Are you an organized and detail-oriented professional looking for a rewarding career in government administration? The Western Cape Department of Infrastructure is offering a Personal Assistant Job Opportunity for a qualified individual to support senior management in Logistics and Movable Asset Management. If you have experience in administrative support and a strong understanding of government processes, this could be the perfect job for you.
Personal Assistant Job Details
- Job Title: Personal Assistant: Logistics and Movable Asset Management
- Reference Number: WCG250125-3
- Tracking Number: DOI 08/2025
- Department: Western Cape Department of Infrastructure
- Salary Level: 7
- Location: Cape Town CBD, Western Cape, South Africa
- Job Type: Permanent
- Closing Date: 3 March 2025
- Enquiries: Ms. O.A. Samuels – Tel: (021) 483 0465
Personal Assistant Job Purpose
The Western Cape Department of Infrastructure seeks a highly skilled Personal Assistant to provide secretarial and administrative support to senior management. The role requires a proactive and professional individual capable of handling office administration, financial management, record keeping, and meeting coordination.
If you have a passion for public service and want to work in a structured government environment, this job is an excellent opportunity to contribute to efficient departmental operations.
Minimum Requirements
To qualify for this Personal Assistant Job Opportunity at the Western Cape Department of Infrastructure, applicants must meet the following criteria:
Education
- A Grade 12 (Senior Certificate) or equivalent qualification
- An accredited secretarial diploma and/or administrative qualification at NQF Level 5 or higher
- Proof of completion of qualification is required
Experience
- Minimum of 3 years of experience providing support services to senior management or executives
Recommendation
- Willingness to work irregular hours when required
- Strong proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook, etc.)
- Excellent communication and organizational skills
Key Responsibilities
As a Personal Assistant in the Logistics and Movable Asset Management unit, you will be responsible for:
Secretarial & Administrative Support
- Managing the senior manager’s schedule, appointments, and travel arrangements
- Handling correspondence, phone calls, and emails
- Ensuring confidentiality of sensitive documents and discussions
Meeting Coordination
- Preparing meeting agendas, minutes, and follow-ups
- Booking venues and organizing logistics for departmental meetings
Financial & Budget Administration
- Assisting with the manager’s budget administration
- Managing procurement and payment processes within the department
Records & Information Management
- Maintaining accurate records and databases
- Ensuring compliance with government regulations and policies
Research & Analysis
- Conducting research to assist management in decision-making
- Analyzing documents and departmental prescripts to improve workflow
Skills and Competencies
The ideal candidate for this Personal Assistant Job Opportunity at the Western Cape Department of Infrastructure should have:
Knowledge of:
- Government legislation, policies, and procedures
- Office administration and secretarial functions
- Database and information management systems
- Procurement processes and financial administration
- Government budgeting systems such as GoFin/BAS and ECM/SharePoint
Essential Skills:
- Excellent written and verbal communication
- Strong computer literacy (MS Office Suite)
- Organizational and planning skills
- Problem-solving and analytical thinking
- Report writing and research skills
- Good telephone etiquette and client liaison abilities
- High level of reliability and discretion
Personal Attributes:
- Ability to interact professionally with all levels of staff and stakeholders
- Tact and discretion in handling sensitive matters
- Strong self-management and motivation
- Good grooming and professional presentation
Salary and Benefits
Annual Salary: R308,154 (Salary Level 7)
In addition to a competitive salary, employees may qualify for service benefits such as:
- Medical assistance
- Housing assistance
- Pension-fund contributions
*(Subject to applicable regulations and collective agreements.)
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How to Apply
- Submit your application online through the Western Cape Government e-recruitment portal before 3 March 2025
- Ensure that you have all required documentation ready for submission
- Shortlisted candidates will be required to:
- Submit verification documents
- Undergo criminal record vetting
- Attend competency assessments or proficiency tests if required
- Reference checks will be conducted on previous employment, including disciplinary records and reasons for leaving
Need Help?
For technical support, contact the e-recruitment helpline at 086 137 0214 (Monday to Friday, 08:00 – 16:00)
For job-related enquiries, contact Ms. O.A. Samuels at (021) 483 0465
Note: Late applications will not be considered
Read more: PSV Circular 05 of 2025: Available Government Vacancies in South Africa 2025
The Personal Assistant Job Opportunity at the Western Cape Department of Infrastructure presents a fantastic career move for individuals with strong administrative, organizational, and communication skills. This role not only offers a stable and rewarding position within the public sector but also provides an opportunity to contribute to the efficient operations of a key government department.
