ASSISTANT DIRECTOR: OFFICE MANAGER

POST 33/42 : ASSISTANT DIRECTOR: OFFICE MANAGER REF NO: ASDOM/01/09/2026 (Permanent)
SALARY : R487 197 per annum (Level 09), plus actual benefits
CENTRE : Central Office, King William’s Town
REQUIREMENTS : An appropriate Bachelors’ Degree / National Diploma in Office Management and Technology / Public Management / Business Management or related
qualification recognized by SAQA. A minimum of three (3) to five (5) years’ supervisory experience in the relevant field is required. Three (3) to five (5)
years in strategic planning and administration environment. A valid drivers’ licence. Knowledge of Public Service legislation and policies. Knowledge of
PSET. Knowledge and understanding of the CET Act. Understanding of the
Higher Education Sector. Understanding of corporate governance.
Understanding Cost centre budgetary, expenditure and cash flow management. Employment Equity Act, Public Services Regulations and Public
Services Act, Labour Relations Act and any other related legislation. Sound
Computer Skills in MS Office (intermediate levels). Self- motivated. Good organizing, planning, problem solving skills. Planning and organizing. Financial
management. Report writing. Communication and interpersonal skills. Problem solving. Computer literacy. Analytical. Client oriented.
DUTIES : Render administrative/executive support services in the office of the Principal. Oversee the development, implementation and monitoring of policies.
Establish office procedures and operating systems. Render administrative/executive support services in the office of the Principal including
effective and efficient management of the college and management of workflow in the office of the Principal. Conduct research and provide expert
administrative advice to the Principal and other officials in the college. Draft letters, memorandums and submissions. Ensure that approved minutes are
signed off and safely kept. Prepare all presentations, speeches, addresses, report of the college and council committee meetings. Oversee and maintain
logistics within the office of the Principal including arrangement of meeting and training interventions. Oversee and monitor the budget in the office of the
Principal. Assist in ensuring effective and efficient administration and management of operations in the Principal’s office, Manage the risk register of
the Principal’s office and champion risk management function. Maintain office budget and database of its expenditure. Attend to transactional processing
sequence against allocated budget of expenditure incurred, claims and
deductions collating and forwarding reconciled amount for further processing.
Ensure payment are authorized are underpinned by sound documentary support. Provide secretariat support to Senior Management and other external
stakeholders. Maintain the calendar plan for scheduling and fixing meetings and communicate with all members of the above structures. Provide technical
support during meetings, proceedings and activities of the above structures.
Distribution of relevant documents for meetings of above structures. Keeping a register of resolutions and supporting all relevant Council
Members/Managers/Officials through continuous correspondence to remind them of what needs to be done. Provide strategic management, monitoring,
and evaluation services. Oversee and coordinate strategic, annual, and operational planning within the Office of the Principal, including the
consolidation of college plans, reports, and performance information to support effective governance and institutional performance. Coordinate, monitor, and
manage the Audit Action Implementation Plan to ensure timely resolution of audit findings, compliance with internal controls, and effective risk
management.
ENQUIRIES : Ms P Xamesi / Ms N Mjonono / Ms U Ncethelo / Ms S Jali at 087 238 2223
APPLICATIONS : Please hand-deliver or courier your applications to the reception area quoting the relevant reference number addressed to the Acting Principal, Lovedale
TVET College, Corporate Office, 1 Amatola Row, Qonce, 5600. Email Address:
vacancies@lovedale.org.za
NOTE : All applications must be accompanied by a signed and fully completed NEW Z83 form obtainable from any public service Department or DPSA website, a
comprehensive CV including at least three contactable references. Foreign qualifications must be accompanied by a SAQA evaluation report. Successful
candidates will be subjected to a vetting and financial disclosure process
(criminal record, citizenship, qualification verification and employment verification). Lovedale TVET College is an equal opportunities employer and
reserves the right not to fill the posts. People living with disability are encouraged to apply. If you have not been contacted within six months after
closing date, please consider your application as unsuccessful. NB Please
ensure that the Z83 form is completed in full. Incomplete Z83 will be disqualified. The college reserves the right to withdraw the posts at any time.
Communication will only be entered into with the shortlisted and successful candidates. All shortlisted candidates may be subjected to personnel suitability
checks (criminal records, citizenship, and qualification verification). The suitable candidates will be required to annually disclose their financial interests
and declare any conflict or perceived conflict of interest. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments.
One will be a practical exercise to determine a candidate’s suitability based on the post’s technical generic requirements, and the other must be an integrity
(ethical conduct) assessment.
CLOSING DATE : 28 September 2026