SENIOR ADMINISTRATIVE OFFICER ( is a South African government vacancy at Department of Land Reform and Rural Development (DLRRD). This job is part of Circular 18 of 2026 from the DPSA. centre: Kwazulu Natal (Pietermaritzburg) | closing date: 12 June 2026. Use this page to review the requirements, duties, application instructions and official source links before applying.
Job details
Directorate
Quality Assurance And Administration
Salary
R413 001 per annum (Level 8)
Centre
Kwazulu Natal (Pietermaritzburg)
Requirements
- Minimum requirements: Applicants must be in a possession of a Grade 12 Certificate and a National Diploma in Information Management / Information Science / Records Management (NQF Level 6) or National Diploma in Business Administration or related equivalent qualification.
- Minimum of 2 years’ experience in restitution, records management environment, registry services.
- Job related knowledge: Knowledge of statistical, registry and records management.
- Knowledge of projects and process.
- Knowledge of government legislation that governs National Archives and Records Service Act.
- Job related skills: Time management skills.
- Planning and organising skills.
- Decision making skills.
- Computer literacy.
- Analytical skills.
- Telephone etiquette.
- Interpersonal and communication (verbal and written) skills.
- Ability to carry out registry and records management activities.
- The ability to always work efficiently and effectively.
- A valid driver’s license.
Duties
- Develop, administer and maintain restitution land claims database.
- Maintain the implementation of file plan in the office.
- Check the quality of standardised files.
- Compile the report of standardised files and inventory.
- Update inventory of standardised files.
- Update inventory of approved Section 42D’s.
- Provide land restitution claims related information.
- Compile spreadsheet on letters complied for claimants.
- Give claimants accurate information regarding the status of their claims.
- Respond to general enquiries about the lodgement of land claims.
- Update statistical information for the office in all land claims lodged and settled.
- Provide registry services.
- Receive and issue brown files not scanned on Electronic Document Management System (EDMS).
- Receive and register incoming files.
- Keep records of files and collected information for existing land claims.
- Ensure that registry rules are adhered to by officials.
- Monitor access to registry system.
- Monitor and control movement of files by registering them on movement control sheet.
- Conduct file audit to ensure that no files are kept for more than 5 days in officials office unless the official ask for extension.
- Maintain office search.
- Ensure all files transferred to registry are recorded from clients.
- File indexing.
- Spot check on file at registry / incident audit.
- Maintaining filling system.
- Capture approved projects or files for easy retrieval in registry and create file number for approved Section 42D, Section 42C and Section 42E.
- Check all Section 42D’s dispatched to and received from national office if all documents are signed and returned same as was dispatched.
- Update and provide land claims information to project teams to enable the acceptance and gazetting of claims.
- Receive and register incoming and approved files.
- Update the status of the claims on approved acceptance research report, non-compliant, dismissed, deferred and gazetted claims.
- Ensure that new information received from operational units is captured on spreadsheet.
- Keep statistics of files captured on spreadsheet and report monthly.
- Coordinate and execute other administrative duties.
- Provide clerical support services to the directorate.
- Provide personnel administration clerical support services.
- Provide financial administration services in the component.
- Process documents for archival and disposal.
- Operate office machine in relation to registry functions.
Enquiries
Mr NP Mazibuko Tel: (033) 341 2679
Applications
Where to send your application.
Applications can be submitted by hand delivery during office hours to: 1st Floor, 270 Jabu Ndlovu Street (formerly known as Loop Street), Pietermaritzburg, 3200 or by email to Post41@dlrrd.gov.za
Department Notes
To apply, submit a completed Z83 form and detailed Curriculum Vitae (PDF document to a maximum of 10 megabytes) via e-mail or hand delivery. The Department will not be held responsible for server delays. Late applications due to technical issues will not be considered. Shortlisted candidates must provide certified copies of required documents (Identity Document, qualifications, etc) where necessary and service certificates to support senior management experience to Human Resources before the interviews, including South African Qualifications Authority (SAQA) evaluation reports for foreign qualifications. Failure to comply will result in disqualification. To be appointed at Senior Management Service (SMS) level, you must complete the SMS Preentry programme offered by the National School of Government (NSG). Find course details here: https://www.thensg.gov.za/training-course/sms-pre-entryprogramme/ appointment is subject to successful competition of the Nyukela Programme: Pre-entry Certificate to SMS and submission of proof. All shortlisted candidates, including SMS, shall undertake two pre-entry assessments. One must be a practical exercise, and the other must be an Integrity (Ethical Conduct) Assessment. Selection panels shall score both technical exercises as an additional criterion in the interview process, the selection committee will recommend candidates for a generic management competency assessment, as per the Department of public Service and Administration (DPSA) directives. The assessment will evaluate candidates’ managerial competencies using standardised tools. NB: Please note that false or fraudulent qualifications submitted by applicants will be reported to the South African Police Services (SAPS), and a criminal case shall be opened.
