PERSONAL ASSISTANT is a South African government vacancy at Department of Land Reform and Rural Development (DLRRD). This job is part of Circular 25 of 2026 from the DPSA. centre: Gauteng (Pretoria) | closing date: 31 July 2026. Use this page to review the requirements, duties, application instructions and official source links before applying.
Job details
Chief Directorate
Deeds Finance and Corporate Support
Salary
R338 106 per annum (Level 07)
Centre
Gauteng (Pretoria)
Requirements
- Minimum requirements: Applicants must be in a possession of a Grade 12 Certificate and a National Diploma in Secretarial / Office Administration / Management or related equivalent qualification.
- Minimum of 3 years' experience in rendering a support service to senior management.
- Knowledge on the relevant legislation / policies / prescripts and procedures.
- Telephone etiquette.
- Basic knowledge on financial administration.
- Sound organisational skills.
- Computer literacy (MS Office).
- Good interpersonal relations.
- High level of reliability.
- Written communication skills.
- Language skills.
- Ability to communicate well with people at different levels and from different backgrounds.
- Ability to do research and analyse documents and situations.
- Ability to act with tact and discretion.
- Good grooming and presentation.
- Selfmanagement and motivation.
Duties
- Provides a secretarial / receptionist support service to the manager.
- Receives telephone calls in an environment where, in addition to the calls for the senior manager, discretion is required to decide to whom the call should be forwarded.
- Finalise and resolve relevant enquiries as part of the job’s operational responsibilities.
- Performs advanced typing work.
- Operates and ensures that office equipment, e.g.
- Printers and photocopiers are in good working order.
- Record the engagements of the senior manager.
- Utilizes discretion to decide whether to accept / decline or refer to other employees' requests for meetings, based on the assessed importance and urgency of the matter.
- Coordinates with and sensitizes / advises the manager regarding engagements.
- Compiles realistic schedules for appointments.
- Render administrative support service.
- Ensures the effective flow of information and documents to and from the office of the manager.
- Ensures the safe keeping of all documentation in the office of the manager in line with relevant legislation and policies.
- Obtains inputs, collates and compiles reports, e.g.
- Progress reports, Monthly reports and management reports.
- Scrutinizes routine submissions / reports and make notes and / or recommendations for the manager.
- Respond to enquiries received from internal and external stakeholders.
- Drafts documents as required.
- Do filing of documents for the manager and the unit where required.
- Collects, analyses and collates information requested by the manager.
- Clarifies instructions and notes on behalf of the manager.
- Ensures that travel arrangements are well coordinated.
- Prioritizes issues in the office of the manager.
- Manages the leave register and telephone accounts for the unit.
- Handles procurement of standard items like stationary, refreshments etc. for the activities of the manager and the unit.
- Obtains the necessary signatures on documents like procurement advices and monthly salary reports.
- Provides support to manager regarding meetings.
- Scrutinizes documents to determine actions / information / other documents required for meetings.
- Collects and compiles all necessary documents for the manager to inform him / her on the contents.
- Records minutes / decisions and communicates to relevant roleplayers, follow-up on progress made.
- Prepares briefing notes for the manager as required.
- Coordinates logistical arrangements for meetings when required.
- Supports the manager with the administration for the managers budget.
- Collects and coordinates all the documents that relate to the manager's budget.
- Assists manager in determining funding requirements for purposes of MTEF submissions.
- Keeps records for expenditure commitments, monitors expenditure and alerts manager of possible over-and under spending.
- Checks and correlates BAS reports to ensure that expenditure is allocated correctly.
- Identifies the need to move funds between items, consults with the manager and compiles draft memos for this purpose.
- Compares the MTEF allocation with the requested budget and informs the manager of changes.
- Studies the relevant public service and departmental prescripts / policies and other documents and ensure that the application thereof is understood properly.
- Remains up to date with regard to the prescripts / policies and procedures applicable to his / her work terrain to ensure efficient and effective support to the manager.
- Remains abreast with the procedures and processes that apply in the office of the manager.
