SECRETATIAT PRACTIONER is a South African government vacancy at Department of Agriculture (DoA). This job is part of Circular 21 of 2026 from the DPSA. centre: Gauteng (Pretoria) | closing date: 03 July 2026. Use this page to review the requirements, duties, application instructions and official source links before applying.
Job details
Branch
Office of the Director-General
Salary
R413 001 per annum (Level 08)
Centre
Gauteng (Pretoria)
Requirements
- Applicants must be in possession of a Grade 12 certificate and a National Diploma in Office Management and Technology / Business Administration / Public Administration / Administration/ related qualification.
- A minimum of 2 years relevant experience in corporate secretariat environment.
- Job related knowledge: Protection of Personal Information Act (POPIA).
- Promotion of Access to Information Act (PAIA).
- Public Service Regulations.
- Department’s policies and relevant procedures.
- Treasury Regulations.
- Basic Accounting System (BAS) system.
- Minimum Information Security Standards (MISS).
- Secretariat and governance process.
- Job related skills: Computer literacy.
- Minute-taking and report-writing skills.
- Interpersonal skills.
- Organising and planning skills.
- Communication skills (verbal and written).
- Analytical Skills.
- Problem-solving skills.
- Financial Management Skills.
- Time Management and ability to meet deadlines.
- Attention to details and accuracy.
- Ability to work under pressure as well as the willingness to work irregular hours.
- Ability to work in a teamwork and confidentiality.
- Travelling extensively.
- Coordination skills.
- A valid driver’s license.
Duties
- Render logistical arrangements for top and executive management meetings.
- Completion of supply chain prescribed forms before the procurement of goods and services.
- Follow-up on quotations requests of catering and venues for top management an executive meeting.
- Coordinate receipt of order number form supply chain management.
- Evaluate services and goods procured.
- Coordinate audiovisual and Information Communication Technology (ICT) requirements for meetings.
- Set up boardrooms for executive management meetings.
- Ensure safekeeping of the recording equipment (laptop, microphone and data projector).
- Liaise with Directorate: Facilities Management to ensure maintenance and cleaning of boardrooms (Agriculture Place DG’s boardroom and Imbizo) for executive and top management meetings, i.e., maintenance of air conditioning, power supply, etc.
- Render administrative and secretariat support service to different committees and fora.
- Coordinate and schedule top and executive management meetings and workshops.
- Compile and distribute meeting packs (Agenda, Minutes, discussion documents, etc) to members for relevant platforms within agreed timelines.
- Liaise with internal and external stakeholders regarding meeting arrangements and submissions.
- Confirm attendance and maintain attendance registers for top management and executive meetings.
- Attend meetings and record accurate decisions-actions list and minutes emanating from the relevant committees.
- Compile, edit and submit first draft minutes for review by the Assistant Director/ Deputy Director/ Director before circulating to members.
- Follow up on implementation of decisions and actions from the relevant committees weekly.
- Compile status reports upon receipt of feedback on implementation of decisions/ actions.
- Consolidate status reports from the relevant committees monthly/ quarterly.
- Submit minutes to the relevant committees for adoption.
- Submit the adopted minutes for approval by the relevant Chairpersons.
- Render Governance and Compliance Support.
- Ensure compliance with the TORs for top management and executive meetings and other relevant governance frameworks.
- Provide procedural advice to chairpersons and committee members.
- Maintain confidentiality of sensitive information and documents.
- Ensure proper recordkeeping of approved minutes and maintain electronic and manual filing of documents for top and executive management meetings.
- Draft correspondence, memoranda and reports where required.
- Provide support in responding to Request for Information (RFIs) within the required deadlines.
Enquiries
Ms Amanda Mda Tel No: (012) 319 7020
Applications
Where to send your application.
Applications can be submitted by hand delivery during office hours to 20 Steve Biko Street, Agriculture Place, Arcadia, Pretoria, 0002 or by email Sprecruit42@nda.gov.za
Department Notes
To apply, submit a completed Z83 form and detailed Curriculum Vitae (PDF document to a maximum of 10 megabytes) via e-mail or hand delivery. The Department will not be held responsible for server delays. Late applications due to technical issues will not be considered. Shortlisted candidates must provide certified copies of required documents (Identity Document, qualifications, etc) where necessary and service certificates to support senior management experience to Human Resources before the interviews, including South African Qualifications Authority (SAQA) evaluation reports for foreign qualifications. Failure to comply will result in disqualification. To be appointed at Senior Management Service (SMS) level, you must complete the SMS Preentry programme offered by the National School of Government (NSG). Find course details here: https://www.thensg.gov.za/training-course/sms-pre-entryprogramme/ appointment is subject to successful competition of the Nyukela Programme: Pre-entry Certificate to SMS and submission of proof. All shortlisted candidates, including SMS shall undertake two pre-entry assessments. One must be a practical exercise, and the other must be an Integrity (Ethical Conduct) Assessment. Selection panels shall score both technical exercises as an additional criterion in the interview process. NB: Please note that false or fraudulent qualifications submitted by applicants will be reported to the South African Police Services (SAPS), and a criminal case shall be opened. Applications: Please submit your application before the closing date as late applications will not be considered. Do not submit duplicate applications. If applying for multiple posts, submit separate applications for each post. Due to high volumes, the Department will not acknowledge receipt of applications. Communication will be limited to shortlisted candidates only. If you have not heard from us within 3 months, please consider your application to be unsuccessful. Should, during any stage of the recruitment process, a moratorium be placed on the filling of posts or the Department is affected by any process such as, but not limited to, restructuring or reorganisation of posts, the Department reserves the right to cancel the recruitment process and readvertise the post at any time in the future. Important: DOA is an equal opportunity employer committed to promoting representivity and affirmative action. We encourage applications from all qualified candidates. The Department reserves the right not to fill vacancies. By applying you consent to the collection and processing of your personal information for recruitment purposes. Shortlisted candidates will be required to be available for assessments and interviews at a date and time as determined by the Department. Shortlisted candidates will undergo personnel suitability checks, security vetting and reference checks (including social media profiles). Applications must declare any pending criminal, disciplinary or any other allegations or investigations. Successful candidates must pass security clearance, sign an employment contract, sign an annual performance agreement and disclose financial interests. All applicants are required to declare any conflict or perceived conflict of interest, to disclose memberships of Boards and directorships that they may be associated with. Failure to disclose relevant information may result in disqualification or termination. ERRATUM: Please note that the advertisement of Scientific Production post under Ref No. 3/3/1/40/2026 published in the Public Service Vacancy Circular 20 dated 12 June 2026 was published with incorrect job title, the correct job title is Scientist Production. The department wishes to apologise for any inconveniences this might have caused.
