Circular 32 of 2026 · Post 32/101 · Ref DHET 51/09/2026 Region: Gauteng And Free State Regional Office
SECRETARY TO THE DIRECTOR
Department of Higher Education and Training (DHET)
- CentreJohannesburg
- LevelLevel 05
Closing date: 4 days remaining
Job details
- Circular
- 32 of 2026
- Page No.
- 61–62
- Circular Post
- 32/101
- Reference number
- DHET 51/09/2026 Region: Gauteng And Free State Regional Office
- Department
- Department of Higher Education and Training (DHET)
- Directorate
- TVET Curriculum And Institutional Support
- Centre
- Johannesburg
- Salary
- R237 453 per annum (Level 05)
- Closing date
- 18 September 2026
About this vacancy
Review the complete requirements and application instructions for this vacancy at Department of Higher Education and Training (DHET).
The listed centre is Johannesburg.
Applications close on 18 September 2026.
Application and salary information
Salary
R237 453 per annum (Level 05)
Application route
Complete submission instructions are provided under How to apply.
Requirements
- A National Senior Certificate (Grade 12) or National Certificate (Vocational) Level 4.
- A diploma (NQF Level 6) or bachelor’s degree (NQF Level 7) in Management Assistant will be an added advantage.
- A minimum of one to two years’ relevant experience will be an added advantage.
- Computer Studies, Secretarial Studies, Office Management will be an added advantage.
- Proven experience in diary management, meeting coordination, document control and general office administration.
- Knowledge of records management, office administration procedures and basic financial administration (including petty cash and invoice processing).
- Proficiency in MS Word, Excel, PowerPoint and Outlook.
- Good verbal and written communication skills, excellent telephone etiquette, strong organisational skills, attention to detail, and the ability to maintain confidentiality and professionalism.
Duties
- Provide comprehensive secretarial and administrative support to the Director.
- Manage the Director’s diary, schedule meetings, workshops and appointments, and coordinate travel arrangements.
- Prepare, format and quality-check correspondence, reports, submissions, agendas and minutes.
- Manage records, filing systems (manual and electronic) and document safekeeping.
- Handle correspondence, enquiries and communication with internal and external stakeholders.
- Provide reception and telephone support, including visitor management.
- Assist with report compilation, data capturing and maintenance of logs and registers.
- Provide basic financial and personnel administrative support, including procurement of standard items, invoice processing, leave administration and related office support functions.
- N.B.
- All shortlisted candidates will be required to complete a relevant competency exercise.
Enquiries
Mr R Kgare/Ms XE Rikhotso/Ms P Morota Tel No: (012) 312 5165/5513/6389
How to apply
Where and how to submit your application.
DHET invites applicants to apply online on the New Z83 form by accessing the Departmental Website (click the ‘apply now’ button) or http://z83.ngnscan.co.za/apply and follow the easy prompts/instructions.
Notes and Z83 guidance
Upload the supporting document namely, (1) a comprehensive CV and any other document (where required). A fully completed and signed Z83 form and a detailed Curriculum Vitae will be considered. A helpful user guide and videos are available on the DHET website careers page to enable completion of the digital Z83.
- Only shortlist ted candidates will be required to submit certified documents/copies of qualifications and other relevant documents to support the application on or before the day of the interviews. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualification Authority (SAQA).
- Candidates whose appointments promote representativity in terms of race, gender, and disability will receive preference.
- All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment.
- All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview. Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity. One of the minimum entry requirements for the SMS position is the Pre-entry Certificate. No appointment will occur without successfully completing the pre-entry certificate and submission thereof. For more details on the pre-entry course visit: https://www.thensg.gov.za/training-course/sms-pre-entry-programme/. The candidate(s) will be required to sign an annual performance agreement, disclose his/her financial interests, and be subjected to security clearance. If you have not been contacted within three (3) months of the closing date of this advertisement, please accept that your application was unsuccessful. Suitable candidates will be subjected to personnel suitability checks (criminal record check, citizenship verification, qualification/study verification, and previous employment verification).
