SECRETARY is a South African government vacancy at Department of Agriculture (DoA). This job is part of Circular 17 of 2026 from the DPSA. centre: Gauteng: Pretoria | closing date: 05 June 2026. Use this page to review the requirements, duties, application instructions and official source links before applying.
Job details
Directorate
Plant Health
Salary
R237 453 per annum (Level 05)
Centre
Gauteng: Pretoria
Requirements
- Applicants must be in possession of a Grade 12 Certificate (NQF 4).
- No experience required.
- Job related knowledge: Knowledge of the relevant legislation/policies/prescripts and procedure.
- Telephone etiquette.
- Basic knowledge of financial administration.
- Job related skills: Sound organizational skills.
- Computer literacy (MS Office).
- Good interpersonal relations.
- High level of reliability.
- Written commination skills.
- Language skills.
- Ability to communicate well with people at different levels and from different backgrounds.
- Ability to do research and analyze documents situations.
- Ability to act with tact and discretion.
- Good grooming and presentation.
- Self-management and motivation.
- Ability to work long extended hours.
Duties
- Provide secretarial / receptionist support service to the Director.
- Receive telephone calls and refer the calls to the correct role players if not meant for the relevant senior manager.
- Record appointments and events on the diary.
- Type documents for the senior manager and other staff within the unit.
- Operate office equipment e.g.
- Fax machine and photocopiers.
- Provide clerical support services to the senior manager.
- Liaise with travel agencies to make travel arrangements.
- Check the arrangements when relevant documents are received.
- Arrange meetings and events for senior manager and employees in the unit.
- Identify venues, invite role players, organise refreshments, set up schedules for meetings and events.
- Process the travel and subsistence claims for the unit.
- Process all invoices that emanate from the activities of the work of the senior manager.
- Record basic minutes of the meetings of the senior manager where required.
- Draft routine correspondence and reports.
- Do filing of documents for the senior manager and the unit where necessary.
- Administer matters such as leave registers and telephone accounts.
- Receive, record and distribute all incoming and outgoing documents.
- Handle the procurement of standards items such as stationary, refreshments etc.
- Collect all relevant documents to enable the Director to prepare for meetings.
- Remain up to date with regard to prescripts / policies and procedures applicable to the work environment to ensure efficient and effective support to the senior manager.
- Study the relevant Public Service and the departmental prescripts / policies and other documents to ensure that the application thereof is understood properly.
- Remain abreast with the procedures and processes that apply in the office of the senior manager.
Enquiries
Mr Jan Hendrik Venter Tel No: (012) 319 6384
Applications
Where to send your application.
Applications can be submitted by hand delivery during office hours to 20 Steve Biko Street, Agriculture Place, Arcadia, Pretoria, 0002 or by email Srecruit35@nda.gov.za
Department Notes
To apply, submit a completed Z83 form and detailed Curriculum Vitae (PDF document to a maximum of 10 megabytes) via e-mail or hand delivery. The Department will not be held responsible for server delays. Late applications due to technical issues will not be considered. Shortlisted candidates must provide certified copies of required documents (Identity Document, qualifications, etc) where necessary and service certificates to support senior management experience to Human Resources before the interviews, including South African Qualifications Authority (SAQA) evaluation reports for foreign qualifications. Failure to comply will result in disqualification. To be appointed at Senior Management Service (SMS) level, you must complete the SMS Preentry programme offered by the National School of Government (NSG). Find course details here: https://www.thensg.gov.za/training-course/sms-pre-entryprogramme/ appointment is subject to successful competition of the Nyukela Programme: Pre-entry Certificate to SMS and submission of proof. All shortlisted candidates, including SMS shall undertake two pre-entry assessments. One must be a practical exercise, and the other must be an Integrity (Ethical Conduct) Assessment. Selection panels shall score both technical exercises as an additional criterion in the interview process. NB: Please note that false or fraudulent qualifications submitted by applicants will be reported to the South African Police Services (SAPS), and a criminal case shall be opened. Applications: Please submit your application before the closing date as late applications will not be considered. Do not submit duplicate applications. If applying for multiple posts, submit separate applications for each post. Due to high volumes, the Department will not