Enquiries
Mr. H Tshinavhe Tel No: (012) 338 7324
Applications
Where to send your application.
- Applications can be submitted by hand delivery during office hours to: Office of the Chief Registrar of Deeds at 600 Lillian Ngoyi Street, Berea Park, Pretoria, 0002 or apply using Deeds Online Job Application Portal
- https://deedsportal.deeds.gov.za/ (Please separate Application Form for each post) before the closing date as no late applications will be considered.
Department Notes
To apply, submit a completed Z83 form and detailed Curriculum Vitae (PDF document to a maximum of 10 megabytes) via e-mail or hand delivery. The Department will not be held responsible for server delays. Late applications due to technical issues will not be considered. Shortlisted candidates must provide certified copies of required documents (Identity Document, qualifications, etc) where necessary and service certificates to support senior management experience to Human Resources before the interviews, including South African Qualifications Authority (SAQA) evaluation reports for foreign qualifications. Failure to comply will result in disqualification. To be appointed at Senior Management Service (SMS) level, you must complete the SMS Preentry programme offered by the National School of Government (NSG). Find course details here: https://www.thensg.gov.za/training-course/sms-pre-entryprogramme/ appointment is subject to successful completion of the Nyukela Programme: Pre-entry Certificate to SMS and submission of proof. Shortlisted applicants for the advertised vacancies will undergo two pre-entry assessments: a practical assessment and an integrity assessment, both of which form part of the selection criteria after the interview. All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview. Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity. NB: Please note that false or fraudulent qualifications submitted by applicants will be reported to the South African Police Services (SAPS), and a criminal case shall be opened. Applications: Please submit your application before the closing date as late applications will not be considered. Do not submit duplicate applications. If applying for multiple posts, submit separate applications for each post. Applications submitted via email will be acknowledged via an automated response. Applications received manually will not be acknowledged due to high volumes of applications received. If you have not heard from us within 3 months, please consider your application to be unsuccessful. Should, during any stage of the recruitment process, a moratorium be placed on the filling of posts or the Department is affected by any process such as, but not limited to, restructuring or reorganisation of posts, the Department reserves the right to cancel the recruitment process and readvertise the post at any time in the future. Important: DLRRD is an equal opportunity employer committed to promoting representivity and affirmative action. We encourage applications from all qualified candidates. The Department reserves the right not to fill vacancies. By applying you consent to the collection and processing of your personal information for recruitment purposes. Shortlisted candidates will be required to be available for assessments and interviews at a date and time as determined by the Department. Shortlisted candidates will undergo personnel suitability checks, security vetting and reference checks (including social media profiles). Applications must declare any pending criminal, disciplinary or any other allegations or investigations. Successful candidates must pass security clearance, sign an employment contract, sign an annual performance agreement and disclose financial interests. All applicants are required to declare any conflict or perceived conflict of interest, to disclose memberships of Boards and directorships that they may be associated with. Failure to disclose relevant information may result in disqualification or termination. ERRATUM: The position of Survey Technician with Ref No: 3/1/1/1/2026/149 for the Directorate: Examination Services: KwaZulu-Natal (Pietermaritzburg) that was advertised in Public Service Vacancy Circular 24 dated 10 July 2026 has reference. Applicants are advised that applications can be submitted by hand delivery during office hours to: 1st Floor, 270 Jabu Ndlovu Street (formerly known as Loop Street), Pietermaritzburg, 3200 or by email to Post149@dlrrd.gov.za. The closing date has been extended to 31 July 2026. The Department apologies for any inconvenience caused.
Notes
EE Targets: African, Coloured, Indian, and White Males and Coloured, Indian, and White Females and Persons with Disabilities.
Z83 form: Government job applications usually require the Z83 application form. Download the Z83 application form before applying.
