SENIOR DEEDS REGISTRATION OFFICER: DEEDS TRACKING AND INFORMATION

Full Time Agriculture, Land Reform and Rural Development (DALRRD) in Provincial Government
  • Post Date: Jul 22, 2022
  • Apply Before : Aug 5, 2022
  • Salary: $321,543.00 - $321,543.00 / Annual
  • View(s) 0

Job Details

  • Offered Salary R321 543 per annum (Level 08)
  • Qualifications Senior Certificate (Matric)
  • Industry Agriculture
  • Reference REF NO: 3/2/1/2022/468
  • Centre Gauteng (Johannesburg
  • Enquiries
    Ms L Maloka Tel No: (011) 843 8338
  • Where to submit application
    Please ensure that you send your application to P.O Box 61873, Johannesburg 2107 or Hand deliver it to the Office of the Registrar of Deeds: Johannesburg at Marble Towers, Corner of Pritchard and Von Weilligh Streets, Johannesburg, 2107 before the closing date as no late applications will be considered.

Job Description

REQUIREMENTS : Applicants must be in possession of a Grade 12 Certificate and National Diploma / Degree in Public Management / Administration / Administrative Information Management / Deeds Registration Law. 3 years’ experience at a level Control Deeds Registration Clerk / Junior Examiner / 5 years’ experience at a level of Chief Deeds Registration Clerk. Appropriate knowledge on registration of Deeds. Knowledge of document Tracking Systems (DOTS). Knowledge of Deeds Registration Systems (DRS), Client relations, Computer literacy, Computer software skills, Good written and verbal communication skills. Organising skills, Filling skills, Archiving skills, Good interpersonal skills, Liaison skills, Supervisory skills, People management skills, Time management skills, Strong prioritisation skills and Customer services. 13 DUTIES : Oversee the deeds information section. Analyse the workload, workflow, processes and standards and implement corrective measures. Analyse the application register and exception reports and submit. Attend to queries, errors and take corrective measures. Conduct research and draft 212 affidavit. Attend to malfunctioning of system and faulty equipment. Update procedure manuals. Oversee the archiving of records. Implement recommendations of the frontline service delivery monitoring initiative. Compile and submit Service Delivery Improvement Plan progress reports. Attend to client relations queries and complaints. Draft and submit correspondence letters. Conduct and analyse client satisfaction surveys and provide report. Monitor turnaround times of complaints lodged. Analyse complaints register / suggestions and compile report on the findings. Promote services rendered by the Deeds Registries. Compile outreach programs action plan and facilitate implementation. Submit report on the outreach program. Facilitate stakeholder engagement meetings. Draft and implement office action plan for Public Service Month and provide report. Oversee the Deeds Office Tracking System (DOTS). Analyse workflow, processes and standards and implement corrective measures. Analyse DOTS statistics, exception reports and advise management. Monitor DRS / Deeds View profiles and submit report. Maintaining of tracking points on deeds. Search for lost deeds and draft letters to conveyancer. Attend to malfunctioning of system. Update procedure manual.

Agriculture, Land Reform and Rural Development (DALRRD)
  • Pretoria, Gauteng, Pretoria, Gauteng, 20 Steve Biko (formerly Beatrix) Street, Arcadia, 0002 View on Map
  • Apply Before : Aug 5, 2022
  • View(s) 0

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