ASSISTANT DIRECTOR: PAYROLL is a South African government vacancy at Government Pensions Administration Agency (GPAA). This job is part of Circular 21 of 2026 from the DPSA. centre: Pretoria | closing date: 03 July 2026. Use this page to review the requirements, duties, application instructions and official source links before applying.
Job details
Applications
Where to send your application.
To apply visit: https://erecruitment.gpaa.gov.za/
Salary
R487 197 per annum (Level 09)
Centre
Pretoria
Requirements
- A relevant three (3) year National Diploma/Degree in Finance 3-5 years relevant experience including 2 years Supervisory experience.
- 5 years relevant experience in Payroll/Salary Administration.
- Knowledge of Public Finance and Management Act.
- Knowledge of Governance Employee Pension Act, Rules, and Legislations.
- Knowledge of Financial Accounting.
- Knowledge of General ledger Bookkeeping.
- Knowledge of Computer Literacy.
- Analytical thinking.
- Customer relations.
- Problem solving.
- Communication skills.
- Ability to work under pressure.
- Ability to work accurately and independently.
- Honestly/Integrity.
- Hard working.
- Attention to detail.
Duties
- The incumbent will be responsible for a wide variety of tasks: Manage the process of PAYE (Pay as you earn).
- Authorize Accumulations on manual payments on the relevant tax year IRP5.
- Authorize the transaction to balance the IRP5 by ensuring that SITE PAYE and total PAYE and total PAYE balance.
- Verify the start and end date on the IRP5 exception report.
- Review of the Recalculation of the IRP5 on the finalization of termination of service.
- Authorize the Refund or recovery of PAYE.
- Ensure that all SARS requirements are adhered to.
- Approve MEMO for manual SARS payments.
- Ensure correct Payments Reference Numbers (PRN) are used on payment.
- Reconcile and submit monthly EMP201.
- Correct all errors on IRP5 reconciliation report.
- Create CSV file on PERSAL and import into Easy life.
- Reconcile bi-annual and yearly (EMP501) submission and submit via Easy file.
- Manage the processing of Employer contributions Third Party, debtors and Departmental deductions.
- Ensure correct payment of medical aid and authorize on safety web.
- Authorize payment of garnishee and maintenance orders.
- Authorize balances on garnishee, administration and maintenance orders.
- Ensure correct employer and member contribution on GEPF and authorize payment on safety web.
- Ensure new membership on trade unions and medical aid are implemented before PERSAL closing date.
- Authorize transactions on the system.
- Authorize the Termination of deductions on the system.
- Review Calculations and deductions of overpayments, debt, interest and post batch.
- Ensure that acknowledgment of debt is within departmental policy and legislation.
- Review debt and post batch on financial system.
- Review the progress on Follow-ups and recovery of debt.
- Review the Calculation and post interest batch.
- Check and post invoices, receipts, adjustment and credit/debits notes on the system.
- Review the Prepared documents for summons to legal section.
- Recommend write off of irrecoverable and uneconomical debt.
- Monitor the Tracking and tracing of debtors.
- Monitor progress on status of debt.
- Post batch to create statement, receipts and invoices on the system.
- Review age analysis report for year-end financial reporting on in-service, out of service and third party.
- Authorize, third party payments, manual payments, manual SMS and MMS arrears.
- Verify supporting documentation.
- Authorize payment amount per allowance.
- Authorize transaction on PERSAL in line with SOPs.
- Legislation, policies, official rates and salary notches.
- Authorize payments and approve MEMO for payments on the financial system.
- Authorize arrears according to allowances deductions and contributions.
- Manager General query resolution on Payroll.
- Provide response to audit queries and requests.
- Ensure that payroll controls are adhered to.
- Provide accurate monthly reporting on payroll expenditure.
- Provide monthly reporting on variances accounted for.
- Compile and provide estimates for monthly projected expenditure.
- Report quarterly on payroll matters to STATS SA.
- Ensure Report yearly on payroll matters on human resource information annual report.
- Print reports for National Treasury claim and prepare summarized payroll expenditure.