- Applications received after the closing date will not be considered.“DHET is committed to providing equal opportunities and practising affirmative action employment. It is our intention to promote representatives in terms of (race, gender, and disability) in the organisation”. Employment Equity principles will be applied in accordance with the Departmental Employment Equity Policy, taking into consideration the applicable equity targets, representativity, and legislative requirements
Z83 form: Government job applications usually require the Z83 application form. Download the Z83 application form before applying.
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Official source
This vacancy was imported from DPSA Circular 32 of 2026 for reference.
Disclaimer: SA Gov Jobs is an independent job information service and is not a government department. This vacancy was imported from the official DPSA circular PDF. Please confirm the reference number, closing date, and application instructions in the original circular before applying. View the official DPSA vacancy circulars.
Original Text
POST 32/101 : SECRETARY TO THE DIRECTOR REF NO: DHET 51/09/2026 Region: Gauteng And Free State Regional Office
Directorate: TVET Curriculum And Institutional Support
SALARY : R237 453 per annum (Level 05)
CENTRE : Johannesburg
REQUIREMENTS : A National Senior Certificate (Grade 12) or National Certificate (Vocational) Level 4. A diploma (NQF Level 6) or bachelor’s degree (NQF Level 7) in
Management Assistant will be an added advantage. A minimum of one to two years’ relevant experience will be an added advantage. Computer Studies,
Secretarial Studies, Office Management will be an added advantage. Proven experience in diary management, meeting coordination, document control and
general office administration. Knowledge of records management, office administration procedures and basic financial administration (including petty
cash and invoice processing). Proficiency in MS Word, Excel, PowerPoint and
Outlook. Good verbal and written communication skills, excellent telephone etiquette, strong organisational skills, attention to detail, and the ability to
maintain confidentiality and professionalism.
DUTIES : Provide comprehensive secretarial and administrative support to the Director. Manage the Director’s diary, schedule meetings, workshops and appointments,
and coordinate travel arrangements. Prepare, format and quality-check correspondence, reports, submissions, agendas and minutes. Manage
records, filing systems (manual and electronic) and document safekeeping.
Handle correspondence, enquiries and communication with internal and external stakeholders. Provide reception and telephone support, including
visitor management. Assist with report compilation, data capturing and maintenance of logs and registers. Provide basic financial and personnel
administrative support, including procurement of standard items, invoice processing, leave administration and related office support functions. N.B. All
shortlisted candidates will be required to complete a relevant competency exercise.
ENQUIRIES : Mr R Kgare/Ms XE Rikhotso/Ms P Morota Tel No: (012) 312 5165/5513/6389
APPLICATIONS : DHET invites applicants to apply online on the New Z83 form by accessing the Departmental Website (click the ‘apply now’ button) or
http://z83.ngnscan.co.za/apply and follow the easy prompts/instructions.
NOTE : Upload the supporting document namely, (1) a comprehensive CV and any other document (where required). A fully completed and signed Z83 form and
a detailed Curriculum Vitae will be considered. A helpful user guide and videos are available on the DHET website careers page to enable completion of the
digital Z83. Only shortlist ted candidates will be required to submit certified documents/copies of qualifications and other relevant documents to support
the application on or before the day of the interviews. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African
Qualification Authority (SAQA). Candidates whose appointments promote representativity in terms of race, gender, and disability will receive preference.
All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s
suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. All shortlisted candidates
for SMS posts will be subjected to a technical exercise and interview. Following the technical exercise and interview, a maximum of three (3) SMS candidates
will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity. One of the
minimum entry requirements for the SMS position is the Pre-entry Certificate.
No appointment will occur without successfully completing the pre-entry certificate and submission thereof. For more details on the pre-entry course
visit: https://www.thensg.gov.za/training-course/sms-pre-entry-programme/.
The candidate(s) will be required to sign an annual performance agreement, disclose his/her financial interests, and be subjected to security clearance. If
you have not been contacted within three (3) months of the closing date of this advertisement, please accept that your application was unsuccessful. Suitable
candidates will be subjected to personnel suitability checks (criminal record check, citizenship verification, qualification/study verification, and previous
employment verification). Applications received after the closing date will not be considered.“DHET is committed to providing equal opportunities and
practising affirmative action employment. It is our intention to promote representatives in terms of (race, gender, and disability) in the organisation”.
