DEPUTY DIRECTOR: RECORDS MANAGEMENT is a South African government vacancy at National Prosecuting Authority. This job is part of Circular 17 of 2026 from the DPSA. centre: Pretoria: Head Office | closing date: 08 June 2026. Use this page to review the requirements, duties, application instructions and official source links before applying.
Job details
Salary
R932 292 per annum (Level 11), (total cost package)
Centre
Pretoria: Head Office
Requirements
- An appropriate B Degree (NQF 7) or Three (3) year Diploma (NQF 6) in Archives/Records Management/ Library and information Science or equivalent qualification.
- A minimum of three (3) years’ experience in an Assistant Director level.
- Five (5) years’ experience in the field of Electronics Records Management.
- Strong knowledge of the National Archives Act and Records Management standards.
- Knowledge and understanding of legislative framework.
- Demonstrable competency in acting Independently, Professionally, Accountable and with Credibility.
- Excellent interpersonal communication skills (verbal and written).
- Excellent report-written skills and the ability to write highlevel reports to management.
- Good knowledge of government legislature framework prescripts, policies and practices Advance computer literacy skills in Microsoft office application, such as MS Word, Excel and PowerPoint.
- Ability to work independently and well under pressure.
- Willing to travel.
- Ability to work well in a team.
- Problem solving skills.
- Good interpersonal and customer relations skills.
Duties
- Advise, develop and implement the Departmental Records policy and procedures.
- Ensure that records are well managed and controlled in line with the requirements of the National Archives and Records Management policies.
- Report all additions and amendments on the File Plan to the National Archives.
- Liaise with the National Archives to get the File Plan approved.
- Provide administrative support on the handling of NPA records.
- Standardize records management sources throughout the organization.
- Manage records and storage components to determine retention periods of records.
- Develop, implement and maintain the overall records management service.
- Manage the provision of information sessions throughout the NPA on the correct use of registries in terms of the National Archives Act.
- Conduct physical periodical inspections and spot checks to ensure compliance.
- Manage the special auditing, quality assurance processes and requests.
- Manage human and other resources with the sub-directorate.
- Monitor staff performance, training and development.
- Identify and advise on effective Electronic Document and Records Management Systems (EDRMS) in support of the information management strategy.
- Compile monthly reports on regional performance.
Enquiries
Nozuko Mdingi Tel No: (012) 845 6868
Applications
Where to send your application.
e mail: Recruit2026169@npa.gov.za
Department Notes
Applicants must apply by submitting applications on the most recent Z83 form obtainable from any Public Service Department or on the DPSA web site link: https://www.dpsa.gov.za/newsroom/psvc/ and a comprehensive CV only (with detailed experience information). Failure to do so will result in your application being disqualified. Only shortlisted candidates will be required to submit certified copies of qualifications and other relevant documents on or before the day of the interview following communication from Human Resources. Foreign qualifications must be accompanied by an evaluation report issued by SAQA (only when shortlisted). It is the applicant’s responsibility to have all foreign qualifications evaluated by SAQA and to provide proof of such evaluation (only when shortlisted). All applications must reach the NPA on/or before the closing date. No late applications will be accepted/processed. Documents should not be password protected, and ZIP files will be blocked. The NPA cannot be held responsible for server delays. All applications must reach the NPA on/or before the closing date. No late applications will be accepted/processed. The applicant’s attention is drawn to the fact that the NPA uses an Electronic Response Handling System in terms of e-mailed applications. Please do not contact the NPA directly after you have e-mailed your applications to enquire if your application(s) have been received. If you have not received an acknowledgement of receipt within one week after the closing date, then you can contact the NPA. The NPA reserves the right not to fill any particular position. If you do not hear from us within (6) six months from the closing date of the advert, please accept that your application was unsuccessful. Successful candidates will be subjected to a security clearance of at least confidential. Appointment to this position will be provisional, pending the issue of security clearance. Fingerprints will be taken on the day of