Executive Assistant: Office of the Executive Mayor

Job Detail

  • Offered Salary 754 282.74
  • Qualifications Bachelor Degree
  • Industry Library and information services
  • Centre Braamfontein
  • Enquiries
    Thabang Raseobi Tel No: (011) 407-6003
  • Where to submit application
    All applications will be through the website using this link: https://share.hsforms.com/1NiPMXA0fSjWznpdBZlceNQ469tl Or visit www.joburg.org.za and click on Vacancies.
  • Notes
    This is an employment equity targeted position and preference will be given to the EE underrepresented groups.

Job Description

Appointment Requirements: Matric/Grade 12 Degree in Public Administration, Business Administration, Business Management or equivalent at NQF 7 qualifications. Suitably qualified candidate as defined by section 20(3) of the Employment Equity Act will be considered 6- 8 years’ experience in secretarial, administrative and office management. At least Code 8 valid driver’s license. Primary Function: To provide administrative and management support at both strategic and operational levels with the primary purpose of ensuring that the execution of operational, strategic and project plans and decisions are implemented with agreed or specified timeline. To ensure that provision of analytical, administrative, logistical, and human resource support and transversal business solutions to enable the Office of the Executive Mayor and applicable stakeholders to effectively and efficiently deliver on their mandate. Acts as the Executive Mayor first point of contact, relieves the Executive Mayor of operational details, provides high-level administrative support to the office of the Executive Mayor that require knowledge of the city policies, procedures, and operations and an understanding of the office of the Executive Mayors role within the City. Exercises initiative and independent judgement in managing the Executive Mayors schedule including, arranging meetings, handling information and the office’s daily activities. The Executive Assistant to Executive Mayor has recurring contact with members of the Executives, senior administrators, public and private officials. This position is often privy to confidential information. Key Performance Areas: Executes specific and anticipated instructions and applies own developed laid down procedures with respect to coordinating of the Executive Mayor’s dairy and/or working schedules, meetings, presentations, and events. Performs specific tasks and actives associated with the provision of administration and Executive Mayor coordinated secretarial support. Maintain the Executive Mayor’s correspondence and information and record keeping system and access records of discussions, instructions and correspondence. Manage and coach staff in the Office of the Executive Mayor to ensure that all staff meet the department’s objectives in line with broader organizational objectives and requirements. Manage and monitor assets and resources of the Office of the Executive Mayor. To control, consolidate, analysis and submit various reliable reports. Practice good governance and management of risk. Leading Competencies: Strong understanding of administrative processes. Strong analytical abilities. Effective communication skills, both written and verbal. Interest Rate Derivative instruments valuation methodologies. Core Competencies: Report Writing, Computer Literacy on Applicable Systems; Computer Literacy- Microsoft Office Applications-Word, Excel, PowerPoint.

Required skills

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