TEAM ASSISTANT: MUNICIPAL FINANCE IMPROVEMENT PROGRAMME is a South African government vacancy at Government Technical Advisory Centre (GTAC). This job is part of Circular 18 of 2026 from the DPSA. centre: Pretoria | closing date: 12 June 2026. Use this page to review the requirements, duties, application instructions and official source links before applying.
Job details
Applications
Where to send your application.
Only online applications will be accepted. Applications not accompanied by a comprehensive CV and a fully completed Z83 form will not be considered. Please register, or if you are already registered, sign in and apply for this position on the GTAC eRecruitment website https://erecruitment.gtac.gov.za/erecruitment/
Term
Subject to assumption of duty date contract end 30 June 2027 (FixedTerm Contract)
Salary
R338 106 – R398 277.per annum plus 37% in lieu of benefits (Level 7)
Centre
Pretoria
Requirements
- A relevant 3-year National Diploma (NQF 6) qualification in Secretarial and/ or Office Administration or related field.
- A minimum of 2 – 3 years’ experience in an administrative support role.
- Public service experience will be added as an advantage.
Duties
- Diary and meetings administration: Administer appointments and meetings schedules including: Setting-up and confirming meetings, updating diaries of Directors, notifying relevant staff members of daily meetings schedule.
- Administer meeting arrangements including: Confirming meeting arrangements including meeting rooms, parking, presentation aids, and catering and refreshments where required.
- Preparing, distributing and processing meeting invitations, directions and agendas.
- Assisting with the compiling and distribution of meeting packs.
- Arranging security and transport for delegates from other government and international institutions.
- Administer meeting minutes including: Taking, typing up and distributing minutes, following up on decisions arising from meeting, filing and archiving meeting minutes, notes, agenda, and documents.
- Documents and reports assistance and administration: Administer all electronic and hard copy documents such as correspondence, memo’s, agreements, and reports including: Acknowledging receipt of incoming document, noting priority, and tracking required response and/or handling, following up on deadlines for documents for submission.
- Assist with the preparation and finalisation of documents including: Taking and/or transcribing dictation and notes and/or sourcing, obtaining and/or downloading documents as requested (from internet and/or other sources), laying-out and typing up documents and compiling presentations, proofreading and quality control of documents, effecting necessary changes as requested and finalising documents, noting the distribution, confidentiality and indexing requirements.
- Produce and distribute documents including, and as required: Printing / copying, packaging and faxing / delivering / couriering / posting of hard copies, creating email distribution lists and sending electronic copies.
- Manage the physical and electronic document tracking and filing systems including: Indexing, filing, and archiving of documents, conducting electronic data clean-ups and back-ups, handling and document with utmost discretion.
- Client, staff and project teams support: Receive and assist external and internal visitors and staff.
- Assist with the resolution of client and staff requests and queries.
- Work with and /or as part of the technical project teams when needed to provide administrative and secretarial support.
- Assist Director and/or project manager(s) with the coordination and administration of tasks of relevant projects.
- Telephonic communications administration: Facilitate and administer telephonic communication including answering, screening processing of incoming calls, and placing, connecting and record-keeping of outgoing calls.
- Develop and maintain the MFIP contacts directory.
- Coordinate telephone accounts for Directors and submit to the relevant parties on a monthly basis.
- Office administration: Organise and maintain own and common business unit areas.
- Process, order and monitor office resource and stationery requests and needs receipt and distribution.
- Monitor, report and ensure equipment and furniture maintenance, cleaning and repairs.
- Travel arrangements and claims administration: Administer local (and international travel arrangements) including booking and ensuring receipt of flight, transport and/or car hire, and accommodation documents and/or reference numbers.
- Assist with the preparation of travel packs including the itinerary (contact details, venue directions and transport), travel documents (ticket) and travel support (accommodation details, meeting schedule, travel schedule).
- Followup on and organise the preparation and submission of travel reports and reconcile and organise the requisitioning and reimbursement of subsistence and travel claims.
Enquiries
Kaizer Malakoane at Tel No: 066 2507072 Email: Kaizer.malakoane@gtac.gov.za.
