Nelson Mandela University is offering a fantastic HR Administrator job opportunity for individuals who are passionate about enhancing HR service delivery and contributing to a thriving academic environment. This permanent position is based in Gqeberha, within the Nelson Mandela Bay Metro, South Africa. The role is set to close for applications on the 25th of April, 2025, providing a limited window to secure a key position within one of South Africa’s most respected institutions.
HR Administrator Job Overview
- Job Reference: 7604
- Location: Nelson Mandela Bay Metro, Gqeberha, South Africa
- Salary: Competitive (ZAR/month) (Note: Specific salary details are not provided in the job posting)
- Job Type: Permanent
- Application Deadline: 25th April 2025
Key Performance Areas
As an HR Administrator at Nelson Mandela University, your role will involve a variety of tasks aimed at streamlining HR functions. The following are some of the key performance areas of the position:
1. Data Categorisation and Capturing
- Accurately categorize and capture employee-related data.
- Identify and resolve issues related to document integrity, flagging discrepancies to the relevant stakeholders for resolution.
- Ensure data is processed and captured in accordance with the university’s established standards and guidelines.
2. Appointment of Employees
- Create new employee profiles for newly appointed staff.
- Generate new service records for current or former employees.
- Assign relevant codes and load fund records into the employee profiles.
3. Maintaining Employee Data
- Keep employee profiles up-to-date, including accurate personal information and leave records.
- Ensure that the employee data is consistently accurate and well-maintained throughout their employment at the university.
4. Termination of Employment
- Terminate employee service records upon resignation or termination of employment.
- Manually calculate leave payouts and reconcile the service record for accuracy.
- Reverse budget allocations for unused short-term contracts.
- End fund codes from employee profiles and notify payroll of the employee termination.
5. General Queries and Front-Line Support
- Handle general inquiries from employees, line managers, and HR staff regarding HR processes and procedures.
- Ensure all payroll data is processed according to the university’s business processes.
- Provide front-line support in the HR reception area, answering phones, and disseminating important information to employees and visitors.
6. Data and Trend Analysis
- Identify and alert managers about relevant data trends that may need attention.
- Assist in reviewing data for inconsistencies or deviations, ensuring compliance with university policies and legal requirements.
7. Clerical Support
- Provide administrative support including filing, letter writing, and file organisation.
- Process reservations for the HR boardroom and other administrative tasks as needed.
- Participate in monthly departmental meetings.
8. Policy Compliance
- Identify deviations from legislation and internal policy applications.
- Work with the relevant stakeholders to take corrective actions and report non-compliance in a timely manner.
- Ensure that the processes for leave and other benefits are accurately executed according to policy guidelines.
Minimum Requirements
To be considered for this HR Administrator job opportunity at Nelson Mandela University, candidates must meet the following minimum requirements:
- Educational Qualification: A Matric / Grade 12 certificate is essential.
- Experience: A minimum of 2 to 5 years of relevant HR experience is required. This experience should include data management, employee administration, and handling employee inquiries.
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How to Apply
Interested candidates should submit their applications by no later than 25th April 2025. Be sure to include your updated CV, proof of qualifications, and a motivational letter explaining why you are the best candidate for this role. The University encourages applicants to carefully review the job description and ensure they meet all the requirements before applying.
This HR Administrator position at Nelson Mandela University is an exciting opportunity for those with the relevant experience and skills to make a significant impact in the HR department. If you are passionate about HR service delivery and want to be part of an innovative, forward-thinking institution, this is the perfect role for you. Be sure to apply before the closing date of 25th April 2025.
