Personal Assistant to Executive: Infrastructure and Information Systems (IIS)

  • Full Time
  • Centurion, Gauteng, 1B Ecoglades Ecopark Cnr Olievenhoutbosch & Ribbon Grass Roads, 0151 View on Map
  • @South African Weather Service posted 1 week ago
  • Posted : May 11, 2022 -Accepting applications
  • View(s) 17

Job Detail

  • Job ID 177174
  • Offered Salary Salary total package: negotiable
  • Qualifications Certificate
  • Industry News and media
  • Reference Ref.WS01/052022
  • Centre Centurion
  • Enquiries
    Enquiries for the above-mentioned positions must be directed to: Mr. Denny Maluleke, at Tel. (012) 367 6091.
  • Where to submit application
    Register as user on our website using this link: https://www.weathersa.co.za/home/vacancies to apply for the above position and upload your (Comprehensive CV with certified copies of qualifications).
  • Notes
    Note: Recruitment Agency applications will not be considered Preference will be given to People living with disabilities in line with SAWS EE targets. This is an EE position and preference will be given to females, Africans, Indians and Coloureds (AIC). Correspondence will be limited to short listed candidates only. Candidates who have not been contacted within 3 months after the closing date of this advertisement, please accept that your application was unsuccessful. The organisation reserves the right not to fill this position. The South African Weather Service is an equal opportunity employer.

Job Description

Job Summary The Personal Assistant, under the supervision of the Executive Infrastructure and Information Systems within the South African Weather Service (SAWS) assists in the tasks of recording, organising storing and retrieval of information and performs administrative functions related to the work environment within IIS division and other divisions within the organisation. He/she manages the diary and prioritise the meeting (s) and appointments of the Executive: IIS. Key performance areas • The candidate will be required to provide secretarial, administrative and support duties to the Executive. • Organise and co-ordinate Divisional meetings, workshops and conferences. Advertisement Private Bag X097, Pretoria, 0001 • Tel: + 27 (0) 12 367 6000 • www.weathersa.co.za • USSD: *120*7297# Document Reference HCM.ADV 001.1 Public Document Page 2 of 3 • Take minutes at meetings and ability to write comprehensive reports. • Provide administrative support to the Infrastructure and Information Systems Division on daily operational activities, ensuring efficiency of the Division. • Control documentation to ensure easy access, traceability and comprehensive record keeping of all documentation. • Managing the diary and travel arrangements. • Ability to multitask and solve problems. • Assist the executive in other matters as and when required to do so. Requirements: • The ideal candidate must have an appropriate 3 (three) year tertiary qualification in administration or recognized secretarial qualification. • Minimum 5 (five) years relevant experience in a dynamic office environment in Senior Management Support. • Knowledge and experience related to Board submissions and administration support will also be an added advantage. • He/she must have interpersonal skills, strong administrative capabilities and computer literacy (MS Excel, PowerPoint and MS Word). • Experience in an organization with ISO Standards or that is compliance regulated, will be an added advantage. • Exposure to Supply Chain Management will be an added advantage. • Good communication skills both written and verbal. • Ability to work in a team and under high pressure. • Problem solving and decision-making skills. • Willingness to work outside normal working hours, should circumstances require so.

Required skills

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