SENIOR ADMINISTRATIVE OFFICER is a South African government vacancy at Department of Land Reform and Rural Development (DLRRD). This job is part of Circular 25 of 2026 from the DPSA. centre: North West (Mahikeng) | closing date: 31 July 2026. Use this page to review the requirements, duties, application instructions and official source links before applying.
Job details
Directorate
Quality Assurance and Administration
Salary
R413 001 per annum (Level 08)
Centre
North West (Mahikeng)
Requirements
- Minimum requirements: Applicants must be in a possession of a Grade 12 Certificate and a National Diploma in Information Management / Information Science / Records Management (NQF Level 6) or National Diploma in Business Administration or related equivalent qualification.
- Minimum of 2 years’ experience in restitution, records management environment, registry services.
- A valid driver’s licence.
- Job related knowledge: Knowledge of statistical, registry and records management.
- Knowledge of projects and process.
- Knowledge of government legislation that governs National Archives and Records Service Act.
- Job related skills: Time management skills.
- Planning and organising skills.
- Decision making skills.
- Computer literacy.
- Analytical skills.
- Telephone etiquette.
- Interpersonal and communication (verbal and written) skills.
- Ability to carry out registry and records management activities.
- The ability to always work efficiently and effectively.
Duties
- Develop, administer and maintain restitution land claims database.
- Maintain the implementation of file plan in the office.
- Check the quality of standardised files.
- Compile the report of standardised files and inventory.
- Update inventory of standardised files.
- Update inventory of approved Section 42D’s.
- Provide land restitution claims related information.
- Compile spreadsheet on letters complied for claimants.
- Give claimants accurate information regarding the status of their claims.
- Respond to general enquiries about the lodgement of land claims.
- Update statistical information for the office in all land claims lodged and settled.
- Provide registry services.
- Receive and issue brown files not scanned on Electronic Document Management System (EDMS).
- Receive and register incoming files.
- Keep records of files and collected information for existing land claims.
- Ensure that registry rules are adhered to by officials.
- Monitor access to registry system.
- Monitor and control movement of files by registering them on movement control sheet.
- Conduct file audit to ensure that no files are kept for more than 5 days in officials office unless the official ask for extension.
- Maintain office search.
- Ensure all files transferred to registry are recorded from clients.
- File indexing.
- Spot check on file at registry / incident audit.
- Maintaining filling system.
- Capture approved projects or files for easy retrieval in registry and create file number for approved Section 42D, Section 42C and Section 42E.
- Check all Section 42D’s dispatched to and received from national office if all documents are signed and returned same as was dispatched.
- Update and provide land claims information to project teams to enable the acceptance and gazetting of claims.
- Receive and register incoming and approved files.
- Update the status of the claims on approved acceptance research report, non-compliant, dismissed, deferred and gazetted claims.
- Ensure that new information received from operational units is captured on spreadsheet.
- Keep statistics of files captured on spreadsheet and report monthly.
- Coordinate and execute other administrative duties.
- Provide clerical support services to the directorate.
- Provide personnel administration clerical support services.
- Provide financial administration services in the component.
- Process documents for archival and disposal.
- Operate office machine in relation to registry functions.
Enquiries
Ms P Dipudi Tel No: (018) 388 7138
Applications
Where to send your application.
Applications can be submitted by hand delivery during office hours to: Cnr James Moroka and Sekame Drive, West Gallery, Megacity, Mmabatho, 2735 or by email to Post169@dlrrd.gov.za
Department Notes
To apply, submit a completed Z83 form and detailed Curriculum Vitae (PDF document to a maximum of 10 megabytes) via e-mail or hand delivery. The Department will not be held responsible for server delays. Late applications due to technical issues will not be considered. Shortlisted candidates must provide certified copies of required documents (Identity Document, qualifications, etc) where necessary and service certificates to support senior management experience to Human Resources before the interviews, including South African Qualifications Authority (SAQA) evaluation reports for foreign qualifications. Failure to comply will result in disqualification. To be appointed at Senior Management Service (SMS) level, you must complete the SMS Preentry programme offered by the National School of Government (NSG). Find course details here: https://www.thensg.gov.za/training-course/sms-pre-entryprogramme/ appointment is subject to successful completion of the Nyukela Programme: Pre-entry Certificate to SMS and submission of proof. Shortlisted applicants for the advertised vacancies will undergo two pre-entry assessments: a practical assessment and an integrity assessment, both of which form part of the selection criteria after the interview. All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview. Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity. NB: Please note that false or fraudulent qualifications submitted by applicants will be reported to the South African Police Services (SAPS), and a criminal case shall be opened. Applications: Please submit your application before the closing date as late applications will not be considered. Do not submit duplicate applications. If applying for multiple posts, submit separate applications for each post. Applications submitted via email will be acknowledged via an automated response. Applications received manually will not be acknowledged due to high volumes of applications received. If you have not heard from us within 3 months, please consider your application to be unsuccessful. Should, during any stage of the recruitment process, a moratorium be placed on the filling of posts or the Department is affected by any process such as, but not limited to, restructuring or reorganisation of posts, the Department reserves the right to cancel the recruitment process and readvertise the post at any time in the future. Important: DLRRD is an equal opportunity employer committed to promoting representivity and affirmative action. We encourage applications from all qualified candidates. The Department reserves the right not to fill vacancies. By applying you consent to the collection and processing of your personal information for recruitment purposes. Shortlisted candidates will be required to be available for assessments and interviews at a date and time as determined by the Department. Shortlisted candidates will undergo personnel suitability checks, security vetting and reference checks (including social media profiles). Applications must declare any pending criminal, disciplinary or any other allegations or investigations. Successful candidates must pass security clearance, sign an employment contract, sign an annual performance agreement and disclose financial interests. All applicants are required to declare any conflict or perceived conflict of interest, to disclose memberships of Boards and directorships that they may be associated with. Failure to disclose relevant information may result in disqualification or termination. ERRATUM: The position of Survey Technician with Ref No: 3/1/1/1/2026/149 for the Directorate: Examination Services: KwaZulu-Natal (Pietermaritzburg) that was advertised in Public Service Vacancy Circular 24 dated 10 July 2026 has reference. Applicants are advised that applications can be submitted by hand delivery during office hours to: 1st Floor, 270 Jabu Ndlovu Street (formerly known as Loop Street), Pietermaritzburg, 3200 or by email to Post149@dlrrd.gov.za. The closing date has been extended to 31 July 2026. The Department apologies for any inconvenience caused.
Notes
EE targets: African, Coloured, Indian and White Males and Indian and White Females and Persons with Disabilities
Z83 form: Government job applications usually require the Z83 application form. Download the Z83 application form before applying.
Original Text
SALARY : R413 001 per annum (Level 08)
CENTRE : North West (Mahikeng)
REQUIREMENTS : Minimum requirements: Applicants must be in a possession of a Grade 12 Certificate and a National Diploma in Information Management / Information
Science / Records Management (NQF Level 6) or National Diploma in
Business Administration or related equivalent qualification. Minimum of 2 years’ experience in restitution, records management environment, registry services.
A valid driver’s licence. Job related knowledge: Knowledge of statistical, registry and records management. Knowledge of projects and process.
Knowledge of government legislation that governs National Archives and
Records Service Act. Job related skills: Time management skills. Planning and organising skills. Decision making skills. Computer literacy. Analytical skills.
Telephone etiquette. Interpersonal and communication (verbal and written)
skills. Ability to carry out registry and records management activities. The ability to always work efficiently and effectively.
DUTIES : Develop, administer and maintain restitution land claims database. Maintain the implementation of file plan in the office. Check the quality of standardised
files. Compile the report of standardised files and inventory. Update inventory of standardised files. Update inventory of approved Section 42D’s. Provide
land restitution claims related information. Compile spreadsheet on letters complied for claimants. Give claimants accurate information regarding the
status of their claims. Respond to general enquiries about the lodgement of land claims. Update statistical information for the office in all land claims lodged
and settled. Provide registry services. Receive and issue brown files not scanned on Electronic Document Management System (EDMS). Receive and
register incoming files. Keep records of files and collected information for existing land claims. Ensure that registry rules are adhered to by officials.
Monitor access to registry system. Monitor and control movement of files by
registering them on movement control sheet. Conduct file audit to ensure that no files are kept for more than 5 days in officials office unless the official ask
for extension. Maintain office search. Ensure all files transferred to registry are recorded from clients. File indexing. Spot check on file at registry / incident
audit. Maintaining filling system. Capture approved projects or files for easy retrieval in registry and create file number for approved Section 42D, Section
42C and Section 42E. Check all Section 42D’s dispatched to and received from national office if all documents are signed and returned same as was
dispatched. Update and provide land claims information to project teams to enable the acceptance and gazetting of claims. Receive and register incoming
and approved files. Update the status of the claims on approved acceptance research report, non-compliant, dismissed, deferred and gazetted claims.
Ensure that new information received from operational units is captured on spreadsheet. Keep statistics of files captured on spreadsheet and report
monthly. Coordinate and execute other administrative duties. Provide clerical support services to the directorate. Provide personnel administration clerical
support services. Provide financial administration services in the component.
Process documents for archival and disposal. Operate office machine in relation to registry functions.
ENQUIRIES : Ms P Dipudi Tel No: (018) 388 7138
APPLICATIONS : Applications can be submitted by hand delivery during office hours to: Cnr James Moroka and Sekame Drive, West Gallery, Megacity, Mmabatho, 2735
or by email to Post169@dlrrd.gov.za
NOTE : EE targets: African, Coloured, Indian and White Males and Indian and White Females and Persons with Disabilities
Official source
This vacancy was imported from DPSA Circular 25 of 2026 for reference.
Disclaimer: This vacancy was imported from the official DPSA circular PDF. Please confirm the reference number, closing date, and application instructions in the original circular before applying. View the official DPSA vacancy circulars.