Are you passionate about finance and payroll administration? Do you have an eye for detail, problem-solving abilities, and experience managing sensitive salary-related information? The Tshwane University of Technology (TUT) is offering an exciting permanent position in their Finance Directorate, specifically in the Expenditure Services Department (Payroll Section) at their Pretoria campus. If you have the qualifications, experience, and a desire to work in a dynamic, supportive environment, this could be your next career move.
Financial Administrator Job Overview
- Position Title: Financial Administrator: Salary Coding
- Department: Directorate of Finance (Payroll Section)
- Location: Pretoria Campus
- Post Level: 11
- Employment Type: Permanent
- Ref: 24/756b2
- Closing date: 21 September 2024
Financial Administrator Job Description
The Financial Administrator: Salary Coding plays a pivotal role in ensuring that TUT runs smoothly by handling salary-related processes for its staff. From verifying source documents to ensuring salaries are processed correctly, this position ensures that employees are compensated on time and according to agreed-upon terms. This role directly impacts the employee experience and helps maintain a high standard of financial integrity at TUT.
Accurate payroll administration also supports compliance with tax laws and employment regulations, making this position critical for the university’s financial health.
Key Responsibilities
The role of the Financial Administrator: Salary Coding is crucial for ensuring smooth salary transactions for all TUT employees. Below are the core duties the successful candidate will be expected to perform:
1. Assessment of Source Documents:
- Analyze and interpret information provided by the Human Resource department.
- Ensure all documentation complies with established policies, rules, and regulations.
- Verify calculations related to employment and termination, ensuring that these comply with salary scales and allowance tables.
2. Implementation of Salary Transactions:
- Implement changes in salaries, allowances, and deductions for employees.
- Capture monthly or annual tax methods as required.
- Handle statutory deductions and ensure compliance with legal and policy requirements.
3. Execute Payments:
- Prepare necessary documentation for salary payments.
- Calculate salaries and compile electronic payment requests.
- Compile journals and process rollback documents when necessary.
4. Distribution of Payslips and IRP5s:
- Ensure timely distribution of monthly payslips and IRP5s.
- Retrieve, print, and email payslips to employees when necessary.
5. Information Monitoring:
- Maintain accurate filing and safekeeping of salary-related documents.
- Ensure both internal and external compliance with filing procedures.
6. Customer Service:
- Respond to salary-related queries from staff and service providers.
- Provide assistance and clarify issues related to employee compensation and deductions.
Minimum Requirements
To be considered for this position, candidates must meet the following qualifications:
- Educational Background: A National Senior Certificate (Matric) with Mathematics or Accounting at NQF level 4 is required. A post-matric qualification in Finance or Accounting is an added advantage.
- Experience: A minimum of three (3) years’ experience in a payroll environment.
- Knowledge and Skills:
- Solid understanding of payroll systems, particularly ITS Payroll.
- Knowledge of tax regulations, salary rules, and departmental policies.
- Proficiency in computer literacy (working knowledge of payroll software).
- Strong communication, problem-solving, and organizational skills.
Personal Attributes
The Financial Administrator: Salary Coding must demonstrate the following personal qualities:
- Ability to work under pressure and meet tight deadlines.
- Strong numerical skills and attention to detail.
- Ability to work both independently and as part of a team.
- A professional demeanor, with an emphasis on confidentiality and trustworthiness.
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Why You Should Consider This Opportunity
TUT is one of South Africa’s leading institutions of higher education, and working here offers numerous benefits:
- A dynamic work environment with the chance to work with highly skilled professionals.
- A role that directly impacts the financial well-being of employees.
- The opportunity to contribute to an inclusive, forward-thinking institution.
How to Apply
- Send your CV to: Recruitment2@tut.ac.za
- Enquiries: Ms. N Beyers (012) 382 5066
- Closing Date: 21 September 2024
- Required Documents:
- Standardized application form (available from TUT intranet)
- Certified copies of qualifications and ID
- SAQA certificate (for international qualifications)
Don’t miss out on the opportunity to be a part of one of South Africa’s most prestigious universities. Your expertise in payroll administration can help shape the financial landscape at TUT.
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If you do not hear back from TUT within one month from the closing date, consider your application unsuccessful. Shortlisted candidates may be asked to make a presentation or undergo competency testing. Applicants with international qualifications should submit a SAQA evaluation certificate.
This position as a Financial Administrator: Salary Coding at Tshwane University of Technology presents a fantastic opportunity for individuals with a background in payroll administration and a passion for finance. If you meet the required qualifications and possess the skills to handle complex payroll processes, this permanent role offers a chance to contribute to the financial well-being of TUT’s staff while advancing your career in a dynamic and supportive environment.
