JUDGE’S SECRETARY is a South African government vacancy at Office of the Chief Justice (OCJ). This job is part of Circular 17 of 2026 from the DPSA. centre: Gauteng Division of The High Court: Pretoria | closing date: 05 June 2026. Use this page to review the requirements, duties, application instructions and official source links before applying.
Job details
Salary
R338 106 – R398 277 per annum (Level 07), plus 37% in lieu of benefits. The successful candidate will be required to sign a performance agreement.
Centre
Gauteng Division of The High Court: Pretoria
Requirements
- Applicants should be in possession of a Grade twelve (12) certificate.
- A minimum of one (01) year secretarial experience.
- A minimum of 20 modules completed towards an LLB, BA/BCOM Law.
- LLB Degree/ Bachelor of Laws and a valid driver’s license will serve as an added advantage.
- Candidate/s to pass a typing test.
- All shortlisted candidates shall undertake a pre-entry practical exercise as part of the assessment method to determine the candidate's suitability based on the post's technical and generic requirements.
- Knowledge and skills: Excellent communication skills (verbal & written);
- Computer literacy;
- Numerical skills;
- Attention to detail;
- Planning, organizing and control;
- Problem solving and decision-making skills;
- Customer service oriented;
- Interpersonal skills;
- Conflict management and strong work ethics;
- Professionalism;
- Ability to work under pressure and meeting deadlines;
- Results driven;
- Honesty and trustworthy.
- Observance of confidentiality.
Duties
- To ensure attendance and screening of all incoming and outgoing calls.
- To ensure that appointments and meetings of the Judge are diarized.
- To ensure that the judgments are typed, and correspondence is appropriately captured and saved in the correct locations and safeguarded.
- To ensure that signed Judgments and orders are properly handed down in person in court and/or virtually.
- To ensure that draft judgements are expeditiously handled and typed.
- To ensure all visitors in the Judge’s Chambers are received, screened and their queries are attended to.
- To ensure that all incoming and outgoing documents are recorded and filed.
- To ensure that stationery for the Judge is ordered and collected.
- To ensure that the court files are ready, the Judge has access to all his allocated files and documents in the file on time as per duty roster.
- To ensure that all files received from various sections(s) are verified by the Registrar of that section.
- To ensure that the Judges Chamber register of reviews is up to date and signed on receipt and return of review files to the review Clerk.
- To ensure that the register/template for the reserved judgements is updated timeously and that the Statistics Officer as well as the office of the Judge President is notified when judgement remains outstanding and/or has been handed down.
- To ensure that transcribed judgements from transcribers reach the Judges for approval and signature.
- To prepare court rolls for Opposed Motion and Urgent Court and distribute to stakeholders.
- To ensure that the Heads of Argument from various stakeholders are received, filed and verified.
- Informing parties involved via e-mail and or the time telephonically of time and date when reserve judgements will be handed down, further notifying them on how the judgement will be handed down.
- To ensure that the bench book of the Judge is prepared, and files are in court before the court starts or before the Judge enters the court.
- To ensure that all stakeholders involved are present in court before commencement of proceedings.
- To ensure that all cases are called and recorded as per court roll.
- Calling the case number and the parties’ names on record before Judge can allow parties to start with their matters.
- To ensure that the correct Oath ID or declaration is administered in court, when required.
- To ensure that the exhibits are handled, controlled and noted professionally and captured accordingly.
- To ensure that the correct order is endorsed on the file and or on Case lines after it was granted by Judge in court.
- To ensure that all the travel and accommodation arrangements are in order on time, attend to sign the documents being signed prior approval.
- To ensure that the Judge’s logbook is submitted on or before 5th of every month to the Transport Officer.
- To ensure that the car is booked for either maintenance and service, receive the pre-authorization for the Judge’s vehicle.
- To ensure the submissions of Cell phone and 3G data claims for process purposes.
- To ensure that court roll(s) are submitted to the Statistical Officer on or before every Friday.