Department Notes
Only South African Citizens, and Permanent Residents need apply as per PSR 2016. Applications should be accompanied by a duly completed and signed Z83 form (obtainable from any Public Service department). The post title and reference number must be clearly indicated on the Z83 form. A recent comprehensive CV and originally certified copies of qualifications and ID should be submitted. Certified copies of qualifications and other relevant documents will be required to be submitted to HR on or before the day of the interview from shortlisted candidates. All short-listed candidates must make themselves available for a panel interview on the date determined by the GTAC. All short-listed candidates will be subjected to personnel suitability checks and the successful candidate will undergo security vetting in order to confirm employment. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. Late applications, and those not meeting the requirements, will not be considered. If you have not received feedback from the GTAC within 1 month of the closing date, please regard your application as unsuccessful. Note: The GTAC reserves the right to fill or not fill the advertised posts.
Original Text
Term: Subject to assumption of duty date contract end 30 June 2027 (FixedTerm Contract)
SALARY : R338 106 – R398 277.per annum plus 37% in lieu of benefits (Level 7)
CENTRE : Pretoria
REQUIREMENTS : A relevant 3-year National Diploma (NQF 6) qualification in Secretarial and/ or Office Administration or related field. A minimum of 2 – 3 years’ experience in
an administrative support role. Public service experience will be added as an advantage.
DUTIES : Diary and meetings administration: Administer appointments and meetings schedules including: Setting-up and confirming meetings, updating diaries of
Directors, notifying relevant staff members of daily meetings schedule.
Administer meeting arrangements including: Confirming meeting arrangements including meeting rooms, parking, presentation aids, and
catering and refreshments where required. Preparing, distributing and processing meeting invitations, directions and agendas. Assisting with the
compiling and distribution of meeting packs. Arranging security and transport for delegates from other government and international institutions. Administer
meeting minutes including: Taking, typing up and distributing minutes, following up on decisions arising from meeting, filing and archiving meeting minutes,
notes, agenda, and documents. Documents and reports assistance and administration: Administer all electronic and hard copy documents such as
correspondence, memo’s, agreements, and reports including: Acknowledging receipt of incoming document, noting priority, and tracking required response
and/or handling, following up on deadlines for documents for submission.
Assist with the preparation and finalisation of documents including: Taking and/or transcribing dictation and notes and/or sourcing, obtaining and/or
downloading documents as requested (from internet and/or other sources), laying-out and typing up documents and compiling presentations, proofreading and quality control of documents, effecting necessary changes as
requested and finalising documents, noting the distribution, confidentiality and indexing requirements. Produce and distribute documents including, and as
required: Printing / copying, packaging and faxing / delivering / couriering / posting of hard copies, creating email distribution lists and sending electronic
copies. Manage the physical and electronic document tracking and filing systems including: Indexing, filing, and archiving of documents, conducting
electronic data clean-ups and back-ups, handling and document with utmost discretion. Client, staff and project teams support: Receive and assist external
and internal visitors and staff. Assist with the resolution of client and staff requests and queries. Work with and /or as part of the technical project teams
when needed to provide administrative and secretarial support. Assist Director and/or project manager(s) with the coordination and administration of tasks of
relevant projects. Telephonic communications administration: Facilitate and administer telephonic communication including answering, screening
processing of incoming calls, and placing, connecting and record-keeping of outgoing calls. Develop and maintain the MFIP contacts directory. Coordinate
telephone accounts for Directors and submit to the relevant parties on a monthly basis. Office administration: Organise and maintain own and common
business unit areas. Process, order and monitor office resource and stationery requests and needs receipt and distribution. Monitor, report and ensure
equipment and furniture maintenance, cleaning and repairs. Travel arrangements and claims administration: Administer local (and international
travel arrangements) including booking and ensuring receipt of flight, transport and/or car hire, and accommodation documents and/or reference numbers.
Assist with the preparation of travel packs including the itinerary (contact details, venue directions and transport), travel documents (ticket) and travel
support (accommodation details, meeting schedule, travel schedule). Followup on and organise the preparation and submission of travel reports and reconcile and organise the requisitioning and reimbursement of subsistence
and travel claims.
ENQUIRIES : Kaizer Malakoane at Tel No: 066 2507072 Email: Kaizer.malakoane@gtac.gov.za.
Official source
This vacancy was imported from DPSA Circular 18 of 2026 for reference.
Disclaimer: This vacancy was imported from the official DPSA circular PDF. Please confirm the reference number, closing date, and application instructions in the original circular before applying. View the official DPSA vacancy circulars.