SENIOR ADMINISTRATIVE OFFICER: PUBLIC EXAMINATION ADMINISTRATIONREF NO: DBE/36/2026 is a South African government vacancy at Department of Basic Education (DBE). This job is part of Circular 18 of 2026 from the DPSA. centre: Pretoria. | closing date: 12 June 2026. Use this page to review the requirements, duties, application instructions and official source links before applying.
Job details
Applications
Where to send your application.
Submitted via post to: Private Bag X895, Pretoria, 0001 or hand-deliver to: The Department of Basic Education, 222 Struben Street, Pretoria or you can email your application at HigherApplications@dbe.gov.za/ LowerApplications@dbe.gov.za. Please visit the Department of Education’s website at www.education.gov.za or the Department of Public Service and Administration vacancy circulars at www.dpsa.gov.za
Branch
Curriculum Policy Support and Monitoring.
Chief Directorate
National Assessment and Public Examinations
Salary
R413 001 per annum. (Level 8)
Centre
Pretoria.
Requirements
- The applicant must be in possession of a three (3) year relevant post matric qualification (NQF level 6) or equivalent qualification as recognised by SAQA;
- Two (2) years’ experience in administrative of examination process;
- Good understanding of the operation of the Public Sector;
- Good interpersonal relations;
- Good communication skills (written and verbal);
- Good telephone etiquette;
- Computer literacy (MS Word, MS Excel, MS PowerPoint and MS Outlook);
- Ability to think clearly and concisely, be friendly, confident, Ability to work independently;
- Ability to work under pressure;
- Ability to multi-task and cope with a high workload;
- General office management;
- Willingness to learn quickly;
- Accuracy and be adaptable;
- Planning and organisational skills.
Duties
- The successful candidate will be responsible for providing administrative support to the unit responsible for Policy and Irregularities;
- Assisting with the administration of all examination processes relating to policy and irregularities;
- Assisting with the coordination of the nine Provincial Education Departments (PEDs) through organising meetings for the National Examinations and Assessment Committee (NEAC), Heads of Examinations (HOEs), National Examinations Irregularities Committee (NEIC), Policy Task Team (PTT) and any other coordinating committees and task teams that may be established;
- Supporting the unit in collating reports on irregularities from the nine PEDs;
- Updating and maintaining a national database and register on irregularities;
- Supporting the unit in preparing presentations on irregularities for the National Examinations Irregularities Committee, writing submissions and memos;
- Assisting with the report writing of irregularities prepared for the Minister of Basic Education and Umalusi for approval of the examinations results;
- Drafting letters to Umalusi for assessment concessions and administrating the concession;
- Supporting the unit in drafting the budget and keeping record of expenditure;
- Processing remuneration claims as required;
- Providing general office support, including filing, tracking and processing of documents and correspondence, compiling and reporting financial updates, managing leaves, assuming secretarial functions when required.
Enquiries
Ms N Kumalo Tel No: (012) 357 3398/ Ms N Monyela (012) 357 3294/ Mr M Segowa (012) 357 4291.
Department Notes
Applications must be submitted on the most recently approved Z83 Application for Employment Form, obtainable from the DBE Website or any Public Service Department/Webpage. Use of the old Z83 Form will result in disqualification. The Z83 must be completed in full and page 2 duly signed. A clear indication of the post and reference number that is being applied for must be indicated on your Z.83. Applicants are not required to submit copies of qualifications and other relevant documents on application but must submit the Z83 with a detailed Curriculum Vitae. (ONLY). Certified copies of qualifications and other relevant documents will be requested from shortlisted candidates on or before the day of the interview. Successful candidates will be subjected to Personnel Suitability Checks (criminal record, citizenship & financial/asset record checks, qualification and employment verification including social media profiles). Appointment is subject to positive results of the security clearance process. The successful candidate will be required to sign an annual performance agreement and, where applicable, annually disclose his/her financial interests. All applicants are required to declare any conflict or perceived conflict of interest, to disclose memberships of Boards and directorships that they may be associated with. Applicants who do not comply with the abovementioned requirements will not be considered. Applications received after the closing date or faxed applications will not be considered.
Notes
All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. The successful candidate must sign an annual performance agreement, annually disclose their financial interests and be subjected to a security clearance.
Z83 form: Government job applications usually require the Z83 application form. Download the Z83 application form before applying.
Original Text
Branch: Curriculum Policy Support and Monitoring.
Chief Directorate: National Assessment and Public Examinations
SALARY : R413 001 per annum. (Level 8)
CENTRE : Pretoria.
REQUIREMENTS : The applicant must be in possession of a three (3) year relevant post matric qualification (NQF level 6) or equivalent qualification as recognised by SAQA;
Two (2) years’ experience in administrative of examination process; Good understanding of the operation of the Public Sector; Good interpersonal
relations; Good communication skills (written and verbal); Good telephone etiquette; Computer literacy (MS Word, MS Excel, MS PowerPoint and MS
Outlook); Ability to think clearly and concisely, be friendly, confident, Ability to work independently; Ability to work under pressure; Ability to multi-task and
cope with a high workload; General office management; Willingness to learn quickly; Accuracy and be adaptable; Planning and organisational skills.
DUTIES : The successful candidate will be responsible for providing administrative support to the unit responsible for Policy and Irregularities; Assisting with the
administration of all examination processes relating to policy and irregularities;
Assisting with the coordination of the nine Provincial Education Departments
(PEDs) through organising meetings for the National Examinations and
Assessment Committee (NEAC), Heads of Examinations (HOEs), National
Examinations Irregularities Committee (NEIC), Policy Task Team (PTT) and any other coordinating committees and task teams that may be established;
Supporting the unit in collating reports on irregularities from the nine PEDs;
Updating and maintaining a national database and register on irregularities;
Supporting the unit in preparing presentations on irregularities for the National
Examinations Irregularities Committee, writing submissions and memos;
Assisting with the report writing of irregularities prepared for the Minister of
Basic Education and Umalusi for approval of the examinations results; Drafting letters to Umalusi for assessment concessions and administrating the
concession; Supporting the unit in drafting the budget and keeping record of expenditure; Processing remuneration claims as required; Providing general
office support, including filing, tracking and processing of documents and correspondence, compiling and reporting financial updates, managing leaves,
assuming secretarial functions when required.
ENQUIRIES : Ms N Kumalo Tel No: (012) 357 3398/ Ms N Monyela (012) 357 3294/ Mr M Segowa (012) 357 4291.
NOTE : All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s
suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. The successful candidate
must sign an annual performance agreement, annually disclose their financial interests and be subjected to a security clearance.
Official source
This vacancy was imported from DPSA Circular 18 of 2026 for reference.
Disclaimer: This vacancy was imported from the official DPSA circular PDF. Please confirm the reference number, closing date, and application instructions in the original circular before applying. View the official DPSA vacancy circulars.