ADMINISTRATIVE SUPPORT OFFICER: DISTRICT CIRCUITS: CIRCUIT 6 is a South African government vacancy at Western Cape Education Department (WCED). This job is part of Circular 25 of 2026 from the DPSA. centre: Ottery | closing date: 31 July 2026. Use this page to review the requirements, duties, application instructions and official source links before applying.
Job details
Applications
Where to send your application.
Applications must be submitted by using the following URL https://www.westerncape.gov.za/education via Google Chrome or Mozilla Firefox.
Salary
R338 106 per annum (Level 07)
Requirements
- National Senior Certificate (or equivalent) and 3 years relevant clerical or administrative experience.
- Knowledge: Knowledge of provincial and national education strategies.
- Advanced knowledge of relevant software packages and sound application of relevant computer programmes.
- Knowledge of relevant legislation, policies, prescripts and procedures.
- Basic financial administration.
- Skills: Ability to draft documentation including submissions and letters.
- Sound organising, planning and time management skills including diary management, travel itineraries and document flow.
- Ability to record minutes and decisions at meetings.
- Ability to run and maintain a record management system.
- Communicate effectively both written and verbally.
- Procure goods and services.
- Work under pressure.
- Make sound judgments.
- Conduct basic research and information gathering.
- Analyse documents and situations.
- Ability to access research sources and information platforms.
- Function as a team member.
Duties
- Render line administrative support services.
- Assist management support staff in all administrative duties.
- Develop and maintain processes and systems that will contribute towards improving efficiency in the circuit office.
- Oversee and provide effective guidance and advice on the flow of information and documents, to and from the circuit.
- Prepare documentation and verify responses information received from schools, and other internal and external stakeholders.
- Obtain inputs, collate and compile reports pertaining to the circuit and advise/ sensitise the office, e.g.: (i) Progress reports, (ii) Monthly reports, and (iii) Management reports.
- Assist with monitoring and evaluating the performance of the circuit office on an ongoing basis against predetermined objectives.
- Ensure that effective records are kept of the activities and resources of the circuit.
- Assist with the planning and execution of workshops, large meetings, conferences as and when they occur.
- Follow up with outstanding documentation / data /information from schools.
- Collate circuit data available on WCED systems such as CEMIS, Eduinfosearch, SAMI, DMIS, etc.
- Coordinate M&E activities and maintain the relevant systems.
- Update and maintain the M&E systems for circuit projects (e.g.
- APP Projects).
- Provide support to conduct basic research on education providers and their activities at schools in the circuit.
- Compile memoranda and reports on validity and relevance of data received from project stakeholders.
- Track issues referred to and from the circuit office through Issue Management System (IMS).
- Coordinate projects development queries-related parliamentary/ ministerial
Enquiries
referred to the circuit. Analyse reports and make notes and/or recommendations with regard to projects implemented by the circuit. Assist the circuit manager in the analysis of business reports. Draft progress reports on all plans. Keep detail records of teacher and school performance. Provide support to the circuit for supply chain management. Coordinate evidence/ supporting documents for the circuit. Manage and maintain an effective filing system. Screen documents to determine actions/information/documents required for meetings. Collect and compile information on project with regard to issues that needs to be discussed at meetings. Render secretariat services, arrange for the placement of project related items on the agenda of meetings chaired by the Circuit Manager, and ensure circulation of accompanying memoranda. Manage the procurement of standard items, like stationary, refreshments etc. for the circuit office. In terms of the project-related activities, obtain the necessary signatures on documents e.g. procurement advices and attendance records. Keep record of all procurement activities. Render advice and liaise w.r.t administrative matters. Keep updated on WCED school online systems including, but not limited to, LTSM online system, SAMI, CEMIS and Eduinfosearch. Studies the relevant public services and departmental prescripts/policies and other documents and ensure that the application thereof is understood properly. Remain abreast with project procedures and processes that apply to the district office. Advise relevant stakeholders on departmental prescripts and policies regarding own KRAs. Compile reports and submissions on request.
