SENIOR MANAGEMENT INFORMATION SYSTEMS OFFICER

POST 25/33 : SENIOR MANAGEMENT INFORMATION SYSTEMS OFFICER REF NO: PS07/2026DHET
SALARY : R413 001 per annum (Level 08)
CENTRE : Port Elizabeth TVET College (Central Office)
REQUIREMENTS : Incumbent should have a relevant Senior Certificate / Grade 12/ NCV Certificate (Level 4). Applicants should be in possession of a recognised three
(3) year National Diploma (NQF Level 6)/ Degree in Information Management,
Data Management, or an equivalent qualification. A minimum of two (2) to three
(3) years of relevant working experience in data management, the TVET MIS environment, or a related field is required. The ideal candidate must have a
sound knowledge of the policies and governance framework applicable to
TVET Colleges, including an understanding of the TVETMIS system and the annual reporting requirements for Higher Education Institutions. In-depth
knowledge of information management principles, as well as the application and interpretation of office management systems such as COLTECH, data
warehouse systems, and IT-related prescripts, is essential. The candidate must demonstrate strong administrative, planning, and organisational abilities, with
proven experience in financial management, report writing, and problemsolving. Excellent communication and interpersonal skills, along with analytical thinking and computer literacy, are required. Additional competencies include
a client-oriented approach, project management, team leadership, and the ability to effectively manage people and processes within a dynamic and
regulated environment. Key values and attributes required for this role include a commitment to service excellence, integrity, loyalty, proactivity, and a strong
sense of responsibility and professionalism.
DUTIES : The successful candidate will be responsible for the effective management of the TVET Management Information System (MIS) across the college. Key
responsibilities include setting up the system for enrolment, ensuring timely and accurate data capturing, performing regular validations, and maintaining
data quality standards. This role requires managing student data, extracting statistical information for reporting purposes, and coordinating with system
service providers for upgrades and technical support. The incumbent will oversee the accurate capture of approved enrolments and registrations within
specified deadlines. Additional duties include compiling and submitting weekly, monthly, and quarterly reports on student statistics, skills programmes,
learnerships, examinations, and staffing to both management and the
Department of Higher Education and Training (DHET). The candidate will also maintain and manage the Coltech/ ITS student system and related platforms,
ensuring alignment with DHET requirements through rigorous quality control and validation processes. Oversight of academic system functions such as
timetabling, assessment marks, class groupings, census dates, and curriculum records is required, along with the application of standard calculation criteria.
The role further involves monitoring the administration and timely renewal of
MIS licenses, ensuring the continuous efficiency of all student information systems. Effective management of human, physical, and financial resources
within the unit is essential, including staff supervision, performance management, and the completion of performance agreements.
ENQUIRIES : Ms Chantel Jansen/ Ms Zenia Plaatjies Tel No: (041) 509 6000
APPLICATIONS : Please hand deliver your application, quoting the reference number to: The Office of the Deputy Principal: Corporate Services: Port Elizabeth TVET
College; Erica Central Campus; 1 Richmond Park Drive; Richmond Hill; Port
Elizabeth 6001; Reception Area or post your application to: Private Bag X6040;
Port Elizabeth 6000 or email to: recruit@pec.edu.za
NOTE : All applications must be submitted on the new approved Z83 Application Form (dated 1 January 2021) obtainable from the DPSA Website or any Public
Service Department website. The new Z83 Application Form must be fully completed and duly signed. The Z83 Application Form must be accompanied
by a detailed, recently updated, comprehensive CV with three (3) contactable references (provide their contact number and email addresses). Statement of
results to be attached to the application. Only shortlisted candidates will be contacted to submit the required certified documents. Incomplete applications
or applications received after the closing date will not be considered. A complete set of application documents should be submitted separately for
every post you wish to apply for. Failure to submit the requested documents will result in your application not being considered. Applicants with foreign
qualifications would be required to submit an evaluation certificate from South
African Qualifications Authority (SAQA) on or before the day of the interview.
The college reserves the right to withdraw the posts at any time.
Communication will only be entered into with the shortlisted and successful candidates. All shortlisted candidates may be subjected to personnel suitability
checks (criminal records, citizenship, and qualification verification). The suitable candidates will be required to annually disclose their financial interests
and declare any conflict or perceived conflict of interest. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments.
One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an
integrity (ethical conduct) assessment. People with disabilities are encouraged to apply. All applicants must consider their applications to be unsuccessful if
not contacted within 60 days after the closing date.
CLOSING DATE : 05 August 2026