ADMINISTRATION CLERK is a South African government vacancy at Western Cape Education Department (WCED). This job is part of Circular 25 of 2026 from the DPSA. centre: Kuils River | closing date: 31 July 2026. Use this page to review the requirements, duties, application instructions and official source links before applying.
Job details
Applications
Where to send your application.
Applications must be submitted by using the following URL https://www.westerncape.gov.za/education via Google Chrome or Mozilla Firefox.
Salary
R237 453 per annum (Level 05)
Requirements
- National Senior Certificate (or equivalent).
- Knowledge: Knowledge of administration duties and practices as well as the ability to capture data, operate a computer and collect information;
- Knowledge and understanding of the legislative framework governing the Public Service;
- Knowledge of working procedures in terms of the working environment.
- Skills: Numeracy, literacy, typing, computer literacy, language skills;
- Attention to detail (accuracy), Planning and organisation;
- Good verbal and written communication;
- Budgeting and finance;
- Flexibility and teamwork.
Duties
- Render course administration and logistical support for programme delivery: Logistical and secretarial support for meetings, workshops and functions;
- Booking of venues;
- Arranging for catering;
- Follow up and confirm course attendance;
- Liaise with stakeholders;
- Prepare meeting packs and material;
- Setting up of venues/ Set up of participant profiles/Share links;
- Liaising with schools to host training sessions;
- Arrange for welcoming and thanking facilitators;
- Set up and prepare training venues;
- Handle course registration: online course registration; prepare registration tables, signage etc.
- Arrange travelling and accommodation;
- Administer subsistence and travel (S&T) claims.
- Provide general clerical support services: Record, organise, store, capture and retrieve correspondence and data;
- Update registers and databases;
- Handle routine enquiries;
- Make photocopies;
- Distribute documents/packages to various stakeholders as required;
- Keep and maintain the filing system for the component: Filing of documents;
- Record keeping.
- Type letters and/or other correspondence when required: Compile letters.
- Keep and maintain the incoming and outgoing document register of the component: Capture and update the IMS system for submissions and circulars;
- IMS number generation;
- Route submissions/circulars/documents;
- Track documents and submissions and correspondence.
- Provide supply chain clerical support services: Capture and update expenditure;
- Keep record of budget allocation;
- Check the correctness of subsistence and travel claims of officials and submit them for approval.
Enquiries
Mr G De Bruyn Tel No: (021) 834 2800
Notes
The applicants are advised to read the foreword available on the WCED website before applying for the post/s. Applications must be made via the department’s on-line E-Recruitment system. The on-line system will automatically generate a Curriculum Vitae; applicants are therefore required to ensure that their profiles are fully completed. Certified copies of Identity Document, Senior Certificate and the highest required qualification as well as a driver’s license where necessary, will only be submitted by shortlisted candidates to HR on or before the day of the interview date. All applicants must be SA Citizens/Permanent Residents or Non-SA Citizens with a valid work permit. Applicants will be expected to be available for selection interviews and competency assessments at a time, date and place as determined by Western Cape Education Department (WCED). The Department reserves the right to conduct pre-employment security screening and appointment is subject to positive security clearance outcome. Applicants must declare any/pending criminal, disciplinary or any other allegations or investigations against them. Should this be uncovered post the interview the application will not be considered for the post and in the unlikely event that the person has been appointed such appointment will be terminated. If you have not been contacted within 3 months of the closing date of this advertisement, please accept that your application was unsuccessful. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. OTHER POSTS
Z83 form: Government job applications usually require the Z83 application form. Download the Z83 application form before applying.
Original Text
SALARY : R237 453 per annum (Level 05)
CENTRE : Kuils River
REQUIREMENTS : National Senior Certificate (or equivalent). Knowledge: Knowledge of administration duties and practices as well as the ability to capture data,
operate a computer and collect information; Knowledge and understanding of the legislative framework governing the Public Service; Knowledge of working
procedures in terms of the working environment. Skills: Numeracy, literacy, typing, computer literacy, language skills; Attention to detail (accuracy),
Planning and organisation; Good verbal and written communication; Budgeting and finance; Flexibility and teamwork.
DUTIES : Render course administration and logistical support for programme delivery: Logistical and secretarial support for meetings, workshops and functions;
Booking of venues; Arranging for catering; Follow up and confirm course
attendance; Liaise with stakeholders; Prepare meeting packs and material;
Setting up of venues/ Set up of participant profiles/Share links; Liaising with schools to host training sessions; Arrange for welcoming and thanking
facilitators; Set up and prepare training venues; Handle course registration:
online course registration; prepare registration tables, signage etc. Arrange travelling and accommodation; Administer subsistence and travel (S&T)
claims. Provide general clerical support services: Record, organise, store, capture and retrieve correspondence and data; Update registers and
databases; Handle routine enquiries; Make photocopies; Distribute documents/packages to various stakeholders as required; Keep and maintain
the filing system for the component: Filing of documents; Record keeping. Type letters and/or other correspondence when required: Compile letters. Keep and
maintain the incoming and outgoing document register of the component:
Capture and update the IMS system for submissions and circulars; IMS number generation; Route submissions/circulars/documents; Track
documents and submissions and correspondence. Provide supply chain clerical support services: Capture and update expenditure; Keep record of
budget allocation; Check the correctness of subsistence and travel claims of officials and submit them for approval.
ENQUIRIES : Mr G De Bruyn Tel No: (021) 834 2800
Official source
This vacancy was imported from DPSA Circular 25 of 2026 for reference.
Disclaimer: This vacancy was imported from the official DPSA circular PDF. Please confirm the reference number, closing date, and application instructions in the original circular before applying. View the official DPSA vacancy circulars.