ADMINISTRATION OFFICER (STATUTORY HR & TRAINING GRANT) is a South African government vacancy at Eastern Cape Department of Health. This job is part of Circular 25 of 2026 from the DPSA. centre: OR Tambo District, Nelson Mandela Academic Hospital | closing date: 31 July 2026. Use this page to review the requirements, duties, application instructions and official source links before applying.
Job details
Applications
Where to send your application.
Applicants must apply for this post by using e-Recruitment system https://erecruitment.ecotp.gov.za/
Salary
R338 106 – R398 277 per annum (Level 07)
Requirements
- National Senior Certificate National Diploma (NQF Level 6) as recognized by SAQA in Office Management/ Degree in Public Administration/Public Management/ or equivalent qualification with at least 1- 2 years’ relevant experience.
- Knowledge of Public Service Regulations, the Public Service Act, 1994 (Act 103 of 1994) and other human resources prescripts, regulations, procedures and understanding of different human resources, financial and costing management processes.
- Basic knowledge of PERSAL, BAS, PFMA and all relevant financial prescripts that are utilized by the Budget section.
- Knowledge of administration functions, computer skill, Excell, communication skill, sound interpersonal relations, ability to interpret human resource prescripts and apply them.
- Ability to work well under pressure and be customer focused.
- Administration officer will work under the supervision of the Clinical Manager (NMAH), monitoring registrars and other Statutory Human Resource Training and Development Grant programmes (Interns, Comm Serves, Nursing Coordinator) at Nelson Mandela Academic and Mthatha Regional hospitals.
- A valid driver’s licence.
Duties
- Compliance to financial regulations, procurement policies & procedures.
- Assist in the formulation of the SHR, Training and Development Business Plan.
- Manage Registrar HR related processes and constantly monitor the budget spending (e.g appointments, transfers, verification of qualifications and Statutory Human Resource &
- Training Grant support visits).
- Requesting expenditure report from PERSAL for proper monitoring of Statutory Human Resource, Training and Development Grant related appointments.
- Developing a monitoring spreadsheet of Medical registrars, Medical interns and/or employees that are mis-allocated and paid under the Statutory Human Resource &
- Training Grant budget.
- Work closely with the Registrar Academic Coordinator, Registrar Training Administrator from the University (WSU), Head of Departments from the facilities on registrar matters.
- Assist in registrar registrations with the University and verification of qualifications.
- Update registrar information and keep track of all registrar activities (passed, dropped out, rotation, time expired, other sources of funding).
- Utilize an M&E spreadsheet for monitoring of the MMED student’s progress as per the milestones provided.
- Ensure G&S, Capital expenditure is aligned to the procurement plan and as per the approved Business Plan.
- Observe and comply with all departmental policies and guidelines regulating employment relationship in administration functioning.
- Adhere to reporting times and prepare monthly IYM and quarterly SHR &
- Training Grant reports.
- Attend to mandatory support visits by the Grant and annual performance Monitoring and Evaluation visits.
- Always ensure quality of work particularly with the Registrar programme.
- Perform other duties as assigned by the supervisor.
Enquiries
Ms Calaza Tel No: (047) 502 4469 For e-Recruitment Enquiries: RecruitmentHeadOffice@echealth.gov.za
Notes
Applications must be submitted on a duly completed New Z83 form (effective from 01 January 2021), e-Recruitment System automatically generates Z83 immediately you press apply and generate Z83. Applicants are not required to submit copies of qualifications and other relevant documents upon application but must submit a fully completed Z83 form and detailed Curriculum Vitae. NB: Z83 in the e-recruitment system is currently not signable; so, applicants who submitted applications via the e-recruitment system will not be disqualified for an unsigned Z83 instead will be requested to sign on/or before the interview day. View the list of the positions you applied for on “My Job Applications” and do note that the system Z83 does not reflect work experience and qualifications, however, every detail of your information does reflect to the Recruitment team. Shortlisted candidates will be required to submit certified copies of qualifications, and other relevant documents (like a copy of Permanent Resident Permit for Non-RSA Citizens/Permanent Resident Permit Holders to HR on or before the interview date. Failure to submit all the required documents will disqualify the application. Correspondence will be limited to short-listed candidates only. If you have not been contacted within six (6) months after the closing date of this advertisement, please accept that your application was unsuccessful. Selected candidates will be subjected to a personnel suitability check (criminal record check, citizenship verification, financial/asset record check, qualification/ study verification and previous employment verification). All shortlisted candidates, including the SMS shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements, and the other must be an integrity (ethical conduct) assessment. The Selection Panel will recommend candidates to attend a generic Managerial Competency Assessment in compliance with the DPSA Directive on the implementation of Competency-based Assessment. Successful candidates will also be subjected to security clearance processes. Where applicable, candidates will be subjected to a skills/ knowledge test. The competency assessment will be testing generic managerial competencies using the mandated DPSA SMS competency assessment tools. Successful candidates will be appointed on a probation period of twelve 12/24 months. It is the objective to address the Employment Equity Affirmative Action Measures in line with the Employment Equity Plan and to achieve equitable representation across race and gender. The EE targets of the recruiting Department will be adhered to although the applications are welcome from all racial groups. The Recruiting Department reserves the right to amend/ review/ withdraw the advertised posts if by so doing, the best interest of the department will be well served. (Females and People with Disabilities are also requested to apply and indicate such in their applications). Misrepresentation in the application documents will result in automatic disqualification and disciplinary action in the event the candidate has already been appointed. SMS pre-entry certificate (Nyukela) must be submitted prior appointment. Full details can be sourced by following the link: https://www.thensg.gov.za/training-course/sms-pre-entryprogramme Note: Due to austerity measures, the Department will not carry any related costs (transport, accommodation, and meals) for candidates attending pre-selection assessment/s and interviews OTHER POSTS
Z83 form: Government job applications usually require the Z83 application form. Download the Z83 application form before applying.
Original Text
SALARY : R338 106 – R398 277 per annum (Level 07)
CENTRE : OR Tambo District, Nelson Mandela Academic Hospital
REQUIREMENTS : National Senior Certificate National Diploma (NQF Level 6) as recognized by SAQA in Office Management/ Degree in Public Administration/Public
Management/ or equivalent qualification with at least 1- 2 years’ relevant experience. Knowledge of Public Service Regulations, the Public Service Act,
1994 (Act 103 of 1994) and other human resources prescripts, regulations, procedures and understanding of different human resources, financial and
costing management processes. Basic knowledge of PERSAL, BAS, PFMA and all relevant financial prescripts that are utilized by the Budget section.
Knowledge of administration functions, computer skill, Excell, communication skill, sound interpersonal relations, ability to interpret human resource
prescripts and apply them. Ability to work well under pressure and be customer focused. Administration officer will work under the supervision of the Clinical
Manager (NMAH), monitoring registrars and other Statutory Human Resource
Training and Development Grant programmes (Interns, Comm Serves, Nursing
Coordinator) at Nelson Mandela Academic and Mthatha Regional hospitals. A valid driver’s licence.
DUTIES : Compliance to financial regulations, procurement policies & procedures. Assist in the formulation of the SHR, Training and Development Business Plan.
Manage Registrar HR related processes and constantly monitor the budget spending (e.g appointments, transfers, verification of qualifications and
Statutory Human Resource & Training Grant support visits). Requesting expenditure report from PERSAL for proper monitoring of Statutory Human
Resource, Training and Development Grant related appointments. Developing a monitoring spreadsheet of Medical registrars, Medical interns and/or
employees that are mis-allocated and paid under the Statutory Human
Resource & Training Grant budget. Work closely with the Registrar Academic
Coordinator, Registrar Training Administrator from the University (WSU), Head of Departments from the facilities on registrar matters. Assist in registrar
registrations with the University and verification of qualifications. Update
registrar information and keep track of all registrar activities (passed, dropped out, rotation, time expired, other sources of funding). Utilize an M&E
spreadsheet for monitoring of the MMED student’s progress as per the milestones provided. Ensure G&S, Capital expenditure is aligned to the
procurement plan and as per the approved Business Plan. Observe and comply with all departmental policies and guidelines regulating employment
relationship in administration functioning. Adhere to reporting times and prepare monthly IYM and quarterly SHR & Training Grant reports. Attend to
mandatory support visits by the Grant and annual performance Monitoring and
Evaluation visits. Always ensure quality of work particularly with the Registrar programme. Perform other duties as assigned by the supervisor.
ENQUIRIES : Ms Calaza Tel No: (047) 502 4469 For e-Recruitment Enquiries: RecruitmentHeadOffice@echealth.gov.za
APPLICATIONS : Applicants must apply for this post by using e-Recruitment system https://erecruitment.ecotp.gov.za/
Official source
This vacancy was imported from DPSA Circular 25 of 2026 for reference.
Disclaimer: This vacancy was imported from the official DPSA circular PDF. Please confirm the reference number, closing date, and application instructions in the original circular before applying. View the official DPSA vacancy circulars.