PERSONAL ASSISTANT TO THE HEAD OF DEPARTMENT AND CHIEF DIRECTOR (

Job Detail

  • Offered Salary R257 508 per annum (Level 07)
  • Qualifications Diploma
  • Industry Business, finance and economy
  • Reference Ref No: 19/DEDECT/2021-22NW (HOD)
  • Centre Mahikeng
  • Enquiries
    Mr. Kakona Tlhomelang for post @ Chief Director- Tel No: 018 388 5826
  • Where to submit application
  • Notes
    NOTE: The North West Department of Economic Development, Environment Conservation, and Tourism is an Equal Opportunity, Affirmative Action Employer and is committed to the achievement and maintenance of diversity and equity in employment, especially in respect of race, gender and disability. White males and females are encouraged to apply. Applications must be submitted on a newly prescribed Z83 Form, obtainable from any Public Service Department, which must be signed and dated (an unsigned and not dated Z83 form will disqualify an application) and should be accompanied by a recently updated, comprehensive CV, as well as, copies of all educational qualification/s.( Matriculation Certificate must also be attached), ID document and driver’s licence (where applicable), including the details of at least three contactable referees (should be people who recently worked with the applicant).Only shortlisted candidates for a post will be required to submit certified documents on or before the day of the interview. Non-RSA Citizens/Permanent Resident Permit Holders must attach a copy of their Permanent Residence Permits to their application. Should you be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualifications Authority (SAQA). It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualification Authority (SAQA). Failure to submit all the requested documents will result in the application not being considered. Correspondence will be limited to short-listed candidates only. If you have not been contacted within three (3) months after the closing date of this advertisement, please accept that your application was unsuccessful. Suitable candidates will be subjected to personnel suitability checks (criminal record check, citizenship verification, financial/asset record check, qualification/study verification and previous employment verification). Successful candidates will also be subjected to security clearance processes. The Department reserves the right not to make appointment(s) to the advertised post(s). No faxed, and late applications will be considered. All shortlisted candidates for SMS posts will be subjected to a technical exercise that intends to test relevant technical elements of the job, the logistics of which will be communicated by the department. Following the interview and technical exercise, the selection committee will recommend candidates to attend a generic managerial competency assessment (in compliance with DPSA Directive on the implementation of competency-based assessments). The competency assessment will be testing generic managerial competencies using the mandated DPSA competency assessment tools. Applications: Complete application forms and supporting documents, quoting the relevant reference number, should be forwarded as follows

Job Description

REQUIREMENTS: Grade 12 and National Diploma (NQF 6) in Office Management / Office Administration / Management Assistant. 2-3 years of experience in rendering a support secretarial services. Computer literacy. Candidates must be prepared to travel and work long hours. Valid driver’s license. Effective Telephone etiquette; Good customer approach and understanding cultural diversity; Ability to prioritize workloads; Excellent written and verbal communication skills across all levels; Ability to work independently; Ability to establish and maintain effective working relationship with individuals from diverse backgrounds; High ethical standards; Ability to confidentially interact with stakeholders at all levels within and outside the Department; Ability to do evaluate and analyze documents and situations. Knowledge on the relevant legislation / policies / prescriptions and procedures; Basic knowledge on financial administration; Proactive, trustworthy and high output-driven individual. DUTIES: Rendering Administrative and Secretarial support services to the respective manager. Diary planning/scheduling of appointments and ensuring efficiency of the office of the manager. Manage document flow, filing, safety and custody in the office of the manager. Provide secretarial services for the Chief Directorate division meetings Collating all information / documentation required from departments for audit purpose. Consolidating and compiling monthly, quarterly and management performance reports of the respective unit. Handles the procurement of goods and services for the activities of the manager. Communicating with internal and external stakeholders telephonically, in person and in writing through the drafting of letters, documents, reports and email messages. Receiving and coordinating mail addressed to the manager for their perusal and action. Support the manager with the administration of the manager’s budget. Follow up and liaise with the manager to report on operational matters

Required skills

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