- To ensure that all updates on the loose leafs in the Judge’s library are attended to.
Enquiries
Technical Related Enquiries: Ms M Campbell Tel No (012) 492 6799 HR Related Enquiries: Ms T Mbalekwa Tel No: (010) 494 8515
Applications
Where to send your application.
Applications can be sent via email to 2026/35/OCJ@judiciary.org.za
Department Notes
All applications must be submitted on a New Z83 form, which can be downloaded on internet at www.judiciary.org.za / www.dpsa.gov.za/dpsa2g/vacancies.asp or obtainable from any Public Service Department and should be accompanied by a recent comprehensive CV only; contactable referees (telephone numbers and email addresses must be indicated). Please send your documents in a PDF and put them in one folder. Only shortlisted candidates will be required to submit certified copies of qualifications and other related documents on or before the day of the interview following communication from Human Resources. All shortlisted candidates, including SMS, shall undertake two pre-entry assessments. One must be a practical exercise, and the other must be an Integrity (Ethical Conduct) Assessment. Selection panels shall score both technical exercises as an additional criterion in the interview process. All shortlisted candidates for SMS posts will be subjected to a technical competency exercise that intends to test relevant technical elements of the job, the logistics of which will be communicated by the Department. Following the interview and technical exercise, the selection panel will recommend candidates to attend generic managerial competencies using the mandated DPSA SMS competency assessment tools. Applicants could be required to provide consent for access to their social media accounts. Prior to appointment for SMS, a candidate would be required to complete the Nyukela Programme: Pre-entry Certificate to Senior Management Services as endorsed by DPSA which is an online course, endorsed by the National School of Government (NSG). The course is available at the NSG under the name Certificate for entry into the SMS and the full details can be sourced by the following link: https://www.thensg.gov.za/training-course/sms-pre-entry-programme/. Each application form must be fully completed, duly signed and initialed on both pages by the applicant. The application must indicate the correct job title, the office where the position is advertised and the reference number as stated in the advert. Failure by the applicant to complete, sign and initial the application form will lead to disqualification of the application during the selection process. Applications on the old Z83 will unfortunately not be considered. Should you be in possession of a foreign qualification, it must be accompanied by an evaluation considered. Suitable candidates will be subjected to a personnel suitability check (criminal record, financial checks, qualification verification, citizenship checks, reference checks and employment verification). Correspondence will be limited to short-listed candidates only. If you have not been contacted within three (3) months after the closing date of this advertisement, please accept that your application was unsuccessful. The Department reserves the right not to make any appointment(s) to the advertised post(s). Applicants who do not comply with the above-mentioned requirements, as well as applications received late, will not be considered. Failure to submit all the requested documents will result in the application not being considered during the selection process. All successful candidates will be expected to enter into an employment contract and a performance agreement within 3 months of appointment, as well as be required to undergo a security clearance three (3) months after appointment. The Office the Chief Justice complies with the provisions of the Protection of Personal Information Act (POPIA); Act No. 4 of 2013. We will use your personal information provided to us for the purpose of recruitment only and more specifically for the purpose of the position/vacancy you have applied for. In the event that your application was unsuccessful, the Office of the Chief Justice will retain your personal information for internal audit purposes as required by policies. All the information requested now or during the process is required for recruitment purposes. Failure to provide requested information will render your application null and void. The Office of the Chief Justice will safeguard the security and confidentiality of all information you shared during the recruitment process.
Notes
The Organisation will give preference to candidates in line with Employment Equity goals.
Z83 form: Government job applications usually require the Z83 application form. Download the Z83 application form before applying.
Original Text
(12 Months Contract)
SALARY : R338 106 – R398 277 per annum (Level 07), plus 37% in lieu of benefits. The successful candidate will be required to sign a performance agreement.
