Secretary: Grade 11

Job Detail

  • Qualifications Senior Certificate (Matric)
  • Industry Library and information services
  • Reference SE.11.4
  • Centre Johannesburg,ZA
  • Where to submit application
    To apply, please submit a covering letter clearly indicating which post you are applying for, a detailed CV with names, addresses, contact numbers and e-mail address of 3 references via i-Recruitment https:/irec.wits.ac.za
  • Notes
    The University is committed to employment equity. Preference may be given to appointable applicants from the underrepresented designated groups in terms of the relevant employment equity plans and policies of the University. The University retains the right not to make an appointment and to verify all information provided by candidates. Please note that correspondence will only be entered into with shortlisted candidates. The University reserves the right not to make an appointment or to re-advertise.

Job Description

Responsibilities: · Co-ordinate and compilation of notes and record books for the 4th, 5th and 6th year students by collating information · Co-ordinates a variety of meetings · Arranges venues, catering times as required. · Arranges speakers · Sends out agendas and supporting documents for monthly departmental meeting. · Types minutes when necessary. · Performs a variety of general secretarial functions primarily to Head of the Department and also other members of the department if required to do so · Typing own correspondence · Ordering of stationery including that for Rank Xerox duplicating machine. · Arranging maintenance and repair of Rank Xerox and typewriters/computers. · Setting up audio visual material for students. · Liaising with the Faculty Registrar and Senior Administrative Officers regarding students’ related problems · Assist with student exams (organising, coordination and administrative functions) · Sending out ward report forms after block rotations, ensuring that the forms are returned, entering data on cards and referring any problems to Head of Department. · Organising the dispatch of all postal and airfreight parcels for the Department. · dealing with all supernumerary registrar’s queries and the HPCSA for necessary information · Typing and maintaining all progress reports and taking of minutes at all Selection Committee Meetings · Liaising with the necessary authorities to award CPD points, gathering necessary information maintain records pertaining thereto · Maintain departmental publication records responsible for posting reprints · Plan, Coordinate, maintain the HOD’s diary · Act as liaison for the Head with the GDoH, Wits, CMJAH Cluster community and all other stakeholders nationally and internationally. · Ensure the capturing and submission of research publications to the Faculty of Health Sciences Research Office for all Obstetrics and Gynaecology Wits affiliated entities · Assist with any Postgraduate programme activities, such as the submission of MMed protocols, as needed · Provide general administration support and record keeping to the Head of Department e.g. creating a filing system for different committee meetings, printing, scanning, etc. · Perform any other duties as defined by the HoD. Requirements: · Matric, Advantageous to have a degree. · Knowledge of and experience in University environment · 2 years’ administrative experience · Bookkeeping experience · Computer literate · Oracle system · Good communication skills

The Application deadline closed.

Required skills

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