- Provide PERSAL reports to budget section.
- Provide PERSAL payment report to GEPF for the board of trustees.
- Monitor the termination of service on Payroll transactions.
- Review the calculations of leave credits, gratuities and authorize accumulation.
- Review calculation of leave without pay leave taken in excess and authorize accumulations.
- Review pro-rata service bonus and salaries and authorize accumulations.
- Review the recalls salaries via the Reserve bank and ensure reversal of salaries.
- Review Calculations of final payments according to exit type and approve payment on the system and sign off on termination File.
- Review the Calculations of total debt is recorded on financial system.
- Manage and develop staff.
- Manage the Performance of the unit which involves coaching, monitoring, and take corrective action where required, develop performance standards and evaluate team and individuals.
- Monitor staff regarding human resources such as leave, recruitment and grievances.
- Compile the work plans for the section including the consolidation of operational plans into directorate’s overall work plan.
Enquiries
Mapule Mahlangu Tel No: (012) 399 2639 or Shandukani Tshiuda Tel No: (012) 319 1102 Enquiries.erecruitment@gpaa.gov.za
Department Notes
All shortlisted candidates, including the SMS, shall undertake two preentry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. It should be noted that the GPAA does not support the use of Artificial Intelligence (AI) in any of its recruitment and selection processes and will disqualify an application if it picks up the use of AI when completing assessments without acknowledging the source of information. Successful completion of the Nyukela Public Service SMS Pre-entry Programme as endorsed by the National School of Government, available as an online course on https://www.thensg.gov.za/training-course/sms-pre-entry-programme/, prior to finalisation of appointment, is a requirement for all SMS positions. For SMS positions, certain candidates may be required to undergo additional Psychometric Assessments. Applicants must note that pre-employment checks and references will be conducted once they are short-listed and the appointment is also subject to a positive outcome on these checks, which include, but not limited to: security clearance, security vetting, qualification/study verification, citizenship verification, financial/asset record check, previous employment verification and criminal record. Applicants will be required to meet vetting requirements as prescribed by Minimum Information Security Standards in line with the new DPSA Directive effective 01 April 2024. By submitting your application, it also means you consent to the GPAA processing your information for Human Resources Management purposes. It is the applicant’s responsibility to have all their foreign qualifications (this includes O and A level certificates) evaluated by the South African Qualifications Authority (SAQA), at your own expense. Upon appointment, successful candidates will be required to sign a Performance Agreement within 3 months from date of appointment and for candidates whose appointment exceeds 12 calendar months will be appointed on probation for the period of twelve (12) calendar months excluding leave taken as prescribed by Public Service Regulation 68. The status of your application will be visible on the e-Recruitment system. However, if you have not received feedback from the GPAA within 6 months of the closing date, please regard your application as unsuccessful. The candidate must take note: It is the GPAA’s intention to promote equity (race, gender and disability) through the filling of this post(s) with a candidate whose transfer/promotion / appointment will promote representativeness in line with the numerical targets as contained in GPAA’s Employment Equity Plan. Note: The GPAA reserves the right not to fill the below-mentioned posts, withdraw or to put on-hold a position and/or to re-advertise a post. The GPAA is compliant with the requirements of POPIA.
Original Text
Financial Accounting
Permanent
The purpose of the job is: The main purpose of this position is to manage and implement comprehensive payroll service to all GPAA employees and
Stakeholders.
SALARY : R487 197 per annum (Level 09)
CENTRE : Pretoria
REQUIREMENTS : A relevant three (3) year National Diploma/Degree in Finance 3-5 years relevant experience including 2 years Supervisory experience. 5 years relevant
experience in Payroll/Salary Administration. Knowledge of Public Finance and
Management Act. Knowledge of Governance Employee Pension Act, Rules, and Legislations. Knowledge of Financial Accounting. Knowledge of General
ledger Bookkeeping. Knowledge of Computer Literacy. Analytical thinking.
Customer relations. Problem solving. Communication skills. Ability to work under pressure. Ability to work accurately and independently.
Honestly/Integrity. Hard working. Attention to detail.
