Executive Secretary

Full Time Industrial Development Corporation in Public Entities
  • Post Date: May 26, 2022
  • Apply Before : Jun 2, 2022
  • View(s) 36

Job Details

  • Qualifications Senior Certificate (Matric)
  • Industry Development
  • Reference 50000398
  • Centre Sandown Office - Sandown, GP ZA (Primary)
  • Where to submit application
  • Notes
    Organizational Unit Industrial Development Corporation Ltd Job Type Full-time Category Administration. Requirement: As our entity (IDC) Provides financing & funding, the need to ensure trust, honesty and integrity in all financial & non-financial activities must be above reproach.

Job Description

Job Description A permanent position exists within Executive Management (Group Company Secretary) Division for an Executive Secretary at the IDC Head Office, reporting to Group Company Secretary. JOB PURPOSE The overall purpose of this role is to provide: • A professional, confidential, efficient, effective and proactive office support function to manage the operational and administrative needs of the office of the Divisional Executive and the Division. • To enable a timeous and responsive service to key internal and external stakeholders on business matters requiring focus and attention. KEY PERFORMANCE AREAS Secretarial and Administrative Divisional Executive Support Office Co-Ordination and Support • Ensure that key operational matters and requests are handled expeditiously • Assist to draft key memos/documents/letters of response both internally and externally • Ensure relevant documentation is readily available as may be required to support the Group Company Secretary for engagements • Management and control of highly confidential information requiring extreme discretion and privacy of such material and/or situation • Ensure the appropriate awareness, prioritisation and conclusion of urgent and important matters referred from the Office of the CEO, Board, Board Sub-Committees, Shareholder Representative/s and facilitate feedback to relevant parties. Execution and Follow Through • To optimise service delivery in a manner that address clients’ needs and is in line with the Customer Service Charter of the Corporation • In all interaction and responses ensure the values of the Corporation are maintained • To share ideas for improvement in the management of the operational and administrative demands of the Group Company Secretary Customer Focus and Stakeholder Management • Engage both internal and external stakeholders professionally, sensitively and tactfully to understand and respond to the request/business need and/or obtain additional information • Ensure accurate record keeping and documentation trail on matters attended and responded to • Ensure regular updates and feedback are provided to stakeholders as may be required • Provide an efficient customer-centric service to the IDC Board, Board Sub-Committees and external stakeholders • Ensure a professional and customer centric ‘meet and greet’ function that welcomes visitors to the IDC and leaves a positive impression and positive moment of truth on each and every individual • Develop, maintain and build effective networks and relationships with other Executives, colleagues and clients that drive trust and facilitate engagement and mutual commitment to support deliverables and outcomes as and when required Administrative & Ad-Hoc outcomes • Proactively assist to manage the information flow/correspondence (email, letters, memos etc.) of the office of the Executive and based on the urgency and importance of matters to alert the Group Company Secretary accordingly • To professionally and timeously respond to and manage correspondence that is routine and non-critical so as to alleviate the volume of communication proactively • Assist in the preparation of reports, presentation slides and other documentation as may be required • Managing the scheduling of Group Company Secretary commitments and their availability in a manner that is efficient, balanced and allows for time to attend to matters outside of meetings and committee commitments • Manage the scheduling of team meetings, including gathering of documents and logistics for such meetings • Drafting, vetting, approval and circulation of minutes as required, ensuring accuracy and timorousness distribution • Manage and co-ordinate events/functions/engagements in a manner that such run smoothly and seamlessly and build the brand and reputation of the Division • Prepare/co-ordinate/edit internal newsletters, reports, documents and executive summaries and ensure conclusion and distribution of such • Maintain a

Industrial Development Corporation
The Application deadline closed.

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