Employment Equity principles will be applied in accordance with the
Departmental Employment Equity Policy, taking into consideration the applicable equity targets, representativity, and legislative requirements
CLOSING DATE : 18 September 2026
Directorate: TVET Curriculum And Institutional Support
SALARY : R237 453 per annum (Level 05)
CENTRE : Johannesburg
REQUIREMENTS : A National Senior Certificate (Grade 12) or National Certificate (Vocational) Level 4. A diploma (NQF Level 6) or bachelor’s degree (NQF Level 7) in
Management Assistant will be an added advantage. A minimum of one to two years’ relevant experience will be an added advantage. Computer Studies,
Secretarial Studies, Office Management will be an added advantage. Proven experience in diary management, meeting coordination, document control and
general office administration. Knowledge of records management, office administration procedures and basic financial administration (including petty
cash and invoice processing). Proficiency in MS Word, Excel, PowerPoint and
Outlook. Good verbal and written communication skills, excellent telephone etiquette, strong organisational skills, attention to detail, and the ability to
maintain confidentiality and professionalism.
DUTIES : Provide comprehensive secretarial and administrative support to the Director. Manage the Director’s diary, schedule meetings, workshops and appointments,
and coordinate travel arrangements. Prepare, format and quality-check correspondence, reports, submissions, agendas and minutes. Manage
records, filing systems (manual and electronic) and document safekeeping.
Handle correspondence, enquiries and communication with internal and external stakeholders. Provide reception and telephone support, including
visitor management. Assist with report compilation, data capturing and maintenance of logs and registers. Provide basic financial and personnel
administrative support, including procurement of standard items, invoice processing, leave administration and related office support functions. N.B. All
shortlisted candidates will be required to complete a relevant competency exercise.
ENQUIRIES : Mr R Kgare/Ms XE Rikhotso/Ms P Morota Tel No: (012) 312 5165/5513/6389
APPLICATIONS : DHET invites applicants to apply online on the New Z83 form by accessing the Departmental Website (click the ‘apply now’ button) or
http://z83.ngnscan.co.za/apply and follow the easy prompts/instructions.
NOTE : Upload the supporting document namely, (1) a comprehensive CV and any other document (where required). A fully completed and signed Z83 form and
a detailed Curriculum Vitae will be considered. A helpful user guide and videos are available on the DHET website careers page to enable completion of the
digital Z83. Only shortlist ted candidates will be required to submit certified documents/copies of qualifications and other relevant documents to support
the application on or before the day of the interviews. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African
Qualification Authority (SAQA). Candidates whose appointments promote representativity in terms of race, gender, and disability will receive preference.
All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s
suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. All shortlisted candidates
for SMS posts will be subjected to a technical exercise and interview. Following the technical exercise and interview, a maximum of three (3) SMS candidates
will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity. One of the
minimum entry requirements for the SMS position is the Pre-entry Certificate.
No appointment will occur without successfully completing the pre-entry certificate and submission thereof. For more details on the pre-entry course
visit: https://www.thensg.gov.za/training-course/sms-pre-entry-programme/.
The candidate(s) will be required to sign an annual performance agreement, disclose his/her financial interests, and be subjected to security clearance. If
you have not been contacted within three (3) months of the closing date of this advertisement, please accept that your application was unsuccessful. Suitable
candidates will be subjected to personnel suitability checks (criminal record check, citizenship verification, qualification/study verification, and previous
employment verification). Applications received after the closing date will not be considered.“DHET is committed to providing equal opportunities and
practising affirmative action employment. It is our intention to promote representatives in terms of (race, gender, and disability) in the organisation”.
Employment Equity principles will be applied in accordance with the
Departmental Employment Equity Policy, taking into consideration the applicable equity targets, representativity, and legislative requirements
CLOSING DATE : 18 September 2026