SENIOR SECRETARY is a South African government vacancy at Department of Basic Education (DBE). This job is part of Circular 18 of 2026 from the DPSA. 8 posts available | centre: Pretoria | closing date: 12 June 2026. Use this page to review the requirements, duties, application instructions and official source links before applying.
Job details
Applications
Where to send your application.
Submitted via post to: Private Bag X895, Pretoria, 0001 or hand-deliver to: The Department of Basic Education, 222 Struben Street, Pretoria or you can email your application at HigherApplications@dbe.gov.za/ LowerApplications@dbe.gov.za. Please visit the Department of Education’s website at www.education.gov.za or the Department of Public Service and Administration vacancy circulars at www.dpsa.gov.za
Chief Directorate
Strategic Planning, Research Evaluation and Monitoring
Directorate
Social Cohesion and Equity in Education; Curriculum Implementation and Quality Improvement (GET); Inclusive Education; Education Management and Governance Development; Reading; Rural Education; Human Resources Management and Administration.
Salary
R280 278.per annum.( Level 6)
Centre
Pretoria
Requirements
- The applicant must be in possession of a Senior Certificate or equivalent qualification;
- The ideal candidate must have a good understanding of the operation of the Public Sector;
- Good interpersonal relations;
- Good communication skills (written and verbal);
- Good telephone etiquette;
- Computer literacy (MS Word, MS Excel, MS PowerPoint and MS Outlook);
- Ability to think clearly and concisely, be friendly, confident, work independently;
- Ability to work under pressure;
- Ability to multi-task and cope with a high workload;
- General office management;
- Willingness to learn quickly;
- Accuracy and be adaptable;
- Planning and organisational skills.
Duties
- The successful candidate will be responsible for secretarial and general administrative support services to the Chief Directorate/Directorate;
- Maintaining a professional relationship with internal and external stakeholders and serve as a direct point of contact for visitors;
- Taking responsibility for the general organisation, tidiness and image of the Office of the Chief Directorate/Directorate;
- Handling, screening and managing incoming and outgoing telephone calls, taking messages and routing telephone calls to the Chief Directorate/Directorate or relevant units ensuring the efficient flow of information;
- Managing and coordinating the diary of the manager;
- Facilitating logistical arrangements for meetings, workshops and appointments;
- Making arrangements for the Chief Directorate/Directorate work-related travel itinerary by coordinating transport, accommodation requirements, compiling, reconciling subsistence and travel claims;
- Maintaining a document management in an orderly filing system (electronically and manually);
- Managing all documents, receiving, recording, screening, quality assuring, filing and dispatching all documents (submissions and memorandums);
- Quality assuring submissions and reports;
- Assisting with the consolidation of the Directorate’s/ Chief Directorates reports;
- Providing secretariat support during meetings and drafting minutes as required;
- Performing other work related duties as required.
Enquiries
Ms N Kumalo Tel No: (012) 357 3398/ Ms N Monyela (012) 357 3294/ Mr M Segowa (012) 357 4291.
Department Notes
Applications must be submitted on the most recently approved Z83 Application for Employment Form, obtainable from the DBE Website or any Public Service Department/Webpage. Use of the old Z83 Form will result in disqualification. The Z83 must be completed in full and page 2 duly signed. A clear indication of the post and reference number that is being applied for must be indicated on your Z.83. Applicants are not required to submit copies of qualifications and other relevant documents on application but must submit the Z83 with a detailed Curriculum Vitae. (ONLY). Certified copies of qualifications and other relevant documents will be requested from shortlisted candidates on or before the day of the interview. Successful candidates will be subjected to Personnel Suitability Checks (criminal record, citizenship & financial/asset record checks, qualification and employment verification including social media profiles). Appointment is subject to positive results of the security clearance process. The successful candidate will be required to sign an annual performance agreement and, where applicable, annually disclose his/her financial interests. All applicants are required to declare any conflict or perceived conflict of interest, to disclose memberships of Boards and directorships that they may be associated with. Applicants who do not comply with the abovementioned requirements will not be considered. Applications received after the closing date or faxed applications will not be considered.
Notes
All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. The successful candidate must sign an annual performance agreement, annually disclose their financial interests and be subjected to a security clearance.
Z83 form: Government job applications usually require the Z83 application form. Download the Z83 application form before applying.
Original Text
Directorate: Social Cohesion and Equity in Education;
Curriculum Implementation and Quality Improvement (GET); Inclusive
Education; Education Management and Governance Development; Reading;
Rural Education; Human Resources Management and Administration.
SALARY : R280 278.per annum.( Level 6)
CENTRE : Pretoria
REQUIREMENTS : The applicant must be in possession of a Senior Certificate or equivalent qualification; The ideal candidate must have a good understanding of the
operation of the Public Sector; Good interpersonal relations; Good communication skills (written and verbal); Good telephone etiquette; Computer
literacy (MS Word, MS Excel, MS PowerPoint and MS Outlook); Ability to think clearly and concisely, be friendly, confident, work independently; Ability to work
under pressure; Ability to multi-task and cope with a high workload; General office management; Willingness to learn quickly; Accuracy and be adaptable;
Planning and organisational skills.
DUTIES : The successful candidate will be responsible for secretarial and general administrative support services to the Chief Directorate/Directorate;
Maintaining a professional relationship with internal and external stakeholders and serve as a direct point of contact for visitors; Taking responsibility for the
general organisation, tidiness and image of the Office of the Chief
Directorate/Directorate; Handling, screening and managing incoming and outgoing telephone calls, taking messages and routing telephone calls to the
Chief Directorate/Directorate or relevant units ensuring the efficient flow of information; Managing and coordinating the diary of the manager; Facilitating
logistical arrangements for meetings, workshops and appointments; Making arrangements for the Chief Directorate/Directorate work-related travel itinerary
by coordinating transport, accommodation requirements, compiling, reconciling subsistence and travel claims; Maintaining a document
management in an orderly filing system (electronically and manually);
Managing all documents, receiving, recording, screening, quality assuring, filing and dispatching all documents (submissions and memorandums); Quality
assuring submissions and reports; Assisting with the consolidation of the
Directorate’s/ Chief Directorates reports; Providing secretariat support during meetings and drafting minutes as required; Performing other work related
duties as required.
ENQUIRIES : Ms N Kumalo Tel No: (012) 357 3398/ Ms N Monyela (012) 357 3294/ Mr M Segowa (012) 357 4291.
NOTE : All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s
suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. The successful candidate
must sign an annual performance agreement, annually disclose their financial interests and be subjected to a security clearance.
Official source
This vacancy was imported from DPSA Circular 18 of 2026 for reference.
Disclaimer: This vacancy was imported from the official DPSA circular PDF. Please confirm the reference number, closing date, and application instructions in the original circular before applying. View the official DPSA vacancy circulars.