CENTRE : Gauteng Division of The High Court: Pretoria
REQUIREMENTS : Applicants should be in possession of a Grade twelve (12) certificate. A minimum of one (01) year secretarial experience. A minimum of 20 modules
completed towards an LLB, BA/BCOM Law. LLB Degree/ Bachelor of Laws and a valid driver’s license will serve as an added advantage. Candidate/s to
pass a typing test. All shortlisted candidates shall undertake a pre-entry practical exercise as part of the assessment method to determine the
candidate's suitability based on the post's technical and generic requirements.
Knowledge and skills: Excellent communication skills (verbal & written);
Computer literacy; Numerical skills; Attention to detail; Planning, organizing and control; Problem solving and decision-making skills; Customer service
oriented; Interpersonal skills; Conflict management and strong work ethics;
Professionalism; Ability to work under pressure and meeting deadlines; Results driven; Honesty and trustworthy. Observance of confidentiality.
DUTIES : To ensure attendance and screening of all incoming and outgoing calls. To ensure that appointments and meetings of the Judge are diarized. To ensure
that the judgments are typed, and correspondence is appropriately captured and saved in the correct locations and safeguarded. To ensure that signed
Judgments and orders are properly handed down in person in court and/or virtually. To ensure that draft judgements are expeditiously handled and typed.
To ensure all visitors in the Judge’s Chambers are received, screened and their queries are attended to. To ensure that all incoming and outgoing documents
are recorded and filed. To ensure that stationery for the Judge is ordered and collected. To ensure that the court files are ready, the Judge has access to all
his allocated files and documents in the file on time as per duty roster. To ensure that all files received from various sections(s) are verified by the
Registrar of that section. To ensure that the Judges Chamber register of reviews is up to date and signed on receipt and return of review files to the
review Clerk. To ensure that the register/template for the reserved judgements is updated timeously and that the Statistics Officer as well as the office of the
Judge President is notified when judgement remains outstanding and/or has been handed down. To ensure that transcribed judgements from transcribers
reach the Judges for approval and signature. To prepare court rolls for
Opposed Motion and Urgent Court and distribute to stakeholders. To ensure that the Heads of Argument from various stakeholders are received, filed and
verified. Informing parties involved via e-mail and or the time telephonically of time and date when reserve judgements will be handed down, further notifying
them on how the judgement will be handed down. To ensure that the bench book of the Judge is prepared, and files are in court before the court starts or
before the Judge enters the court. To ensure that all stakeholders involved are present in court before commencement of proceedings. To ensure that all
cases are called and recorded as per court roll. Calling the case number and the parties’ names on record before Judge can allow parties to start with their
matters. To ensure that the correct Oath ID or declaration is administered in court, when required. To ensure that the exhibits are handled, controlled and
noted professionally and captured accordingly. To ensure that the correct order is endorsed on the file and or on Case lines after it was granted by Judge in
court. To ensure that all the travel and accommodation arrangements are in order on time, attend to sign the documents being signed prior approval. To
ensure that the Judge’s logbook is submitted on or before 5th of every month to the Transport Officer. To ensure that the car is booked for either maintenance
and service, receive the pre-authorization for the Judge’s vehicle. To ensure the submissions of Cell phone and 3G data claims for process purposes. To
ensure that court roll(s) are submitted to the Statistical Officer on or before every Friday. To ensure that all updates on the loose leafs in the Judge’s library
are attended to.
ENQUIRIES : Technical Related Enquiries: Ms M Campbell Tel No (012) 492 6799 HR Related Enquiries: Ms T Mbalekwa Tel No: (010) 494 8515
APPLICATIONS : Applications can be sent via email to 2026/35/OCJ@judiciary.org.za
NOTE : The Organisation will give preference to candidates in line with Employment Equity goals.
Official source
This vacancy was imported from DPSA Circular 17 of 2026 for reference.
Disclaimer: This vacancy was imported from the official DPSA circular PDF. Please confirm the reference number, closing date, and application instructions in the original circular before applying. View the official DPSA vacancy circulars.