EXECUTIVE OFFICE MANAGER: OFFICE OF THE DEPUTY DIRECTOR-GENERAL is a South African government vacancy at Department of Trade, Industry and Competition (the dtic). This job is part of Circular 17 of 2026 from the DPSA. centre: Sunnyside, Pretoria | closing date: 08 June 2026. Use this page to review the requirements, duties, application instructions and official source links before applying.
Job details
Applications
Where to send your application.
Applications can be submitted: Via e-mail to applications@thedtic.gov.za (Ref no. must appear in subject-line – if no reference no. is provided the application may not be considered), by post to The Director: Human Resources Management, Private Bag X84, Pretoria, 0001; Hand-delivered to the dtic Campus, corner of Meintjies and Robert Sobukwe Streets, Sunnyside, Pretoria.
Overview
To render effective functioning of the Office of the Deputy Director-General within the Trade Policy Negotiation and Cooperation (TPNC) Branch.
Salary
R487 197 per annum (Level 09), (commencing salary)
Centre
Sunnyside, Pretoria
Requirements
- Mandatory Minimum Requirements: A qualification at NQF 6 in Secretarial Studies / Office Administration or Management / Public Administration / Business Administration as recognised by SAQA.
- 3–5 years of experience in rendering an office support service to Senior Management in a private or public environment.
- Key Requirements: Proven experience providing high-level administrative support to senior managers (diary, meetings, briefings).
- Strong office and records management skills, including National Archives compliance.
- Excellent minute-taking, drafting and editing skills for correspondence and briefing notes.
- Experience coordinating complex travel (local and international) and protocol arrangements.
- Ability to coordinate meeting logistics and provide secretariat support for governance structures.
- Confidentiality and discretion in handling sensitive information and screening documentation.
- Good computer literacy (MS Office) and experience with filing/MIS systems.
- Strong interpersonal and stakeholder liaison skills across government and external partners.
Duties
- Executive office management and coordination: Manage administrative operations of the DDG’s Office; supervise and coordinate support staff and maintain office systems and registers.
- Executive administrative support to the DDG: Manage and prioritise appointments and engagements; prepare pre-meeting briefing packs; draft and quality-assure correspondence and submissions.
- Strategic coordination of submissions and information flow: Screen and prioritise incoming documentation; ensure timely flow of submissions and confidential handling of sensitive matters.
- Meeting and governance support: Coordinate meetings chaired or attended by the DDG; compile meeting packs; record minutes and monitor implementation of decisions.
- Stakeholder liaison and communication management: Act as coordination point between the DDG’s Office, Ministry and internal/external stakeholders; coordinate responses to parliamentary and stakeholder enquiries.
- Financial and resource administration: Monitor the DDG Office budget and expenditure; prepare documentation for budget adjustments and liaise with CFO/Corporate services.
- Executive travel and event coordination: Arrange travel, prepare itineraries and briefing notes; liaise with travel agencies and manage protocol for international engagements.
Enquiries
Ms U Pitse Tel No: (012) 394 1563 / L Mdashe Tel No: (012) 394 3103 / V Mazibuko Tel No: (012) 394 5608
Department Notes
The application must include a completed and signed new Z83 Form, obtainable from any Public Service Department, the dtic website or on the internet at www.gov.za, and a detailed Curriculum Vitae. Applications received that do not comply with this requirement will not be considered. Certified copies of qualifications and Identity Document or any other relevant documents are to be submitted by only shortlisted candidates to HR on or before the day of the interview date. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. The selection panel for Senior Management Services (SMS) positions will further recommend candidates to attend a generic managerial competency-based assessment. The Senior Management Pre-Entry Programme (Nyukela Programme) as endorsed by the National School of Government (NSG) must be completed before an appointment on SMS level can be considered. The course is available at the NSG under the name Certificate for entry into the SMS and the full details can be sourced by the following link:https://www.thensg.gov.za/training-course/sms-pre-entry-programme. No appointment on SMS level will take place without the successful completion of the pre-entry certificate and submission of proof thereof. Background verification, social media checks and security vetting will form part of the selection process and successful candidates will be subjected to security vetting. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA). Applications received after the closing date will not be considered. Correspondence will be limited to shortlisted candidates only. If you have not been contacted within 3 months of the closing date of this advertisement, please accept that your application was unsuccessful. The dtic reserves the right not to fill any advertised position(s). The dtic is an equal opportunity and affirmative action employer, and candidates whose appointment will promote representivity, will be given preference.
Notes
In terms of the dtic's EE requirements, preference will be given to Coloured Female, Coloured Male, White Male and persons with disabilities.
Z83 form: Government job applications usually require the Z83 application form. Download the Z83 application form before applying.
Original Text
Overview: To render effective functioning of the Office of the Deputy
Director-General within the Trade Policy Negotiation and Cooperation (TPNC)
Branch.
SALARY : R487 197 per annum (Level 09), (commencing salary)
CENTRE : Sunnyside, Pretoria
REQUIREMENTS : Mandatory Minimum Requirements: A qualification at NQF 6 in Secretarial Studies / Office Administration or Management / Public Administration /
Business Administration as recognised by SAQA. 3–5 years of experience in rendering an office support service to Senior Management in a private or public
environment. Key Requirements: Proven experience providing high-level administrative support to senior managers (diary, meetings, briefings). Strong
office and records management skills, including National Archives compliance.
Excellent minute-taking, drafting and editing skills for correspondence and briefing notes. Experience coordinating complex travel (local and international)
and protocol arrangements. Ability to coordinate meeting logistics and provide secretariat support for governance structures. Confidentiality and discretion in
handling sensitive information and screening documentation. Good computer literacy (MS Office) and experience with filing/MIS systems. Strong
interpersonal and stakeholder liaison skills across government and external partners.
DUTIES : Executive office management and coordination: Manage administrative operations of the DDG’s Office; supervise and coordinate support staff and
maintain office systems and registers. Executive administrative support to the
DDG: Manage and prioritise appointments and engagements; prepare pre-meeting briefing packs; draft and quality-assure correspondence and
submissions. Strategic coordination of submissions and information flow:
Screen and prioritise incoming documentation; ensure timely flow of submissions and confidential handling of sensitive matters. Meeting and
governance support: Coordinate meetings chaired or attended by the DDG; compile meeting packs; record minutes and monitor implementation of
decisions. Stakeholder liaison and communication management: Act as coordination point between the DDG’s Office, Ministry and internal/external
stakeholders; coordinate responses to parliamentary and stakeholder
enquiries. Financial and resource administration: Monitor the DDG Office budget and expenditure; prepare documentation for budget adjustments and
liaise with CFO/Corporate services. Executive travel and event coordination:
Arrange travel, prepare itineraries and briefing notes; liaise with travel agencies and manage protocol for international engagements.
ENQUIRIES : Ms U Pitse Tel No: (012) 394 1563 / L Mdashe Tel No: (012) 394 3103 / V
Mazibuko Tel No: (012) 394 5608
NOTE : In terms of the dtic's EE requirements, preference will be given to Coloured Female, Coloured Male, White Male and persons with disabilities.
Official source
This vacancy was imported from DPSA Circular 17 of 2026 for reference.
Disclaimer: This vacancy was imported from the official DPSA circular PDF. Please confirm the reference number, closing date, and application instructions in the original circular before applying. View the official DPSA vacancy circulars.