RECORDS CLERK: FACILITIES & ADMINISTRATION SERVICES – Pretoria

POST 28/22 : RECORDS CLERK: FACILITIES & ADMINISTRATION SERVICES (X3 POSTS)
SALARY : R237 453 per annum
CENTRE : Pretoria Ref No: CMS22/2026 Nelspruit Ref No: CMS23/2026
Makhado Ref No: CMS24/2026
REQUIREMENTS : Grade 12 Certificate. Post-matric qualification and experience in records clerk will be an added advantage. Knowledge of document management, Registry
processes, Filing administration and Computer packages. Ability to work individually and in a team. Good interpersonal relations skills. Ability to work
with difficult persons sense of responsibility and loyalty and Ability to work under pressure.
DUTIES : Provide effective administration of incoming files and opening of files. Close employee file when an employee is transferred, deceased or resigns. Update
control sheet and put documents numerically. Efficient and timeous administration of the incoming and outgoing mail. Stamp all mails and face
value forms before distribution. Weigh the mail to determine the pricing using the post office guideline prices. Record courier items in the register and send
to reception for collection. Administer outgoing files. Register outgoing files in the recording book and ensure that they are signed by clients. Administration
of disposal and transfer of files. Receive ephemeral documents from branches.
Compile list of archival value files to be transferred to National Archive.
ENQUIRIES : Ms K Kubai Tel No: (012) 399 9727
APPLICATIONS : : All applications to be submitted online on the following link: https://erecruitment.environment.gov.za/
NOTE : Interested applicants must submit their applications via the above link. Applicant must ensure that they complete all sections on the online Z83 and
attached a detailed CV with at least three (3) contactable references. Failure to complete or disclose all required information will automatically disqualify the
applicant. No late applications will be accepted. Shortlisted candidates will be required to submit certified copies of qualifications, identity document and
driver’s license on or before the day of the interview. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African
Qualification Authority (SAQA). The National Department of Forestry, Fisheries and the Environment is an equal opportunity, affirmative action employer.
Preference may be given to appointable applicants from the underrepresented designated groups in terms of the Department’s equity plan. Persons with
disabilities are encouraged to apply. Correspondence will be limited to successful candidates only. Short-listed candidates will be subjected to
screening and security vetting to determine their suitability for employment, including but not limited to: Criminal records; Citizenship status; Credit
worthiness; Previous employment (reference checks); and Qualification verification. Short-listed candidates will be expected to avail themselves at the
Department’s convenience. Entry level requirements for SMS posts: In terms of the Directive on Compulsory Capacity Development, Mandatory Training
Days & Minimum Entry Requirements for SMS that was introduced on 1 April
2015, a requirement for all applicants for SMS posts from 1 April 2020 is a successful completion of the Senior Management Pre-Entry Programme as
endorsed by the National School of Government (NSG) prior to appointment.
The course is available at the NSG under the name Certificate for entry into
SMS and the full details can be obtained by following the below link:
https://www.thensg.gov.za/training-course/sms-pre-entryprogramme.
Furthermore, Shortlisted candidates must provide proof of successful completion of the course. All shortlisted candidates, including the SMS, shall
undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic
requirements and the other must be an integrity (ethical conduct) assessment.
All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview. Following the technical exercise and interview, a
maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional
intelligence, and integrity. Persons appointed will be subjected to a security clearance, the signing of performance agreement and employment contract.
The Department reserves the right not to make an appointment. If you have not been contacted within three 3 months after the closing date of the
advertisement, please accept that your application was unsuccessful. By submitting the employment application form, you agree and consent in terms
of Section 11(1) of the Protection of Personal Information Act (POPIA), 2013
(Act 4 of 2013), for your personal information which you provide to the DFFE to being processed by the department and its employees, agents, Cabinet
committees, and subcontractors for recruitment purposes, in accordance with the POPIA of 2013.
CLOSING DATE : 24 August 2026