DUTIES : The incumbent will be responsible for a wide variety of tasks: Manage the process of PAYE (Pay as you earn). Authorize Accumulations on manual
payments on the relevant tax year IRP5. Authorize the transaction to balance the IRP5 by ensuring that SITE PAYE and total PAYE and total PAYE balance.
Verify the start and end date on the IRP5 exception report. Review of the
Recalculation of the IRP5 on the finalization of termination of service. Authorize the Refund or recovery of PAYE. Ensure that all SARS requirements are
adhered to. Approve MEMO for manual SARS payments. Ensure correct
Payments Reference Numbers (PRN) are used on payment. Reconcile and submit monthly EMP201. Correct all errors on IRP5 reconciliation report.
Create CSV file on PERSAL and import into Easy life. Reconcile bi-annual and yearly (EMP501) submission and submit via Easy file. Manage the processing
of Employer contributions Third Party, debtors and Departmental deductions.
Ensure correct payment of medical aid and authorize on safety web. Authorize payment of garnishee and maintenance orders. Authorize balances on
garnishee, administration and maintenance orders. Ensure correct employer and member contribution on GEPF and authorize payment on safety web.
Ensure new membership on trade unions and medical aid are implemented before PERSAL closing date. Authorize transactions on the system. Authorize
the Termination of deductions on the system. Review Calculations and deductions of overpayments, debt, interest and post batch. Ensure that
acknowledgment of debt is within departmental policy and legislation. Review debt and post batch on financial system. Review the progress on Follow-ups
and recovery of debt. Review the Calculation and post interest batch. Check and post invoices, receipts, adjustment and credit/debits notes on the system.
Review the Prepared documents for summons to legal section. Recommend write off of irrecoverable and uneconomical debt. Monitor the Tracking and
tracing of debtors. Monitor progress on status of debt. Post batch to create statement, receipts and invoices on the system. Review age analysis report for
year-end financial reporting on in-service, out of service and third party.
Authorize, third party payments, manual payments, manual SMS and MMS arrears. Verify supporting documentation. Authorize payment amount per
allowance. Authorize transaction on PERSAL in line with SOPs. Legislation, policies, official rates and salary notches. Authorize payments and approve
MEMO for payments on the financial system. Authorize arrears according to allowances deductions and contributions. Manager General query resolution
on Payroll. Provide response to audit queries and requests. Ensure that payroll controls are adhered to. Provide accurate monthly reporting on payroll
expenditure. Provide monthly reporting on variances accounted for. Compile and provide estimates for monthly projected expenditure. Report quarterly on
payroll matters to STATS SA. Ensure Report yearly on payroll matters on human resource information annual report. Print reports for National Treasury
claim and prepare summarized payroll expenditure. Provide PERSAL reports to budget section. Provide PERSAL payment report to GEPF for the board of
trustees. Monitor the termination of service on Payroll transactions. Review the calculations of leave credits, gratuities and authorize accumulation. Review
calculation of leave without pay leave taken in excess and authorize accumulations. Review pro-rata service bonus and salaries and authorize
accumulations. Review the recalls salaries via the Reserve bank and ensure
reversal of salaries. Review Calculations of final payments according to exit type and approve payment on the system and sign off on termination File.
Review the Calculations of total debt is recorded on financial system. Manage and develop staff. Manage the Performance of the unit which involves
coaching, monitoring, and take corrective action where required, develop performance standards and evaluate team and individuals. Monitor staff
regarding human resources such as leave, recruitment and grievances.
Compile the work plans for the section including the consolidation of operational plans into directorate’s overall work plan.
ENQUIRIES : Mapule Mahlangu Tel No: (012) 399 2639 or Shandukani Tshiuda Tel No: (012) 319 1102
Enquiries.erecruitment@gpaa.gov.za
Official source
This vacancy was imported from DPSA Circular 21 of 2026 for reference.
Disclaimer: This vacancy was imported from the official DPSA circular PDF. Please confirm the reference number, closing date, and application instructions in the original circular before applying. View the official DPSA vacancy circulars.