ASSISTANT DIRECTOR: BIDS AND CONTRACT ADMINISTRATION is a South African government vacancy at Department of Basic Education (DBE). This job is part of Circular 18 of 2026 from the DPSA. centre: Pretoria | closing date: 12 June 2026. Use this page to review the requirements, duties, application instructions and official source links before applying.
Job details
Applications
Where to send your application.
Submitted via post to: Private Bag X895, Pretoria, 0001 or hand-deliver to: The Department of Basic Education, 222 Struben Street, Pretoria or you can email your application at HigherApplications@dbe.gov.za/ LowerApplications@dbe.gov.za. Please visit the Department of Education’s website at www.education.gov.za or the Department of Public Service and Administration vacancy circulars at www.dpsa.gov.za
Branch
Finance and Administration
Chief Directorate
Financial Management Services
Directorate
Supply Chain Management
Salary
R487 197.per annum. (Level 9)
Centre
Pretoria
Requirements
- The applicant must be in possession of a three (3) year relevant post matric qualification (NQF level 6) or equivalent qualification as recognised by SAQA in Public Administration, Supply Chain Management, Procurement, Logistics;
- A Minimum of three (3) years relevant Supply Chain Management;
- Experience in Bids Management and Acquisition Management;
- Knowledge of procurement policies, regulations and relevant legislations governing the Bids Administration and Acquisitions Management;
- Communication skills (Verbal and Written), Computer literacy (MS Word, MS Excel, MS PowerPoint and MS Outlook and BAS);
- Ability to work as a team;
- Good interpersonal relations;
- Ability to solve problems;
- Attention to details and excellent numeric skills.
Duties
- The successful candidate will be responsible for managing the Acquisition process effectively;
- Attending and advising during the Bid Specification Committee (BSC) or Bid Evaluation Committee (BEC) meetings;
- Attending and responding to the audit findings;
- Providing secretariat function and support to the BSC and BEC;
- Compiling submissions after the BAC has made recommendations to the Director General;
- Compiling the bid committees reports;
- Compiling the monthly reports;
- Administering contracts’ compliance;
- Assisting the Deputy Director by providing Secretariat function and support to the Bid Adjudication Committee (BAC);
- Drafting letters to Bidders informing them about the outcome of the bid after the finalisation of the bidding process;
- Facilitating the finalisation of the contracts/SLA in consultation with Legal Services;
- Facilitating and ensuring that payments of Suppliers Service Providers are done within 30 days;
- Notifying the Suppliers Service providers/ Contractors regularly on the status or expiry of contracts;
- Updating the Commitment Register when payments are processed;
- Coordinating and monitoring the Contracts;
- Ensuring proper record keeping of all contracts and relevant documentations;
- Reviewing modifications, extensions and contract close-out documents for further action;
- Attending and responding to the audit findings;
- Performing any other work as related duties by the managers.
- Ensuring performance development and performance management of staff.
Enquiries
Ms N Kumalo Tel No: (012) 357 3398/ Ms N Monyela (012) 357 3294/ Mr M Segowa (012) 357 4291.
Department Notes
Applications must be submitted on the most recently approved Z83 Application for Employment Form, obtainable from the DBE Website or any Public Service Department/Webpage. Use of the old Z83 Form will result in disqualification. The Z83 must be completed in full and page 2 duly signed. A clear indication of the post and reference number that is being applied for must be indicated on your Z.83. Applicants are not required to submit copies of qualifications and other relevant documents on application but must submit the Z83 with a detailed Curriculum Vitae. (ONLY). Certified copies of qualifications and other relevant documents will be requested from shortlisted candidates on or before the day of the interview. Successful candidates will be subjected to Personnel Suitability Checks (criminal record, citizenship & financial/asset record checks, qualification and employment verification including social media profiles). Appointment is subject to positive results of the security clearance process. The successful candidate will be required to sign an annual performance agreement and, where applicable, annually disclose his/her financial interests. All applicants are required to declare any conflict or perceived conflict of interest, to disclose memberships of Boards and directorships that they may be associated with. Applicants who do not comply with the abovementioned requirements will not be considered. Applications received after the closing date or faxed applications will not be considered.
Notes
All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. The successful candidate must sign an annual performance agreement, annually disclose their financial interests and be subjected to a security clearance.
Z83 form: Government job applications usually require the Z83 application form. Download the Z83 application form before applying.
Original Text
NO: DBE/33/2026
Branch: Finance and Administration
Chief Directorate: Financial Management Services
Directorate: Supply Chain Management
SALARY : R487 197.per annum. (Level 9)
CENTRE : Pretoria
REQUIREMENTS : The applicant must be in possession of a three (3) year relevant post matric qualification (NQF level 6) or equivalent qualification as recognised by SAQA
in Public Administration, Supply Chain Management, Procurement, Logistics;
A Minimum of three (3) years relevant Supply Chain Management; Experience in Bids Management and Acquisition Management; Knowledge of procurement
policies, regulations and relevant legislations governing the Bids Administration and Acquisitions Management; Communication skills (Verbal and Written),
Computer literacy (MS Word, MS Excel, MS PowerPoint and MS Outlook and
BAS); Ability to work as a team; Good interpersonal relations; Ability to solve problems; Attention to details and excellent numeric skills.
DUTIES : The successful candidate will be responsible for managing the Acquisition process effectively; Attending and advising during the Bid Specification
Committee (BSC) or Bid Evaluation Committee (BEC) meetings; Attending and responding to the audit findings; Providing secretariat function and support to
the BSC and BEC; Compiling submissions after the BAC has made recommendations to the Director General; Compiling the bid committees
reports; Compiling the monthly reports; Administering contracts’ compliance;
Assisting the Deputy Director by providing Secretariat function and support to the Bid Adjudication Committee (BAC); Drafting letters to Bidders informing
them about the outcome of the bid after the finalisation of the bidding process;
Facilitating the finalisation of the contracts/SLA in consultation with Legal
Services; Facilitating and ensuring that payments of Suppliers Service
Providers are done within 30 days; Notifying the Suppliers Service providers/
Contractors regularly on the status or expiry of contracts; Updating the
Commitment Register when payments are processed; Coordinating and monitoring the Contracts; Ensuring proper record keeping of all contracts and
relevant documentations; Reviewing modifications, extensions and contract close-out documents for further action; Attending and responding to the audit
findings; Performing any other work as related duties by the managers.
Ensuring performance development and performance management of staff.
ENQUIRIES : Ms N Kumalo Tel No: (012) 357 3398/ Ms N Monyela (012) 357 3294/ Mr M Segowa (012) 357 4291.
NOTE : All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s
suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. The successful candidate
must sign an annual performance agreement, annually disclose their financial interests and be subjected to a security clearance.
Official source
This vacancy was imported from DPSA Circular 18 of 2026 for reference.
Disclaimer: This vacancy was imported from the official DPSA circular PDF. Please confirm the reference number, closing date, and application instructions in the original circular before applying. View the official DPSA vacancy circulars.