acknowledge receipt of applications. Communication will be limited to shortlisted candidates only. If you have not heard from us within 3 months, please consider your application to be unsuccessful. Should, during any stage of the recruitment process, a moratorium be placed on the filling of posts or the Department is affected by any process such as, but not limited to, restructuring or reorganisation of posts, the Department reserves the right to cancel the recruitment process and readvertise the post at any time in the future. Important: DOA is an equal opportunity employer committed to promoting representivity and affirmative action. We encourage applications from all qualified candidates. The Department reserves the right not to fill vacancies. By applying you consent to the collection and processing of your personal information for recruitment purposes. Shortlisted candidates will be required to be available for assessments and interviews at a date and time as determined by the Department. Shortlisted candidates will undergo personnel suitability checks, security vetting and reference checks (including social media profiles). Applications must declare any pending criminal, disciplinary or any other allegations or investigations. Successful candidates must pass security clearance, sign an employment contract, sign an annual performance agreement and disclose financial interests. All applicants are required to declare any conflict or perceived conflict of interest, to disclose memberships of Boards and directorships that they may be associated with. Failure to disclose relevant information may result in disqualification or termination.
Notes
EE Target: African Males and Persons with disability.
Z83 form: Government job applications usually require the Z83 application form. Download the Z83 application form before applying.
Original Text
SALARY : R237 453 per annum (Level 05)
CENTRE : Gauteng: Pretoria
REQUIREMENTS : Applicants must be in possession of a Grade 12 Certificate (NQF 4). No experience required. Job related knowledge: Knowledge of the relevant
legislation/policies/prescripts and procedure. Telephone etiquette. Basic knowledge of financial administration. Job related skills: Sound organizational
skills. Computer literacy (MS Office). Good interpersonal relations. High level of reliability. Written commination skills. Language skills. Ability to communicate
well with people at different levels and from different backgrounds. Ability to do research and analyze documents situations. Ability to act with tact and
discretion. Good grooming and presentation. Self-management and motivation. Ability to work long extended hours.
DUTIES : Provide secretarial / receptionist support service to the Director. Receive telephone calls and refer the calls to the correct role players if not meant for
the relevant senior manager. Record appointments and events on the diary.
Type documents for the senior manager and other staff within the unit. Operate office equipment e.g. Fax machine and photocopiers. Provide clerical support
services to the senior manager. Liaise with travel agencies to make travel arrangements. Check the arrangements when relevant documents are
received. Arrange meetings and events for senior manager and employees in the unit. Identify venues, invite role players, organise refreshments, set up
schedules for meetings and events. Process the travel and subsistence claims for the unit. Process all invoices that emanate from the activities of the work of
the senior manager. Record basic minutes of the meetings of the senior manager where required. Draft routine correspondence and reports. Do filing
of documents for the senior manager and the unit where necessary. Administer matters such as leave registers and telephone accounts. Receive, record and
distribute all incoming and outgoing documents. Handle the procurement of standards items such as stationary, refreshments etc. Collect all relevant
documents to enable the Director to prepare for meetings. Remain up to date with regard to prescripts / policies and procedures applicable to the work
environment to ensure efficient and effective support to the senior manager.
Study the relevant Public Service and the departmental prescripts / policies and other documents to ensure that the application thereof is understood
properly. Remain abreast with the procedures and processes that apply in the office of the senior manager.
ENQUIRIES : Mr Jan Hendrik Venter Tel No: (012) 319 6384
APPLICATIONS : Applications can be submitted by hand delivery during office hours to 20 Steve Biko Street, Agriculture Place, Arcadia, Pretoria, 0002 or by email
Srecruit35@nda.gov.za
NOTE : EE Target: African Males and Persons with disability.
Official source
This vacancy was imported from DPSA Circular 17 of 2026 for reference.
Disclaimer: This vacancy was imported from the official DPSA circular PDF. Please confirm the reference number, closing date, and application instructions in the original circular before applying. View the official DPSA vacancy circulars.