OFFICE ADMINISTRATOR GRADE II is a South African government vacancy at Department of Transport (DOT). This job is part of Circular 14 of 2026 from the DPSA. centre: Pretoria | closing date: 29 May 2026. Use this page to review the requirements, duties, application instructions and official source links before applying.
Job details
Applications
Where to send your application.
Department of Transport, Private Bag X193, Pretoria, 0001 or hand deliver at the 159 Forum Building, Cnr Struben and Bosman Street, Pretoria for attention Recruitment Unit. Room 4034 or email to: Recruitment@dot.gov.za or at erecruitment system: erecruit.transport.gov.za. Note: email applications must be sent as one attachment to avoid non-delivery of the email and only quotes the name of the post you are applying for on the Subject Line as directed on the post note.
Branch
Various
Salary
R338 106 per annum (Level 07), all-inclusive
Centre
Pretoria
Requirements
- A recognised NQF level 6 qualification by SAQA in Office Management and Technology/ Secretariat/ Management Assistant/ Public Management/ Administration/ Business Management with 2 years’ experience in rendering support service to senior management.
- Knowledge and Skills: Computer Literature Certificate.
- Administration Skills Certificate.
- Record Keeping.
- Communication Skills.
- Excellent written and verbal abilities.
- Ability communicates with all cultures at all levels.
- Have a positive open, friendly disposition in all communications.
- Confidence, confidentiality and reliability is essential.
- Computer Literacy.
- Experience of Corel and Microsoft, in order to communicate computer-wise in any given situation.
- Ability to use the internet.
- E-mail (electronic diaries, scheduling of meetings).
- Administrative Abilities.
- Successful handling of documents and correspondents.
- Successful coordination of the office.
- Client satisfaction, both internal and external.
Duties
- Provide a support services to the Chief Director;
- Answer and record telephone/facsimile/email activity on behalf of the Chief Director as well as screen calls;
- Record and deal with queries from public and personnel in the department; create a database of clients with respect to contact information, line of business and other information.
- Attend to documentation (filing, tracking, update and disposal thereof);
- Receive documentation, acknowledge receipt, apply file number/ allocation, record data into computer system, file appropriately;
- Perform document tracking for all documentation;
- Keep record of incoming and outgoing documents.
- Perform general office administration;
- Sent and receive faxes, email receive and dispatch items and do photocopying; obtain relevant quotes and order supplies;
- Type letters, agendas, minutes and other correspondences as necessary.
- Assist in organising meeting, workshops, seminars and conferences.
- Prepare for meetings (arrange venues, refreshments, equipment’s copy relevant literature;
- Buy refreshments supplies for the office.
- Chief User Clerk;
- Complete and sign VAS 2 forms;
- Order stationery, equipment and furniture for the office;
- Monitor office orders.
Enquiries
Ms Neo Mogotlana Tel No: (012) 309 3912
Department Notes
Correspondence will only be entered into with short-listed candidates.
Original Text
SALARY : R338 106 per annum (Level 07), all-inclusive
CENTRE : Pretoria
REQUIREMENTS : A recognised NQF level 6 qualification by SAQA in Office Management and Technology/ Secretariat/ Management Assistant/ Public Management/
Administration/ Business Management with 2 years’ experience in rendering support service to senior management. Knowledge and Skills: Computer
Literature Certificate. Administration Skills Certificate. Record Keeping.
Communication Skills. Excellent written and verbal abilities. Ability communicates with all cultures at all levels. Have a positive open, friendly
disposition in all communications. Confidence, confidentiality and reliability is essential. Computer Literacy. Experience of Corel and Microsoft, in order to
communicate computer-wise in any given situation. Ability to use the internet.
E-mail (electronic diaries, scheduling of meetings). Administrative Abilities.
Successful handling of documents and correspondents. Successful coordination of the office. Client satisfaction, both internal and external.
DUTIES : Provide a support services to the Chief Director; Answer and record telephone/facsimile/email activity on behalf of the Chief Director as well as
screen calls; Record and deal with queries from public and personnel in the department; create a database of clients with respect to contact information,
line of business and other information. Attend to documentation (filing, tracking, update and disposal thereof); Receive documentation, acknowledge receipt,
apply file number/ allocation, record data into computer system, file appropriately; Perform document tracking for all documentation; Keep record
of incoming and outgoing documents. Perform general office administration;
Sent and receive faxes, email receive and dispatch items and do photocopying; obtain relevant quotes and order supplies; Type letters, agendas, minutes and
other correspondences as necessary. Assist in organising meeting, workshops, seminars and conferences. Prepare for meetings (arrange venues,
refreshments, equipment’s copy relevant literature; Buy refreshments supplies for the office. Chief User Clerk; Complete and sign VAS 2 forms; Order
stationery, equipment and furniture for the office; Monitor office orders.
ENQUIRIES : Ms Neo Mogotlana Tel No: (012) 309 3912
Official source
This vacancy was imported from DPSA Circular 14 of 2026 for reference.
Disclaimer: This vacancy was imported from the official DPSA circular PDF. Please confirm the reference number, closing date, and application instructions in the original circular before applying. View the official DPSA vacancy circulars.