DEPUTY DIRECTOR: KNOWLEDGE MANAGEMENT AND LIBRARY SERVICES is a South African government vacancy at The Presidency. This job is part of Circular 17 of 2026 from the DPSA. centre: Pretoria | closing date: 05 June 2026. Use this page to review the requirements, duties, application instructions and official source links before applying.
Job details
Applications
Where to send your application.
The Presidency, Private Bag X1000, Pretoria, 0001 or Hand deliver at Government Avenue, Union Buildings, Pretoria or by email: applications@presidency.gov.za
Salary
R932 292 per annum (Level 11)
Centre
Pretoria
Requirements
- A Senior Certificate plus an appropriate Diploma/Advance Certificate OR equivalent qualification on NQF level 6.
- A minimum of 3-4 years’ middle management experience.
- Competencies: Communication, both oral and writing.
- Client orientation and customer focus.
- Honesty and integrity.
- Service delivery innovation.
- Planning and execution.
- Knowledge Management: Problem solving and analysis.
- Program and Project Management.
- People Management and Empowerment Change Management.
- Public Service Regulatory Framework.
- Policy formulation process within Government.
- Monitoring and evaluation methods, tools and techniques.
- Facility Management.
- Public Finance Management Act.
- Treasury Regulations.
- Contract Management and specification.
Duties
- Provide strategic leadership, management and oversight for Knowledge Management, Library Services, Records Management, Registry Services, Switchboard and Telephone Services within The Presidency.
- Develop, implement and monitor Knowledge Management strategies, frameworks, policies and systems aligned to the DPSA Knowledge Management Framework, National Archives and Records Service of South Africa (NARSSA) requirements and broader government digital transformation objectives.
- Drive the establishment of an integrated institutional Knowledge Management environment to support organisational learning, knowledge sharing, decisionmaking, business continuity and preservation of institutional memory within The Presidency.
- Oversee the acquisition, management, preservation and accessibility of information resources, library collections, digital repositories and knowledge products to support senior management, operational and strategic requirements.
- Manage and modernise Library and Information Services, including electronic information resources, cataloguing systems, research support services and digital knowledge platforms.
- Ensure effective Records Management governance and compliance with the NARSSA, related regulations, records classification systems, file plans and approved records management practices.
- Oversee the implementation, monitoring and compliance of the IDMS and other approved electronic records management systems.
- Coordinate the transfer, preservation and disposal of records in collaboration with the National Archives and ensure safe custody of institutional records and correspondence.
- Lead the reconfiguration, standardisation and centralisation of Registry Services and Mini-Registries to enhance operational efficiency, governance and service delivery.
- Develop and implement Records Management policies, Standard Operating Procedures (SOPs), guidelines and awareness programmes to strengthen records governance and compliance across the Department.
- Oversee and manage the Telephone and Switchboard Services to ensure operational effectiveness, service continuity and alignment with ICT infrastructure and communication standards.
- Manage special projects and strategic initiatives relating to Auxiliary Services, office support systems, digitisation, information governance and operational improvement initiatives.
- Manage human, financial and physical resources within the Directorate in accordance with relevant legislation, policies, prescripts and governance frameworks.
- Establish and maintain effective stakeholder relationships with internal business units, DPSA, NARSSA, SITA and other relevant government institutions relating to Knowledge and Information Management matters.
- Prepare strategic, operational and compliance reports for management structures and governance committees.
Enquiries
Mr. K Futhane Tel No: (012) 300 5995
Department Notes
Applications must quote the relevant reference number and include only TWO (2) documents (Z83 & CV). A fully completed and signed new Z83 Form, obtainable from any Public Service Department or on the Department of Public Service and Administration (DPSA) website link: https://www.dpsa.gov.za/newsroom/psvc/ and a detailed updated Curriculum Vitae. Only shortlisted candidates will be required to submit certified copies of Identity Document, Grade 12 Certificate and the highest required qualifications as well as a driver’ s licence where necessary, to Human Resources on or before the day of the interview. Failure to do so will result in your application being disqualified. Foreign qualifications must be accompanied by an evaluation report issued by the South African Qualifications Authority (SAQA). It is the applicant’s responsibility to have all foreign qualifications evaluated by SAQA and to provide proof of such evaluation report (only when shortlisted). Please ensure that you submit your application before the closing date as no late applications will be considered. Do not submit duplicate applications. If applying for multiple posts, submit separate applications for each post. Due to the large number of applications we envisage to receive, correspondence will be limited to successful candidates only, applications will however be acknowledged by auto response. Should you not be contacted within 3 months of the closing date of the advertisement, please consider your application to be unsuccessful. Should, during any stage of the recruitment process, a moratorium be placed on the filling of posts or the Department be affected by any process such as, but not limited to, restructuring or reorganisation of posts, the Department reserves the right to cancel the recruitment process and readvertise the post at any time in the future. Important: The Department reserves the right not to fill a position. Shortlisted candidates will be required to be available for interviews at a date and time as determined by the Department. All shortlisted candidates will be subjected to Personnel Suitability Checks, which may include social media profiles of the shortlisted candidates and pre-employment screening to determine the suitability of a person for employment. Applicants must declare any pending criminal, disciplinary or any other allegations or investigations against them. Should this be uncovered during / after the interview took place, the application will not be considered and in the unlikely event that the person has been appointed such appointment will be terminated. The successful candidate will be required to enter into the SMS employment contract and a performance agreement. The requirements for appointment at Senior Management Service (SMS) level will be the completion of the Senior Management Pre-entry programme as endorsed by the National School of Government (NSG). Shortlisted candidates should therefore provide proof (prior to the interviews) that they have registered for the SMS Pre-Entry programme, which can be accessed using the following link: https://www.thensg.gov.za/training-course/sms-pre-entry-programme/ and a generic managerial competency assessment (in compliance with the DPSA Directive on the implementation of competency based assessments).The competency assessment will be testing generic managerial competencies using the mandated DPSA SMS competency assessment tools. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. Failure to submit the requested two (2) documents on application, will result in your not being considered. In addition, the successful candidates will be required to disclose their financial interests.