the interview. The social media accounts of shortlisted applicants may be accessed as part of the verification process. A valid driver’s license will be a requirement where applicable. All shortlisted candidates, including SMS, shall undertake two preentry assessments which are, a practical exercise and an integrity (ethical conduct) assessment. SMS posts will be subjected to a technical exercise that intends to test relevant technical elements of the job, the logistics of which will be communicated by the NPA. Following the interview and technical exercise, the selection panel will recommend candidates to attend a generic managerial competency-based assessment (in compliance with the DPSA Directive on the implementation of competency-based assessments). The competency assessment will test generic managerial competencies using the mandated DPSA SMS competency assessment tools. A Pre-Entry certificate obtained from the National School of Government (NSG) is required for all SMS applicants for Public Service Act positions in the NPA (SMS pre-entry certificate to be submitted prior to appointment). NPA Act appointments are exempted from the pre-entry certificate requirement. This is a Public Service specific training programme. The name of the course is Certificate for entry into the SMS. The full details can be sourced from the link https://www.thensg.gov.za/training-course/sms-pre-entry-programme/.. Applicants are advised that from 1 January 2021 a new application form for employment (Z83) is in use. The new application for employment form can be downloaded at www.dpsa.gov.za-vacancies. From 1 January 2021 should an application be received using the incorrect (old) application for employment (Z83), it will not be considered. NB! Applicants who are successful must please note that the NPA is not in a position to pay resettlement costs. ERRATUM: Deputy Director: Performance Information Management (Bloemfontein) with Recruit 2026/91 advertised in Public Service Vacancy Circular 11 dated 27 March 2026 is hereby withdrawn.
Original Text
Strategy, Operations and Compliance: ISM
SALARY : R932 292 per annum (Level 11), (total cost package)
CENTRE : Pretoria: Head Office
REQUIREMENTS : An appropriate B Degree (NQF 7) or Three (3) year Diploma (NQF 6) in Archives/Records Management/ Library and information Science or equivalent
qualification. A minimum of three (3) years’ experience in an Assistant Director level. Five (5) years’ experience in the field of Electronics Records
Management. Strong knowledge of the National Archives Act and Records
Management standards. Knowledge and understanding of legislative framework. Demonstrable competency in acting Independently, Professionally,
Accountable and with Credibility. Excellent interpersonal communication skills
(verbal and written). Excellent report-written skills and the ability to write highlevel reports to management. Good knowledge of government legislature framework prescripts, policies and practices Advance computer literacy skills
in Microsoft office application, such as MS Word, Excel and PowerPoint. Ability to work independently and well under pressure. Willing to travel. Ability to work
well in a team. Problem solving skills. Good interpersonal and customer relations skills.
DUTIES : Advise, develop and implement the Departmental Records policy and procedures. Ensure that records are well managed and controlled in line with
the requirements of the National Archives and Records Management policies.
Report all additions and amendments on the File Plan to the National Archives.
Liaise with the National Archives to get the File Plan approved. Provide administrative support on the handling of NPA records. Standardize records
management sources throughout the organization. Manage records and storage components to determine retention periods of records. Develop,
implement and maintain the overall records management service. Manage the provision of information sessions throughout the NPA on the correct use of
registries in terms of the National Archives Act. Conduct physical periodical inspections and spot checks to ensure compliance. Manage the special
auditing, quality assurance processes and requests. Manage human and other resources with the sub-directorate. Monitor staff performance, training and
development. Identify and advise on effective Electronic Document and
Records Management Systems (EDRMS) in support of the information management strategy. Compile monthly reports on regional performance.
ENQUIRIES : Nozuko Mdingi Tel No: (012) 845 6868
APPLICATIONS : e mail: Recruit2026169@npa.gov.za
Official source
This vacancy was imported from DPSA Circular 17 of 2026 for reference.
Disclaimer: This vacancy was imported from the official DPSA circular PDF. Please confirm the reference number, closing date, and application instructions in the original circular before applying. View the official DPSA vacancy circulars.