Notes
The applicants are advised to read the foreword available on the WCED website before applying for the post/s. Applications must be made via the department’s on-line E-Recruitment system. The on-line system will automatically generate a Curriculum Vitae; applicants are therefore required to ensure that their profiles are fully completed. Certified copies of Identity Document, Senior Certificate and the highest required qualification as well as a driver’s license where necessary, will only be submitted by shortlisted candidates to HR on or before the day of the interview date. All applicants must be SA Citizens/Permanent Residents or Non-SA Citizens with a valid work permit. Applicants will be expected to be available for selection interviews and competency assessments at a time, date and place as determined by Western Cape Education Department (WCED). The Department reserves the right to conduct pre-employment security screening and appointment is subject to positive security clearance outcome. Applicants must declare any/pending criminal, disciplinary or any other allegations or investigations against them. Should this be uncovered post the interview the application will not be considered for the post and in the unlikely event that the person has been appointed such appointment will be terminated. If you have not been contacted within 3 months of the closing date of this advertisement, please accept that your application was unsuccessful. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. OTHER POSTS
Z83 form: Government job applications usually require the Z83 application form. Download the Z83 application form before applying.
Original Text
District Circuit: Metro South Education District
SALARY : R338 106 per annum (Level 07)
CENTRE : Ottery
REQUIREMENTS : National Senior Certificate (or equivalent) and 3 years relevant clerical or administrative experience. Knowledge: Knowledge of provincial and national
education strategies. Advanced knowledge of relevant software packages and sound application of relevant computer programmes. Knowledge of relevant
legislation, policies, prescripts and procedures. Basic financial administration.
Skills: Ability to draft documentation including submissions and letters. Sound organising, planning and time management skills including diary management,
travel itineraries and document flow. Ability to record minutes and decisions at meetings. Ability to run and maintain a record management system.
Communicate effectively both written and verbally. Procure goods and services. Work under pressure. Make sound judgments. Conduct basic
research and information gathering. Analyse documents and situations. Ability to access research sources and information platforms. Function as a team
member.
DUTIES : Render line administrative support services. Assist management support staff in all administrative duties. Develop and maintain processes and systems that
will contribute towards improving efficiency in the circuit office. Oversee and provide effective guidance and advice on the flow of information and
documents, to and from the circuit. Prepare documentation and verify responses information received from schools, and other internal and external
stakeholders. Obtain inputs, collate and compile reports pertaining to the circuit and advise/ sensitise the office, e.g.: (i) Progress reports, (ii) Monthly reports,
and (iii) Management reports. Assist with monitoring and evaluating the performance of the circuit office on an ongoing basis against predetermined
objectives. Ensure that effective records are kept of the activities and resources of the circuit. Assist with the planning and execution of workshops, large
meetings, conferences as and when they occur. Follow up with outstanding documentation / data /information from schools. Collate circuit data available
on WCED systems such as CEMIS, Eduinfosearch, SAMI, DMIS, etc. Coordinate M&E activities and maintain the relevant systems. Update and maintain the M&E systems for circuit projects (e.g. APP Projects). Provide
support to conduct basic research on education providers and their activities at schools in the circuit. Compile memoranda and reports on validity and
relevance of data received from project stakeholders. Track issues referred to and from the circuit office through Issue Management System (IMS).
Coordinate projects development queries-related parliamentary/ ministerial
enquiries referred to the circuit. Analyse reports and make notes and/or
recommendations with regard to projects implemented by the circuit. Assist the circuit manager in the analysis of business reports. Draft progress reports on
all plans. Keep detail records of teacher and school performance. Provide support to the circuit for supply chain management. Coordinate evidence/
supporting documents for the circuit. Manage and maintain an effective filing system. Screen documents to determine actions/information/documents
required for meetings. Collect and compile information on project with regard to issues that needs to be discussed at meetings. Render secretariat services,
arrange for the placement of project related items on the agenda of meetings chaired by the Circuit Manager, and ensure circulation of accompanying
memoranda. Manage the procurement of standard items, like stationary, refreshments etc. for the circuit office. In terms of the project-related activities,
obtain the necessary signatures on documents e.g. procurement advices and attendance records. Keep record of all procurement activities. Render advice
and liaise w.r.t administrative matters. Keep updated on WCED school online systems including, but not limited to, LTSM online system, SAMI, CEMIS and
Eduinfosearch. Studies the relevant public services and departmental prescripts/policies and other documents and ensure that the application thereof
is understood properly. Remain abreast with project procedures and processes that apply to the district office. Advise relevant stakeholders on departmental
prescripts and policies regarding own KRAs. Compile reports and submissions on request.
ENQUIRIES : Ms C Meyer-Williams Tel No: (021) 703 3198
Official source
This vacancy was imported from DPSA Circular 25 of 2026 for reference.
Disclaimer: This vacancy was imported from the official DPSA circular PDF. Please confirm the reference number, closing date, and application instructions in the original circular before applying. View the official DPSA vacancy circulars.