Offered Salary P11 (R 400 445.74 CTC Per Annum)
Industry Business, finance and economy
Reference Office Administrator: Assets Management
Centre Head Office Pretoria
Where to submit application
Key Responsibilities: Business Unit Administration and Office Support Rendering of effective administration and office support services in the Business Unit. Act as first point of contact for internal and external clients and contacts via telephone (call handling) and electronic e-mail. Assist with coordination and consolidating of weekly, monthly and quarterly reporting Maintain and update the asset register for the BU Maintain an effective filing system for ease of tracking and retrieval of documents. Develop a database of contacts and updates regularly to ensure current information. Coordinate approval processes and tasks for other Units and sections. In consultation with the BU Managers, draft correspondence on behalf of the Unit. Prepare and type correspondence, minutes, reports, and other documents as required. Provide secretarial support for committees and forums chaired by BU Manager. Prepare PowerPoint presentations as and when required. Provide ad-hoc duties. Meeting Coordination Manage the diary of the BU Manager, set up meetings, and manage all correspondence relating to diary management and scheduling of meetings accordingly. Proactively monitor and appropriately manage responses to all meeting invitations. Schedule meetings and secures appropriate venues for the BU. Prepare agendas with inputs from meeting participants. Travel Administration Act as a travel coordinator and liaise with the contracted travel agency. Make travel arrangements for the staff and the manager i.e. transport, accommodation & flights. Ensure adherence to travel policy requirements in terms of class of travel and types of accommodation. Correspondence, records, and documentation management Maintain an effective filing system for ease of tracking and retrieval of documents. Develop a database of contacts and updates regularly to ensure current information. Handle all incoming & outgoing correspondence. Establish and maintain an efficient and effective correspondence and document management system. Procurement Preparation and submission of requisitions for purchase orders and invoices. Sourcing of quotations via RFQ processes. Raise purchase orders for required services and requests authorization from the Manager before forwarding to Supply Chain Management (SCM). Keep track of orders issued and the receipt of purchased goods, invoicing, and payments. Keep an inventory list of all stationery items available and keep a record of all stationery Ensure compliance and adherence to CGS procurement processes. Finance Management Obtain costing information for events to assist Managers in budgeting and forecasting Process S & T claims for the BU. Tracking and monitoring of budget expenditure and report to BU Manager. Application of standard procedures for all financial transactions to ensure compliance with policy and the PFMA (Public Finance Management Act). People Management (Learning and Development) Compile and submit own Personal Development Plan. Participates in relevant and application training courses, workshops. Key Personal Attributes: Ability to exercise discretion in dealing with confidential or sensitive matters. Confident and able to work on own initiative with limited supervision. Excellent verbal and written communication. Teamwork and collaboration. Problem-solving and report writing skills. Good telephone etiquette. Team player. Attention to detail.
The Application deadline closed.