Original Text
SALARY : R338 106 per annum (Level 07)
CENTRE : Gauteng (Pretoria)
REQUIREMENTS : Minimum requirements: Applicants must be in a possession of a Grade 12 Certificate and a National Diploma in Secretarial / Office Administration /
Management or related equivalent qualification. Minimum of 3 years' experience in rendering a support service to senior management. Knowledge
on the relevant legislation / policies / prescripts and procedures. Telephone etiquette. Basic knowledge on financial administration. Sound organisational
skills. Computer literacy (MS Office). Good interpersonal relations. High level of reliability. Written communication skills. Language skills. Ability to
communicate well with people at different levels and from different backgrounds. Ability to do research and analyse documents and situations.
Ability to act with tact and discretion. Good grooming and presentation. Selfmanagement and motivation.
DUTIES : Provides a secretarial / receptionist support service to the manager. Receives telephone calls in an environment where, in addition to the calls for the senior
manager, discretion is required to decide to whom the call should be forwarded.
Finalise and resolve relevant enquiries as part of the job’s operational
responsibilities. Performs advanced typing work. Operates and ensures that office equipment, e.g. Printers and photocopiers are in good working order.
Record the engagements of the senior manager. Utilizes discretion to decide whether to accept / decline or refer to other employees' requests for meetings,
based on the assessed importance and urgency of the matter. Coordinates with and sensitizes / advises the manager regarding engagements. Compiles
realistic schedules for appointments. Render administrative support service.
Ensures the effective flow of information and documents to and from the office of the manager. Ensures the safe keeping of all documentation in the office of
the manager in line with relevant legislation and policies. Obtains inputs, collates and compiles reports, e.g. Progress reports, Monthly reports and
management reports. Scrutinizes routine submissions / reports and make notes and / or recommendations for the manager. Respond to enquiries
received from internal and external stakeholders. Drafts documents as required. Do filing of documents for the manager and the unit where required.
Collects, analyses and collates information requested by the manager. Clarifies instructions and notes on behalf of the manager. Ensures that travel
arrangements are well coordinated. Prioritizes issues in the office of the manager. Manages the leave register and telephone accounts for the unit.
Handles procurement of standard items like stationary, refreshments etc. for the activities of the manager and the unit. Obtains the necessary signatures on
documents like procurement advices and monthly salary reports. Provides support to manager regarding meetings. Scrutinizes documents to determine
actions / information / other documents required for meetings. Collects and compiles all necessary documents for the manager to inform him / her on the
contents. Records minutes / decisions and communicates to relevant roleplayers, follow-up on progress made. Prepares briefing notes for the manager as required. Coordinates logistical arrangements for meetings when required.
Supports the manager with the administration for the managers budget.
Collects and coordinates all the documents that relate to the manager's budget.
Assists manager in determining funding requirements for purposes of MTEF submissions. Keeps records for expenditure commitments, monitors
expenditure and alerts manager of possible over-and under spending. Checks and correlates BAS reports to ensure that expenditure is allocated correctly.
Identifies the need to move funds between items, consults with the manager and compiles draft memos for this purpose. Compares the MTEF allocation
with the requested budget and informs the manager of changes. Studies the relevant public service and departmental prescripts / policies and other
documents and ensure that the application thereof is understood properly.
Remains up to date with regard to the prescripts / policies and procedures applicable to his / her work terrain to ensure efficient and effective support to
the manager. Remains abreast with the procedures and processes that apply in the office of the manager.
ENQUIRIES : Mr. H Tshinavhe Tel No: (012) 338 7324
APPLICATIONS : Applications can be submitted by hand delivery during office hours to: Office of the Chief Registrar of Deeds at 600 Lillian Ngoyi Street, Berea Park, Pretoria,
0002 or apply using Deeds Online Job Application Portal; https://deedsportal.deeds.gov.za/ (Please separate Application Form for each
post) before the closing date as no late applications will be considered.
NOTE : EE Targets: African, Coloured, Indian, and White Males and Coloured, Indian, and White Females and Persons with Disabilities.
Official source
This vacancy was imported from DPSA Circular 25 of 2026 for reference.
Disclaimer: This vacancy was imported from the official DPSA circular PDF. Please confirm the reference number, closing date, and application instructions in the original circular before applying. View the official DPSA vacancy circulars.