DEPUTY DIRECTOR: ADMINISTRATION is a South African government vacancy at The Presidency. This job is part of Circular 17 of 2026 from the DPSA. centre: Pretoria | closing date: 05 June 2026. Use this page to review the requirements, duties, application instructions and official source links before applying.
Job details
Applications
Where to send your application.
The Presidency, Private Bag X1000, Pretoria, 0001 or Hand deliver at Government Avenue, Union Buildings, Pretoria or by email: applications@presidency.gov.za
Salary
R932 292 per annum (Level 11)
Centre
Pretoria
Requirements
- A Senior Certificate plus an appropriate Bachelor’s Degree or qualification on NQF level 6.
- A minimum of 3-4 years’ middle management experience.
- Competencies: Be professional, highly motivated, initiative and critical thinker who will be able to gather and analyse information skilfully.
- Hands-on executive secretarial experience in offering services to the President.
- Have excellent interpersonal skills.
- Have excellent organizational and planning skills and ability to work on multiple projects simultaneously.
- Have sense of urgency and ability to identify, analyse and resolve problems in a timely manner.
- Be able to work independently and as part of a team and also work well under pressure.
- Excellent telephone etiquette.
- Have project management skills.
- Have effective oral and written communication skills.
- Good office management skills.
- Be able to handle confidential matters and has integrity and is trustworthy.
- Knowledge management: Good understanding of protocol and security measures.
- Good computer knowledge.
- Good knowledge of travel and subsistence procedures.
- Good understanding of Public Service Regulatory Framework.
Duties
- Provide administrative support to the Office of the Chief Operations Officer.
- Provide secretariat support to MANCO and all Chief Operations Officer's meetings.
- Develop, maintain and enforce an integrated governance calendar covering MANCO, bilateral engagements, subcommittees and COO-led coordination forums.
- Provide full secretariat and coordination support across all governance structures (including agenda setting, documentation, minutes and resolution tracking).
- Coordinate and support COO bilateral engagements with key stakeholders (including SITA, DPWI, NT and others).
- Support COOled cross-functional coordination forums and operational committees (including strategic initiatives and inter-branch working groups where required).
- Track implementation of decisions arising from MANCO, bilaterals and coordination forums, and follow up on action items.
- Identify and escalate unresolved coordination issues and implementation bottlenecks to the COO.
- Receive, assess and process submissions and correspondence to the Accounting Officer in line with defined standards.
- Verify completeness, quality and compliance of submissions prior to escalation.
- Maintain and update submissions and correspondence tracking database.
- Monitor turnaround times and ensure adherence to service standards.
- Follow up on instructions, decisions and actions arising from submissions.
- Provide administrative and coordination support for submission workflows.
- Compile and submit quarterly reports on submissions and correspondence processed and turnaround performance.
- Efficient financial management and budget control.
- Provide administrative support to the Chief Operations Officer in her/his role as Deputy Secretary of Cabinet.
- Administration of the Promotion of Access to Information Act, (Act No 2 of 2000) and Promotion of Administrative Justice Act (Act no.
- 3 of 2000).
- Administer the Integrated Document Management System (IDMS) to track incoming and outgoing documents in the Office of the Chief Operations Officer.
- Administer the delegations register for Chief Operations Officer.
Enquiries
Mr. K Futhane Tel No: (012) 300 5995
Department Notes
Applications must quote the relevant reference number and include only TWO (2) documents (Z83 & CV). A fully completed and signed new Z83 Form, obtainable from any Public Service Department or on the Department of Public Service and Administration (DPSA) website link: https://www.dpsa.gov.za/newsroom/psvc/ and a detailed updated Curriculum Vitae. Only shortlisted candidates will be required to submit certified copies of Identity Document, Grade 12 Certificate and the highest required qualifications as well as a driver’ s licence where necessary, to Human Resources on or before the day of the interview. Failure to do so will result in your application being disqualified. Foreign qualifications must be accompanied by an evaluation report issued by the South African Qualifications Authority (SAQA). It is the applicant’s responsibility to have all foreign qualifications evaluated by SAQA and to provide proof of such evaluation report (only when shortlisted). Please ensure that you submit your application before the closing date as no late applications will be considered. Do not submit duplicate applications. If applying for multiple posts, submit separate applications for each post. Due to the large number of applications we envisage to receive, correspondence will be limited to successful candidates only, applications will however be acknowledged by auto response. Should you not be contacted within 3 months of the closing date of the advertisement, please consider your application to be unsuccessful. Should, during any stage of the recruitment process, a moratorium be placed on the filling of posts or the Department be affected by any process such as, but not limited to, restructuring or reorganisation of posts, the Department reserves the right to cancel the recruitment process and readvertise the post at any time in the future. Important: The Department reserves the right not to fill a position. Shortlisted candidates will be required to be available for interviews at a date and time as determined by the Department. All shortlisted candidates will be subjected to Personnel Suitability Checks, which may include social media profiles of the shortlisted candidates and pre-employment screening to determine the suitability of a person for employment. Applicants must declare any pending criminal, disciplinary or any other allegations or investigations against them. Should this be uncovered during / after the interview took place, the application will not be considered and in the unlikely event that the person has been appointed such appointment will be terminated. The successful candidate will be required to enter into the SMS employment contract and a performance agreement. The requirements for appointment at Senior Management Service (SMS) level will be the completion of the Senior Management Pre-entry programme as endorsed by the National School of Government (NSG). Shortlisted candidates should therefore provide proof (prior to the interviews) that they have registered for the SMS Pre-Entry programme, which can be accessed using the following link: https://www.thensg.gov.za/training-course/sms-pre-entry-programme/ and a generic managerial competency assessment (in compliance with the DPSA Directive on the implementation of competency based assessments).The competency assessment will be testing generic managerial competencies using the mandated DPSA SMS competency assessment tools. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. Failure to submit the requested two (2) documents on application, will result in your not being considered. In addition, the successful candidates will be required to disclose their financial interests.
