chrome or Mozilla Firefox
  • Notes
    NOTE: The applicants are advised to read the foreword available on the WCED website before applying for the post/s. All applicants must be SA Citizens/Permanent Residents or Non-SA Citizens with a valid work permit. Applicants will be expected to be available for selection interviews and competency assessments at a time, date and place as determined by Western Cape Education Department (WCED). The Department reserves the right to conduct pre-employment security screening and appointment is subject to positive security clearance outcome. Applicants must declare any/pending criminal, disciplinary or any other allegations or investigations against them. Should this be uncovered post the interview the application will not be considered for the post and in the unlikely event that the person has been appointed such appointment will be terminated. If you have not been contacted within 3 months of the closing date of this advertisement, please accept that your application was unsuccessful.

Job Description

REQUIREMENTS: 3 -year degree/diploma (or equivalent NQF 6) with 3 years relevant experience in a Records Management or ICT environment. Records Management certificate. A valid Code B driver’s license. Recommendations: Extensive appropriate practical proven supervisory experience in a records management or ICT environment. Knowledge and understanding of the Provincial Archives and Record Service Act (Act No 43 of 1996). DUTIES: Assist the departmental Records Manager to manage, maintain, and ensure safekeeping of the various information resources of the department. Construct and maintain integrated document and records management in all formats in an integrated manner. Assist to maintain and implement a disaster recovery plan for the protection of vital records. Manage, maintain and control over the application of electronic records management and systems. Assist with the drafting of a departmental electronic records management strategy aligned to the relevant national and provincial strategies. Assist the departmental Records Manager management governance and strategic records management outcomes. Assist with the development of a resource plan to sustainably manage electronic records management across the department. Coordinate, Implement and manage e-filing records management projects for electronic systems, properly documented. Ensure electronic systems implemented complies with the requirements of the WCARS and compliant to records management capabilities. Assist to maintain relationship building with the WCARS, other departments, management, and records management clients as well as actively contribute to the departmental Records Management Forum. Implement and maintain well-structured records classification systems to ensure effective and efficient identification, retrieval, and life cycle management of electronic information. Manage and control the electronic Register of Files Opened (jTrack). Ensure that the implementation of content management systems and electronic business process systems are managed in accordance with the requirements of the WCARS. Ensure the quality assurance, execution, and management of the departmental electronic mail dissemination process for internal mass communication. Monitor and implement sound electronic records management practices and good governance compliant to the requirements of the Provincial Archives and Record Services of the Western Cape, 2005 [Act 3 of 2005]. Liaison, management, and collaboration with DotP: CEI on the maintenance of the Transversal issue Management System (IMS)

The Application deadline closed.

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