SENIOR ADMIN OFFICER: LOGISTICS (TRAVEL CONTRACT MANAGEMENT) LOGISTICAL SERVICES

  • Full Time
  • Pretoria, Gauteng, CGO Building, cnr Bosman and Madiba Street, 0001 View on Map
  • Public Works posted 1 month ago
  • Posted : Aug 16, 2021 -Accepting applications
  • Salary: R316,791.00 - R316,791.00 / Annual
  • View(s) 151

Job Detail

  • Offered Salary R316 791 per annum
  • Qualifications Diploma
  • Industry transport"
  • Reference REF NO: 2021/264
  • Centre Head Office (Pretoria)
  • Enquiries
    Ms. N Zama, Tel No: (012) 406 1756
  • Where to submit application
    : Post: The Director-General, Department of Public Works and Infrastructure, Private Bag X65, Pretoria, 0001 or Hand-delivery: The CGO Building, Corner Bosman and Madiba Streets, Pretoria. For Attention: Ms. N.P. Mudau.
  • Notes
    The Department of Public Works is an equal opportunity, affirmative action employer. The intention is to promote representativity in the Public Service through the filling of these posts and with persons whose appointment will promote representativity, will receive preference. An indication by candidates in this regard will facilitate the processing of applications. If no suitable candidates from the unrepresented groups can be recruited, candidates from the represented groups will be considered. People with disabilities are encouraged to apply. Kindly take note that with effect from 01 January 2021 DPSA approved the new Z83 application form, you are all requested to use it and failure to use the new application form your application will be disqualified, obtainable from any Public Service department. The Z83 form must be signed when submitted, however for purpose of certification of documents HODs are referred to circular 35 of 2019 and circular 10 of 2020. To streamline the recruitment process to be more responsive to the public, as well as to create more protective measures during the pandemic by avoiding over-crowding and curb the costs incurred by applicants such measures should include the 48 following regarding certification: Advertisement and accompanying notes must be clearly capture the requirements for the certification to reflects that applicants must submit copies of qualifications, identity documents, and driver’s license (Where applicable) and any other relevant documents, such copies need not to be certified when applying for the post. The communication form the HR of the department regarding requirements of certified documents will be limited to shortlisted candidates. Therefore only shortlisted candidates for a post will be required to submit certified documents on or before the day of the interview following communication from HR. The application for employment form (Z83) provides under the sectional “additional information” that candidates who are selected for interviews will be requested to be furnished additional certified information that may be requested to make final decision. It must be borne in mind that when a document is certified as a true copy of an original, the certifier only confirms it being a true copy of the original presented. Therefore, the certification process does not provide validation of the authenticity of the original document. The validation occurs when the documents is verified for authenticity. Regulation 67 (9) requires the executive authority to ensure that he or she is fully satisfied of the claims being made and these read with Regulations (57) (c) which requires the finalisation of Personnel Suitability Checks in order to verify claims and check the candidate for purpose of being fit and proper for employment. Applications not complying with the above will be disqualified. Should you not have heard from us within the next months, please regard your application as unsuccessful. Note: It is the responsibility of all applicants to ensure that foreign and other qualifications are evaluated by SAQA. Recognition of prior learning will only be considered on submission of proof by candidates. Kindly note that appointment will be subject to verification of qualifications and a security clearance. Faxed, e-mailed or late applications will NOT be accepted. Shortlisted candidates must be willing to undergo normal vetting and verification processes. Should you not have heard from us within the next months, please regard your application as unsuccessful.

Job Description

REQUIREMENTS : A three year tertiary qualification (NQF level 6) in Business Management, Business Administration, Public Administration, Finance, Commerce, Law, Tourism, Logistics or Supply Chain Management or equivalent qualification; with relevant experience. PLUS the following key competencies: Knowledge of 55 Supply Chain Management processes, PPPFA, Preferential Procurement Regulations, SCM Treasury Practice Notes Public Finance Management Act, Treasury Regulation and other relevant prescripts, Knowledge of the various forms of contracts within the SCM environment Decision making, Computer skills, Problem solving, Writing, Reporting & Presentation skills. Ability to engage with service providers on matters related to contract and management/administration of contracts in relation to general goods or services, highly motivated & ability to work under pressure. Proven track record of having had participated in contract management and administration. Must be in possession of a valid driver’s license. DUTIES : Develop, manage processes and oversee travel contract management unit. Compliance and contract monitoring, contract register, evaluation of supplier performance, conclusion of contract and corrective measures. Timely and relevant contract administration relationship management between suppliers and Department. Performance management of suppliers, effect collection, incentives and penalties on non-performance. Recognition of contractual obligations in the annual financial statements. Verify compliance and authenticity of travel request. Verify compliance on all travel request before issuing travel orders. Liaising with internal and external clients regarding travel issues. Ensure adherence to the policy. Certify the correctness of attached documents to the Travel forms. Ensuring that correct Budget codes on travel forms are verified to allow accurate spending on budget for travelling. Management of reports, compile submissions and memorandums. Implement travel policy, training of internal and external clients on travel related matters, training of Regions for travel matters. Conduct Monthly meetings with suppliers. Ensure safekeeping all documents and records related to travel. Liaise with clients regarding travel. Assist with resolution of internal and external audit queries. Administer all human resource related matters in the section.

Required skills

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