Group Assistant Vacancy

Full Time Council for Scientific and Industrial Research (CSIR) in Public Entities
  • Post Date: Jul 27, 2022
  • Apply Before : Jul 28, 2022
  • View(s) 0

Job Details

  • Qualifications Diploma
  • Industry Research, science & technology
  • Reference 312204
  • Centre Pretoria
  • Enquiries
    For more info, please email us at [email protected] Please do-not send your application to this mailbox, it is only for inquiries.
  • Where to submit application
    https://candidate.csir.co.za/psp/hr91prd_cgw/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_CE.GBL?Page=HRS_CE_JOB_DTL&Action=A&JobOpeningId=312204&SiteId=1&PostingSeq=1
  • Notes
    PLEASE NOTE THAT FEEDBACK WILL BE GIVEN TO SHORTLISTED CANDIDATES ONLY.

Job Description

About the job: The CSIR has a vacancy for a Group Assistant in the Data Intensive Research Initiative of South Africa (DIRISA) portfolio of the National Integrated Cyberinfrastructure System (NICIS), which is a hosted programme within the Smart Society Division. This position is based in Pretoria. More information about NICIS and DIRISA is available at https://www.csir.co.za/national-integrated-cyber-infrastructure-system and https://www.dirisa.ac.za/ respectively. Key responsibilities: Arrange and coordinate meetings and events as requested. Draft minutes, agenda and any necessary presentational material as requested. Follow up on action items from meetings. Schedule and diarise meetings as requested. Coordinate and upkeep of formal documentation distribution. Coordinate and update project files and client requestions register. Coordinate vehicles, vehicle bookings and maintenance schedules. Coordinate national and International travel arrangements (Flights, Accommodation, Car Rentals, Visa Requirements etc) as and when requested. Provide travel itineraries accordingly. Travel return administration, approvals and routing. Accurate typing and editing of documents for general correspondence purposes. Maintain up-to-date records of queries and direct accordingly for problem solving. Maintain updated contact list. Coordinate and report on staff daily check in’s, office space availability and planned leave. Printing room coordination: Printing and Binding, meter readings & management of supplies. Provide support to meetings like making coffee / tea, arrange catering, booking, and preparing of conference rooms. Manage conference room bookings for DIRISA. Building access control and keys. Control and coordinate office inventory budget and procurement processes by restocking supplies (Stationery/ Consumables etc ) and placing purchase orders. Log Calls on behalf of team for maintenance and IT related problems. Assist Project Managers with administration activities. Be the primary point of contact for visitors. Control and assistance with audits of secure storage media. Environmental Health and Safety participation, support and administration. General staff support – Training Request, Log calls for building maintenance and IT related problems, obtaining quotes, submitting requestions etc. Provide other administrative support as required from time to time. Qualifications, skills and experience: A National diploma in business administration or equivalent NQF Level 6 qualification, with at least two years’ experience as a secretary or Personal Assistance to a Manager with a team dynamic; Proficient in the use of Microsoft office Suite and Open Office. Advanced internet search engine skills (Google, internet explorer, etc). Ability to work as part of a multi-disciplinary team. Ability to always maintain highest level of confidentiality. High level of professionalism. Excellent organising skills. People Skills. Ability to multi-task and work towards multiple deadlines. All international qualifications require an evaluation report / certificate issued by the South African Qualifications Authority (SAQA).

Council for Scientific and Industrial Research (CSIR)
The Application deadline closed.

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