Notes
EE Targets: Coloured and White Males and African, Coloured, Indian and White Females and Persons with Disabilities.
Z83 form: Government job applications usually require the Z83 application form. Download the Z83 application form before applying.
Original Text
SALARY : R413 001 per annum (Level 8)
CENTRE : Kwazulu Natal (Pietermaritzburg)
REQUIREMENTS : Minimum requirements: Applicants must be in a possession of a Grade 12 Certificate and a National Diploma in Information Management / Information
Science / Records Management (NQF Level 6) or National Diploma in
Business Administration or related equivalent qualification. Minimum of 2 years’ experience in restitution, records management environment, registry services.
Job related knowledge: Knowledge of statistical, registry and records management. Knowledge of projects and process. Knowledge of government
legislation that governs National Archives and Records Service Act. Job related skills: Time management skills. Planning and organising skills. Decision
making skills. Computer literacy. Analytical skills. Telephone etiquette.
Interpersonal and communication (verbal and written) skills. Ability to carry out registry and records management activities. The ability to always work
efficiently and effectively. A valid driver’s license.
DUTIES : Develop, administer and maintain restitution land claims database. Maintain the implementation of file plan in the office. Check the quality of standardised
files. Compile the report of standardised files and inventory. Update inventory of standardised files. Update inventory of approved Section 42D’s. Provide
land restitution claims related information. Compile spreadsheet on letters complied for claimants. Give claimants accurate information regarding the
status of their claims. Respond to general enquiries about the lodgement of land claims. Update statistical information for the office in all land claims lodged
and settled. Provide registry services. Receive and issue brown files not scanned on Electronic Document Management System (EDMS). Receive and
register incoming files. Keep records of files and collected information for existing land claims. Ensure that registry rules are adhered to by officials.
Monitor access to registry system. Monitor and control movement of files by registering them on movement control sheet. Conduct file audit to ensure that
no files are kept for more than 5 days in officials office unless the official ask for extension. Maintain office search. Ensure all files transferred to registry are
recorded from clients. File indexing. Spot check on file at registry / incident audit. Maintaining filling system. Capture approved projects or files for easy
retrieval in registry and create file number for approved Section 42D, Section
42C and Section 42E. Check all Section 42D’s dispatched to and received from national office if all documents are signed and returned same as was
dispatched. Update and provide land claims information to project teams to enable the acceptance and gazetting of claims. Receive and register incoming
and approved files. Update the status of the claims on approved acceptance research report, non-compliant, dismissed, deferred and gazetted claims.
Ensure that new information received from operational units is captured on
spreadsheet. Keep statistics of files captured on spreadsheet and report monthly. Coordinate and execute other administrative duties. Provide clerical
support services to the directorate. Provide personnel administration clerical support services. Provide financial administration services in the component.
Process documents for archival and disposal. Operate office machine in relation to registry functions.
ENQUIRIES : Mr NP Mazibuko Tel: (033) 341 2679
APPLICATIONS : Applications can be submitted by hand delivery during office hours to: 1st Floor, 270 Jabu Ndlovu Street (formerly known as Loop Street), Pietermaritzburg,
3200 or by email to Post41@dlrrd.gov.za
NOTE : EE Targets: Coloured and White Males and African, Coloured, Indian and White Females and Persons with Disabilities.
Official source
This vacancy was imported from DPSA Circular 18 of 2026 for reference.
Disclaimer: This vacancy was imported from the official DPSA circular PDF. Please confirm the reference number, closing date, and application instructions in the original circular before applying. View the official DPSA vacancy circulars.