Notes
EE Target: African Male and Persons with disability.
Z83 form: Government job applications usually require the Z83 application form. Download the Z83 application form before applying.
Original Text
SALARY : R413 001 per annum (Level 08)
CENTRE : Gauteng (Pretoria)
REQUIREMENTS : Applicants must be in possession of a Grade 12 certificate and a National Diploma in Office Management and Technology / Business Administration /
Public Administration / Administration/ related qualification. A minimum of 2
years relevant experience in corporate secretariat environment. Job related knowledge: Protection of Personal Information Act (POPIA). Promotion of
Access to Information Act (PAIA). Public Service Regulations. Department’s policies and relevant procedures. Treasury Regulations. Basic Accounting
System (BAS) system. Minimum Information Security Standards (MISS).
Secretariat and governance process. Job related skills: Computer literacy.
Minute-taking and report-writing skills. Interpersonal skills. Organising and planning skills. Communication skills (verbal and written). Analytical Skills.
Problem-solving skills. Financial Management Skills. Time Management and ability to meet deadlines. Attention to details and accuracy. Ability to work under
pressure as well as the willingness to work irregular hours. Ability to work in a teamwork and confidentiality. Travelling extensively. Coordination skills. A valid
driver’s license.
DUTIES : Render logistical arrangements for top and executive management meetings. Completion of supply chain prescribed forms before the procurement of goods
and services. Follow-up on quotations requests of catering and venues for top management an executive meeting. Coordinate receipt of order number form
supply chain management. Evaluate services and goods procured. Coordinate audiovisual and Information Communication Technology (ICT) requirements
for meetings. Set up boardrooms for executive management meetings. Ensure safekeeping of the recording equipment (laptop, microphone and data
projector). Liaise with Directorate: Facilities Management to ensure maintenance and cleaning of boardrooms (Agriculture Place DG’s boardroom
and Imbizo) for executive and top management meetings, i.e., maintenance of air conditioning, power supply, etc. Render administrative and secretariat
support service to different committees and fora. Coordinate and schedule top and executive management meetings and workshops. Compile and distribute
meeting packs (Agenda, Minutes, discussion documents, etc) to members for relevant platforms within agreed timelines. Liaise with internal and external
stakeholders regarding meeting arrangements and submissions. Confirm attendance and maintain attendance registers for top management and
executive meetings. Attend meetings and record accurate decisions-actions list and minutes emanating from the relevant committees. Compile, edit and
submit first draft minutes for review by the Assistant Director/ Deputy Director/
Director before circulating to members. Follow up on implementation of decisions and actions from the relevant committees weekly. Compile status
reports upon receipt of feedback on implementation of decisions/ actions.
Consolidate status reports from the relevant committees monthly/ quarterly.
Submit minutes to the relevant committees for adoption. Submit the adopted minutes for approval by the relevant Chairpersons. Render Governance and
Compliance Support. Ensure compliance with the TORs for top management and executive meetings and other relevant governance frameworks. Provide
procedural advice to chairpersons and committee members. Maintain confidentiality of sensitive information and documents. Ensure proper recordkeeping of approved minutes and maintain electronic and manual filing of
documents for top and executive management meetings. Draft correspondence, memoranda and reports where required. Provide support in
responding to Request for Information (RFIs) within the required deadlines.
ENQUIRIES : Ms Amanda Mda Tel No: (012) 319 7020
APPLICATIONS : Applications can be submitted by hand delivery during office hours to 20 Steve Biko Street, Agriculture Place, Arcadia, Pretoria, 0002 or by email
Sprecruit42@nda.gov.za
NOTE : EE Target: African Male and Persons with disability.
Official source
This vacancy was imported from DPSA Circular 21 of 2026 for reference.
Disclaimer: This vacancy was imported from the official DPSA circular PDF. Please confirm the reference number, closing date, and application instructions in the original circular before applying. View the official DPSA vacancy circulars.