DEPUTY DIRECTOR: EXECUTIVE ASSISTANT (HOD SUPPORT)

  • Full Time
  • Sasolburg, Orange Free State, Fichardt St, Sasolburg, 1947 View on Map
  • Human Settlements Free State posted 4 weeks ago
  • Posted : Aug 24, 2021 -Accepting applications
  • Salary: R733,257.00 - R733,257.00 / Annual
  • View(s) 123

Job Detail

  • Offered Salary R733 257 per annum (Level 11), All-inclusive remunerative package consisting of basic salary, the Government’s Employment Pension Fund and flexible portion, which may be structured in terms of the rule for the structuring of the flexible portion and which include a 13th cheque, motor car allowance, housing allowance and medical aid assistance.
  • Qualifications Diploma
  • Industry Housing
  • Reference REF NO: HS 7/2021
  • Centre Bloemfontein
  • Enquiries
    Adv. T. Tsuaeli Tel No: 051 403 3883
  • Where to submit application
    Addressed to Head: Human Resource Management Directorate, Human Settlements. P.O Box 247, Bloemfontein 9300 or Applications that are hand delivered must be brought to the foyer of OR Tambo House, St. Andrews Street, Bloemfontein, where they must be placed in the appropriately marked box at Security on Ground Floor. No applications will be accepted by staff in offices in the building.
  • Notes
    Directions to applicants: Applications must be submitted on a new Z.83 form of 2021, obtainable from DPSA website or any Public Service department and must be accompanied by copies of qualifications, driver's license, identity document and a C.V. (Separate application for every vacancy). Applicants are requested to complete the Z83 form properly and in full. Attached documents need not be certified copies when applying for a post, only short-listed candidates for a post will be required to submit certified documents on or before the day of the interview following communication from HR. Candidates who possess foreign qualifications and/or short courses certificates must take it upon themselves to have their qualifications evaluated by the South African Qualifications Authority (SAQA), and must please attach proof of the level of their qualifications after evaluation on all applications. No e-mailed or faxed applications will be considered. Applications received after the closing date and those that do not comply with these instructions will not be considered. The onus is on the applicants to ensure that their applications are posted or hand delivered timeously. Applicants are respectfully informed that if no notification of appointment is received within 4 months of the closing date, they must accept that their application was unsuccessful.

Job Description

REQUIREMENTS : National Diploma / Bachelor’s Degree in Business Administration, Public Management / Administration or any related field. Minimum of 3-5 years’ experience in office management and providing support to SMS level/ executing coordinating support in the department. Candidates who are in possession of Grade 12 with exposure in a related field may also apply. Competencies: Knowledge: In- depth knowledge of legislative framework that governs the Public Service: Understanding and application of the following prescripts, PFMA, Treasury regulations, Treasury/ Practice Notes, Treasury and DPSA Circulars. Financial Management Systems (BAS & LOGIS). Skills: Applied strategic thinking, budgeting and financial management. Good analytical skills, people management, citizen focus and responsiveness. Conflict management, problem solving, planning and organizing, decision making, team leadership, communication (verbal and written). DUTIES : Manage and facilitate functional administrative support to the Office of the Head of Department in relation to all human settlements related activities; including preparing inputs to the Province and National as well as compile reports thereof when required to. Handling of enquiries in the Office of the Head of Department. Provide quality assurance and oversight on documentation including priority enquiries. Draft agendas for Senior Management Meeting and provide secretariat services thereof. Draft correspondences, submission, and memoranda as required. Manage the Head of Department’s diary in relation to appointments, meetings, and interviews. Analyze and consolidate reports as well as provision of management information reports of which will facilitate informed decision making, monitor expenditure trends in the office and advise the senior manager of a possible under/overspending. Ensure timely response to both internal and external clients’ needs, by dealing with them in an efficient and elective way. Compile, maintain and manage a database of all enquiries timeously. Delegate functions to junior staff based on individual potential and provide necessary guidance and support.

Required skills

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