SENIOR ADMINISTRATION CLERK is a South African government vacancy at Department of Basic Education (DBE). This job is part of Circular 18 of 2026 from the DPSA. 4 posts available | centre: Pretoria. | closing date: 12 June 2026. Use this page to review the requirements, duties, application instructions and official source links before applying.
Job details
Applications
Where to send your application.
Submitted via post to: Private Bag X895, Pretoria, 0001 or hand-deliver to: The Department of Basic Education, 222 Struben Street, Pretoria or you can email your application at HigherApplications@dbe.gov.za/ LowerApplications@dbe.gov.za. Please visit the Department of Education’s website at www.education.gov.za or the Department of Public Service and Administration vacancy circulars at www.dpsa.gov.za
Branch
Office of the Director-General
Salary
R237 453 per annum. (Level 5)
Centre
Pretoria.
Requirements
- The applicants must be in possession of a Senior Certificate or equivalent qualification;
- Knowledge of E-Submission;
- Knowledge of Director-General (DG) Memos;
- Good understanding of Parliamentary Questions;
- Ability to work in a team;
- Verbal and writing communication skills;
- Report writing;
- Problem solving skills;
- Computer Literacy (MS Word, Excel, Outlook, Power point presentation);
- Ability to interact with stakeholders at all levels;
- Basic Presentation skills;
- Driver's license.
Duties
- The successful candidate will be responsible for rendering general clerical support services within the Office of the Director-General;
- Receiving, recording, and distributing incoming and outgoing correspondence;
- Receiving visitors and providing basic administrative assistance;
- Coordinating enquiries to the Office of Director-General from internal and external stakeholders;
- Maintaining proper filing systems and ensuring safekeeping of documents;
- Maintaining office supplies and ensuring stationery availability;
- Capturing data and updating administrative records and databases;
- Providing registry and document tracking support.;
- Providing technical support for Smartgov;
- Providing support during interviews, workshops and departmental events;
- Assisting with the preparation, photocopying, scanning, and distribution of documents;
- Assisting with Parliamentary enquiries;
- Assisting with travel and accommodation arrangements where required;
- Assisting on DG’s projects, including Basic Education Sector Lekgotla, DG engagements with provinces;
- Arranging meetings, venues, and logistical requirements when required;
- Handling telephone enquiries and direct calls appropriately;
- Supporting the coordination of submissions, reports, and compliance documents;
- Ensuring accurate record keeping and adherence to administrative procedures;
- Performing other administrative duties delegated by supervisors or management;
- Performing general office support to the PA of the DirectorGeneral.
Enquiries
Ms N Kumalo Tel No: (012) 357 3398/ Ms N Monyela (012) 357 3294/ Mr M Segowa (012) 357 4291.
Department Notes
Applications must be submitted on the most recently approved Z83 Application for Employment Form, obtainable from the DBE Website or any Public Service Department/Webpage. Use of the old Z83 Form will result in disqualification. The Z83 must be completed in full and page 2 duly signed. A clear indication of the post and reference number that is being applied for must be indicated on your Z.83. Applicants are not required to submit copies of qualifications and other relevant documents on application but must submit the Z83 with a detailed Curriculum Vitae. (ONLY). Certified copies of qualifications and other relevant documents will be requested from shortlisted candidates on or before the day of the interview. Successful candidates will be subjected to Personnel Suitability Checks (criminal record, citizenship & financial/asset record checks, qualification and employment verification including social media profiles). Appointment is subject to positive results of the security clearance process. The successful candidate will be required to sign an annual performance agreement and, where applicable, annually disclose his/her financial interests. All applicants are required to declare any conflict or perceived conflict of interest, to disclose memberships of Boards and directorships that they may be associated with. Applicants who do not comply with the abovementioned requirements will not be considered. Applications received after the closing date or faxed applications will not be considered.
Notes
All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. The successful candidate must sign an annual performance agreement, annually disclose their financial interests and be subjected to a security clearance.
Z83 form: Government job applications usually require the Z83 application form. Download the Z83 application form before applying.
Original Text
SALARY : R237 453 per annum. (Level 5)
CENTRE : Pretoria.
REQUIREMENTS : The applicants must be in possession of a Senior Certificate or equivalent qualification; Knowledge of E-Submission; Knowledge of Director-General
(DG) Memos; Good understanding of Parliamentary Questions; Ability to work in a team; Verbal and writing communication skills; Report writing; Problem
solving skills; Computer Literacy (MS Word, Excel, Outlook, Power point
presentation); Ability to interact with stakeholders at all levels; Basic
Presentation skills; Driver's license.
DUTIES : The successful candidate will be responsible for rendering general clerical support services within the Office of the Director-General; Receiving,
recording, and distributing incoming and outgoing correspondence; Receiving visitors and providing basic administrative assistance; Coordinating enquiries
to the Office of Director-General from internal and external stakeholders;
Maintaining proper filing systems and ensuring safekeeping of documents;
Maintaining office supplies and ensuring stationery availability; Capturing data and updating administrative records and databases; Providing registry and
document tracking support.; Providing technical support for Smartgov;
Providing support during interviews, workshops and departmental events;
Assisting with the preparation, photocopying, scanning, and distribution of documents; Assisting with Parliamentary enquiries; Assisting with travel and
accommodation arrangements where required; Assisting on DG’s projects, including Basic Education Sector Lekgotla, DG engagements with provinces;
Arranging meetings, venues, and logistical requirements when required;
Handling telephone enquiries and direct calls appropriately; Supporting the coordination of submissions, reports, and compliance documents; Ensuring
accurate record keeping and adherence to administrative procedures;
Performing other administrative duties delegated by supervisors or management; Performing general office support to the PA of the DirectorGeneral.
ENQUIRIES : Ms N Kumalo Tel No: (012) 357 3398/ Ms N Monyela (012) 357 3294/ Mr M Segowa (012) 357 4291.
NOTE : All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s
suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. The successful candidate
must sign an annual performance agreement, annually disclose their financial interests and be subjected to a security clearance.
Official source
This vacancy was imported from DPSA Circular 18 of 2026 for reference.
Disclaimer: This vacancy was imported from the official DPSA circular PDF. Please confirm the reference number, closing date, and application instructions in the original circular before applying. View the official DPSA vacancy circulars.