SECRETARY

Full Time Agriculture, Land Reform and Rural Development (DALRRD) in National Government
  • Post Date: Jul 22, 2022
  • Apply Before : Aug 5, 2022
  • Salary: $176,310.00 - $176,310.00 / Annual
  • View(s) 0

Job Details

  • Offered Salary R176 310 per annum (Level 05)
  • Qualifications Senior Certificate (Matric)
  • Industry Agriculture
  • Reference REF NO: 3/2/1/2022/455
  • Centre Gauteng (Pretoria)
  • Enquiries
    Mr RS Saila Tel No: (012) 338 7296
  • Where to submit application
    Please ensure that you send your application to Private Bag x918, Pretoria, 0001 or Hand deliver it to the Office of the Chief Registrar of Deeds at Cnr Bosman and Pretorius, Pretoria, 0001 before the closing date as no late applications will be considered

Job Description

REQUIREMENTS : Applicants must be in possession of a Grade 12 Certificate. Relevant experience in a secretarial environment. Job related knowledge: Advanced computer literacy (Microsoft Word, Excel, PowerPoint, etc). Job related skills: Good telephone etiquette. Sound organisational skills, Good people skills, Computer literacy. Language skills and ability to communicate well with people at different levels and from different backgrounds. Basic written communication skills. Good grooming and presentation. Ability to work under pressure. Willingness to work irregular hours. High level of reliability. Ability to act with tact and discretion. High level of confidentiality. 20 DUTIES : Provide a secretarial / receptionist support services to the Director. Receive telephonic calls and refer them to the relevant role players if not meant for the Director. Record appointments and events on the diary. Type documents for the Director and other staff within the unit. Operate office equipments e.g. fax machines, scanners and photocopiers. Provide a clerical support services to the Director. Liaise with travel agencies to make travel arrangements for the Director. Check the arrangements when relevant documents are received. Arrange meetings and events for the Director and other staff in the unit. Identify venues, invite role players, organise refreshments and set up schedules for meetings and events. Process the travel and subsistence claims for the Director. Process all invoices that emanates from the activities of the work of the Director. Record basic minutes of the meetings of the Director where required. Draft routine correspondences and reports. Do filing of documents for the Director. Administer matters like leave registers and telephonic accounts for the Director. Receive, record and distribute all incoming and outgoing documents. Handle the procurement of standard items like stationary, refreshments etc. Collect all relevant documents to enable the Director to prepare for meetings. Remain up to date with regard to prescripts / policies and procedures applicable to his / her work environment to ensure efficient and effective support to the Director. Study the relevant Public Service and the Departmental prescripts / policies and other documents to ensure that the application thereof is understood properly. Remain abreast with the procedures and processes that apply in the office of the Director. Maintain an electronic document tracking system. Capture and update register (requests, action list). Distribute the documents to relevant officials. Monitor compliance in terms of time frame determined by the Director by sending reminders. Inform the Director of delays or non-compliance to due dates

Agriculture, Land Reform and Rural Development (DALRRD)
  • Pretoria, Gauteng, Pretoria, Gauteng, 20 Steve Biko (formerly Beatrix) Street, Arcadia, 0002 View on Map
  • Apply Before : Aug 5, 2022
  • View(s) 0

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