National Office – Land Rights Management Unit – Executive PA to Legal Executive

  • Full Time
  • Johannesburg, Gauteng, 29 De Beer Street, Braamfontein, 2017 View on Map
  • @Legal Aid South Africa posted 2 weeks ago
  • Posted : Oct 1, 2021 -Accepting applications
  • Salary: R257,508.00 / Annual
  • View(s) 61

Job Detail

  • Offered Salary R257,508.00 per annum plus benefits (Level 7)
  • Qualifications Diploma
  • Industry Constitutional & legal affairs
  • Reference reference number LR-PA/LE/23/9/21
  • Centre Braamfontein.
  • Enquiries
    Eulender Mafolo, Tel: 011 877 2000
  • Where to submit application
    A detailed curriculum vitae reflecting practical application of the position outputs and the required competencies as advertised must be submitted by close of business on 12 October 2021, quoting the reference number LR-PA/LE/23/9/21 in the subject line to [email protected] or apply online at www.legal-aid.co.za
  • Notes
    The employment decision shall be informed by the Employment Equity Plan of Legal Aid SA. It is Legal Aid SA’s intention to promote equity (race, gender and disability) through the filling of this post(s) with a candidate whose transfer/promotion/appointment will promote representivity in line with the numerical targets as contained in our Employment Equity Plan. Legal Aid SA reserves the right to withdraw posts or not to make an appointment, if by doing so, the interests of Legal Aid SA will be best served.

Job Description

PURPOSE Accountable for the provision of senior-level, efficient and effective personal secretarial services for the Legal Executive of Legal Aid SA. KEY OUTPUTS AND ACCOUNTABILITIES Provide office support services and uphold the office of the Legal Executive competently and professionally, including managing and maintaining: Typing and distribution of documents. Incoming and outgoing mail, email and telephone calls and electronic and manual filing system. Procurement requirements and Petty Cash of the Legal Executive’s office. Fixed assets register and office and infrastructure of the Legal Executive’s office. Provide administrative support for the Legal Executive’s activity, meetings and travel, including: Legal Executive’s diary and travel and accommodation arrangements of the Land Rights Management Unit. Compile documents as required by the Legal Executive. Arrange and manage meetings of the Legal Executive, including the taking of minutes as required. Ensure that the Legal Executive’s interactions with Management and staff are managed professionally, including: Liaising and interacting with all levels of Management and employees. Maintain attendance registers, leave reconciliations, Executive compliance and other submissions from the Land Rights Management Unit. Maintain confidential records as required. Manage interactions with various stakeholders, including: Liaising and interacting with all levels of Management and employees. Managing interaction/correspondence from clients and external stakeholders. Perform other related duties as required. SKILLS AND KNOWLEDGE Grade 12 plus a Secretarial Diploma. A minimum of 5 years’ practical secretarial experience. Experience that would assist the incumbent in driving a service excellence mindset and building relationships between the Legal Executive and Executives. Basic financial and people skills are necessary. In-depth knowledge of the core secretarial function and how to implement this within the Office of the Legal Executive: Land Rights Management Unit. Functional ability in utilisation of electronic secretarial systems and technologies. Able to create ‘functional integration’ between the Legal Executive and staff of the Unit. Ability to implement best practice and work effectively with the Unit staff. Able to partner with the Legal Executive to support the achievement of strategic objectives through effective secretarial support processes. Computer literate (MS Package, et cetera). Compiling minutes of meetings and professional report writing skills.

Required skills

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