SECRETARY: OFFICE OF HEAD OF ENTITY 1 (One Year Contract) Re-advertisement and those who applied are advised to re-apply

  • Contract
  • Bhisho, Eastern Cape, Fleming St Buffalo Industrial, 5600 View on Map
  • @Transport Eastern Cape posted 1 week ago
  • Posted : Oct 6, 2021 -Accepting applications
  • Salary: R257,508.00 / Annual
  • View(s) 116

Job Detail

  • Offered Salary R257 508 per annum (Level 07)
  • Qualifications not-provided"
  • Industry transport"
  • Reference REF NO: DOT GFMS: 09/09/202
  • Centre East London
  • Enquiries
    Mrs. P. Mbewu Tel No: 043 731 1249/ Mr. K. Valashiya Tel No: 043 731 2319
  • Where to submit application
    Must Be Submitted through the E-Recruitment System Using the Following LINK: – The system closes at 23:59 on the advert date, however, the technical support is limited to working hours (08:00- 16:30 Mon-Thur and 08:00-16:00 on Fri) and week days (Mon-Fri)
  • Notes
    NOTE: Applications must be submitted on a signed Z83 (effective from 01 January 2021 obtainable from any Public Service department or on the internet at (an unsigned Z83 usually disqualify an applicant, however, the Z83 in the e-recruitment system is currently un-downloadable and therefore unsignable – applicants applied via the system therefore will not be disqualified), and should an application be received using the incorrect application for employment (Z83), it will not be considered. And Z83 should be accompanied by a recently updated, comprehensive CV including at least two contactable referees as well as copies (copies need not be certified) of all qualification(s) [Matric certificate must also be attached] and ID-document and Driver’s license [where applicable]. Non-RSA Citizens/Permanent Resident Permit Holders must attach a copy of his/her Permanent Residence Permit to his/her application. Should you be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA) (It is the responsibility of applicants in possession of foreign qualifications to submit evaluated results by the SAQA). Failure to submit all the requested documents will result in the application not being considered, disqualified from the process. Correspondence will be limited to short-listed candidates only. If you have not been contacted within three (3) months after the closing date of this advertisement, please accept that your application was unsuccessful. Suitable candidates will be subjected to a personnel suitability check (criminal record check, citizenship verification, financial/asset record check, qualification/study verification and previous employment verification). Successful candidates will also be subjected to security clearance processes. Where applicable, candidates will be subjected to a skills/knowledge test. Successful candidates will be appointed on a probation period of twelve (12) months. All shortlisted candidates will be subjected to a technical exercise that intends to test relevant elements of the job. Applicants must quote the relevant reference number. The Department of Transport: GFMS welcomes people with disabilities. For SMS post: Females and people with disabilities are encouraged to apply and will be given preference. For entry level positions i.e. SL 1-8 people with disabilities are encouraged to apply and will be given preference. All short listed candidates will be required to undergo pre?employment screening. All the appointments are subject to security vetting results. Please Note: Applications from all racial groups are welcome. However, in making appointments to the posts the department will give preference to some employment equity target groups based on the Employment Equity Plan of the Department. Applications received after closing date will not be considered.
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Job Description

REQUIREMENTS: National Senior Certificate (NQF level 4). One (1) year relevant working experience as a secretary, or Office Management/ Administration will be an added advantage. A valid Code 08 driving license is essential. Skills And Competencies: Computer Literacy, Language Skills, Telephone Etiquette, Report writing skills, Customer Orientation, Time Management, Planning and Organising. DUTIES: Provide a support service to the office of the Head. Co-ordinate office administration relating to Entity performance. Administer submissions and request information by different stakeholders (internal and external). Co-ordinate governance and oversight reports and ensure timely submission. Provide secretarial duties to EXCO and management structures and track resolutions. Maintain Entity project register and follow up on targets. Provide clerical and administrative support service. Scrutinize, re-direct correspondence and follow up on due responses and actions. Manage risk register of the unit. Manage unit budget. Respond to queries in person, via telephone or email. Develop and implement office procedures. Maintain general company record systems to uphold accurate file. Compose letters, memos and emails. Screen documents, book meeting rooms, set up conference calls and take messages Perform administration tasks including filing and photocopying.

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