Notes
NB: Email applications must on the subject line state only the Reference number: ADMIN/PRES/2026 (with no spaces)
Z83 form: Government job applications usually require the Z83 application form. Download the Z83 application form before applying.
Original Text
SALARY : R932 292 per annum (Level 11)
CENTRE : Pretoria
REQUIREMENTS : A Senior Certificate plus an appropriate Bachelor’s Degree or qualification on NQF level 6. A minimum of 3-4 years’ middle management experience.
Competencies: Be professional, highly motivated, initiative and critical thinker who will be able to gather and analyse information skilfully. Hands-on executive
secretarial experience in offering services to the President. Have excellent interpersonal skills. Have excellent organizational and planning skills and
ability to work on multiple projects simultaneously. Have sense of urgency and ability to identify, analyse and resolve problems in a timely manner. Be able to
work independently and as part of a team and also work well under pressure.
Excellent telephone etiquette. Have project management skills. Have effective oral and written communication skills. Good office management skills. Be able
to handle confidential matters and has integrity and is trustworthy. Knowledge management: Good understanding of protocol and security measures. Good
computer knowledge. Good knowledge of travel and subsistence procedures.
Good understanding of Public Service Regulatory Framework.
DUTIES : Provide administrative support to the Office of the Chief Operations Officer. Provide secretariat support to MANCO and all Chief Operations Officer's
meetings. Develop, maintain and enforce an integrated governance calendar covering MANCO, bilateral engagements, subcommittees and COO-led
coordination forums. Provide full secretariat and coordination support across all governance structures (including agenda setting, documentation, minutes
and resolution tracking). Coordinate and support COO bilateral engagements with key stakeholders (including SITA, DPWI, NT and others). Support COOled cross-functional coordination forums and operational committees (including
strategic initiatives and inter-branch working groups where required). Track implementation of decisions arising from MANCO, bilaterals and coordination
forums, and follow up on action items. Identify and escalate unresolved coordination issues and implementation bottlenecks to the COO. Receive,
assess and process submissions and correspondence to the Accounting
Officer in line with defined standards. Verify completeness, quality and compliance of submissions prior to escalation. Maintain and update
submissions and correspondence tracking database. Monitor turnaround times and ensure adherence to service standards. Follow up on instructions,
decisions and actions arising from submissions. Provide administrative and coordination support for submission workflows. Compile and submit quarterly
reports on submissions and correspondence processed and turnaround performance. Efficient financial management and budget control. Provide
administrative support to the Chief Operations Officer in her/his role as Deputy
Secretary of Cabinet. Administration of the Promotion of Access to Information
Act, (Act No 2 of 2000) and Promotion of Administrative Justice Act (Act no. 3 of 2000). Administer the Integrated Document Management System (IDMS) to
track incoming and outgoing documents in the Office of the Chief Operations
Officer. Administer the delegations register for Chief Operations Officer.
ENQUIRIES : Mr. K Futhane Tel No: (012) 300 5995
NOTE : NB: Email applications must on the subject line state only the Reference number: ADMIN/PRES/2026 (with no spaces)
Official source
This vacancy was imported from DPSA Circular 17 of 2026 for reference.
Disclaimer: This vacancy was imported from the official DPSA circular PDF. Please confirm the reference number, closing date, and application instructions in the original circular before applying. View the official DPSA vacancy circulars.