SENIOR ADMINISTRATIVE OFFICER: USER DEMAND MANAGEMENT: BCOCC & OTHERS

  • Full Time
  • Pretoria, Gauteng, CGO Building, cnr Bosman and Madiba Street, 0001 View on Map
  • @Public Works posted 4 weeks ago
  • Posted : Sep 20, 2021 -Accepting applications
  • Salary: R316,791.00 - R316,791.00 / Annual
  • View(s) 160

Job Detail

  • Offered Salary R316 791 per annum
  • Qualifications Diploma
  • Industry Human and social issues
  • Reference REF NO: 2021/313
  • Centre Head Office (Pretoria)
  • Enquiries
    Mr. S. Ngcobo Tel No: (012) 406 1935/ 1264
  • Where to submit application
    Head Office Applications: Post: The Director-General, Department of Public Works and Infrastructure, Private Bag X65, Pretoria, 0001 or Hand-delivery: The CGO Building, Corner Bosman and Madiba Streets, Pretoria. For Attention: Ms. N.P. Mudau.
  • Notes
    Kindly take note that with effect from 01 January 2021, DPSA approved the new Z83 Application Form (obtainable from any Public Service department); applicants are requested to use the new application form as failure to do so will result in their application being disqualified. The Z83 form must be signed when submitted, however for purpose of certification of documents HODs are referred to circular 35 of 2019 and circular 10 of 2020. To streamline the recruitment process to be more responsive to the public, as well as to create more protective measures during the pandemic by avoiding over-crowding and curb the costs incurred by applicants such measures should include the following regarding certification: Advertisement and accompanying notes must clearly capture the requirements for the certification to reflect that applicants must submit copies of qualifications, identity document and driver’s licence (where applicable) and any other relevant documents, such copies need not be certified when applying for the post. The communication from the HR of the department regarding requirements of certified documents will be limited to shortlisted candidates. Therefore only shortlisted candidates for a post will be required to submit certified documents on or before the day of the interview following communication from HR. The application for employment Form (Z83) provides under the sectional “additional information” that candidates who are selected for interviews will be requested to furnish additional certified information that may be requested to make final decision. It must be borne in mind that when a document is certified as a true copy of an original, the certifier only confirms it being a true copy of the original presented. Therefore, the certification process does not provide validation of the authenticity of the original document. The validation occurs when the documents is verified for authenticity. Regulation 67 (9) requires the executive authority to ensure that he or she is fully satisfied of the claims being made and these read with Regulations (57) (c) which requires the finalisation of Personnel Suitability Checks in order to verify claims and check the candidate for purpose of being fit and proper for employment. Applications not complying with the above will be disqualified. Should you not have heard from us within the next months, please regard your application as unsuccessful. Note: It is the responsibility of all applicants to ensure that foreign and other qualifications are evaluated by SAQA. Recognition of prior learning will only be considered on submission of proof by candidates. Kindly note that appointment will be subject to verification of qualifications and a security clearance. Faxed or late applications will NOT be accepted. Shortlisted candidates must be willing to undergo normal vetting and verification processes. Should you not have heard from us within the next months, please regard your application as unsuccessful. Entry level requirements for SMS posts: In terms of the Directive on Compulsory Capacity Development, Mandatory Training Days and Minimum Entry Requirements for SMS that was introduced on 1 April 2015; a requirement for appointment into SMS posts from 1 April 2020 is the successful completion of the Senior Management Pre-Entry Programme as endorsed by the National School of Government (NSG). The course is available at the NSG under the name Certificate for entry into SMS and the full details can be obtained by accessing the below link: https://www.thensg.gov.za/training-course/sms-pre?entryprogramme/.NB: All short-listed candidates will be subjected to a compulsory competency-based assessment as part of the interview process. It will be expected of the successful candidate to undergo a competency assessment and sign a performance agreement and be subjected to security clearance. Application Enquiries: URS Response Handling Tel: (012) 811 1

Job Description

REQUIEREMENTS: A three year tertiary qualification (NQF level 6) in Finance, Public Administration, Marketing, Real Estate Management or Built Environment. An appropriate relevant work experience. Knowledge: Works Control System (WCS), Property Management Information System (PMIS) and ARCHIBUS System; Public Finance Management Act (PFMA); National Treasury Regulations; User Asset Management Plan (U-AMP); Financial Systems e.g. BAS and LOGIS. Must be committed to designated tasks and willing to adapt to work schedule in accordance with office requirements. A valid vehicle driver’s license. Skills: Communication (verbal and written), planning, coordinating, presenting, supervising, managing online meetings/conferences/workshops and minute taking, problem solving and interpersonal relationship skills. Time and conflict management skills. Computer literacy (Word, Excel, PowerPoint, etc.). Ability to work under pressure, meet tight deadlines and work independently and be part of the team. DUTIES: You will be required to apply space and cost norms for client accommodation requests for the Directorate: User Demand Management (BCOCC & OTHERS). Assess and analyse Client/ User strategic infrastructure/ accommodation requirements for correctness. Register and ensure programming of projects on the WCS system. Drafting of procurement instructions (PI) to executing units at Head Office and regional level. Compilation of Pre-design Information Requests (PDIR) for feasibility studies and site clearance process to Professional Services. Liaise with clients regarding lease, facilities and maintenance administration. Prepare preliminary cost analyses for leased accommodation. Obtain project cash flows and project execution plans and monitor expenditure against allocation. Compile quality client specific reports on leased accommodation, project progress and expenditure and circulate to client departments. Interfacing with internal and external stakeholders. Assist with project administration of projects e.g. Capital and Planned Maintenance projects. Develop, update, manage and submit Work-plan and Performance Assessment as per HRM guideline. Manage and assist with the monitoring of the Units administration budget. Render administrative and office support services, manage travel and accommodation arrangements for the Director. Provide logistical and procurement support services, for the provision of goods and services. Manage petty cash, travelling and S&T arrangements. Make logistical arrangements for meetings/conferences/workshops. Ensure the effective flow of information and documentation to and from the office of the Director. Ensure the safekeeping of all documentation, in line with relevant legislation and policies.

Required skills

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