Notes
NB: Email applications must on the subject line state only the Reference number: KMLS/PRES/2026 (with no spaces)
Z83 form: Government job applications usually require the Z83 application form. Download the Z83 application form before applying.
Original Text
Auxiliary Services
SALARY : R932 292 per annum (Level 11)
CENTRE : Pretoria
REQUIREMENTS : A Senior Certificate plus an appropriate Diploma/Advance Certificate OR equivalent qualification on NQF level 6. A minimum of 3-4 years’ middle
management experience. Competencies: Communication, both oral and writing. Client orientation and customer focus. Honesty and integrity. Service
delivery innovation. Planning and execution. Knowledge Management:
Problem solving and analysis. Program and Project Management. People
Management and Empowerment Change Management. Public Service
Regulatory Framework. Policy formulation process within Government.
Monitoring and evaluation methods, tools and techniques. Facility
Management. Public Finance Management Act. Treasury Regulations.
Contract Management and specification.
DUTIES : Provide strategic leadership, management and oversight for Knowledge Management, Library Services, Records Management, Registry Services,
Switchboard and Telephone Services within The Presidency. Develop, implement and monitor Knowledge Management strategies, frameworks,
policies and systems aligned to the DPSA Knowledge Management
Framework, National Archives and Records Service of South Africa (NARSSA)
requirements and broader government digital transformation objectives. Drive
the establishment of an integrated institutional Knowledge Management environment to support organisational learning, knowledge sharing, decisionmaking, business continuity and preservation of institutional memory within
The Presidency. Oversee the acquisition, management, preservation and accessibility of information resources, library collections, digital repositories
and knowledge products to support senior management, operational and strategic requirements. Manage and modernise Library and Information
Services, including electronic information resources, cataloguing systems, research support services and digital knowledge platforms. Ensure effective
Records Management governance and compliance with the NARSSA, related regulations, records classification systems, file plans and approved records
management practices. Oversee the implementation, monitoring and compliance of the IDMS and other approved electronic records management
systems. Coordinate the transfer, preservation and disposal of records in collaboration with the National Archives and ensure safe custody of institutional
records and correspondence. Lead the reconfiguration, standardisation and centralisation of Registry Services and Mini-Registries to enhance operational
efficiency, governance and service delivery. Develop and implement Records
Management policies, Standard Operating Procedures (SOPs), guidelines and awareness programmes to strengthen records governance and compliance
across the Department. Oversee and manage the Telephone and Switchboard
Services to ensure operational effectiveness, service continuity and alignment with ICT infrastructure and communication standards. Manage special projects
and strategic initiatives relating to Auxiliary Services, office support systems, digitisation, information governance and operational improvement initiatives.
Manage human, financial and physical resources within the Directorate in accordance with relevant legislation, policies, prescripts and governance
frameworks. Establish and maintain effective stakeholder relationships with internal business units, DPSA, NARSSA, SITA and other relevant government
institutions relating to Knowledge and Information Management matters.
Prepare strategic, operational and compliance reports for management structures and governance committees.
ENQUIRIES : Mr. K Futhane Tel No: (012) 300 5995
NOTE : NB: Email applications must on the subject line state only the Reference number: KMLS/PRES/2026 (with no spaces)
Official source
This vacancy was imported from DPSA Circular 17 of 2026 for reference.
Disclaimer: This vacancy was imported from the official DPSA circular PDF. Please confirm the reference number, closing date, and application instructions in the original circular before applying. View the official DPSA vacancy circulars.