ADMINISTRATIVE OFFICER is a South African government vacancy at Western Cape Education Department (WCED). This job is part of Circular 25 of 2026 from the DPSA. centre: Cape Town | closing date: 31 July 2026. Use this page to review the requirements, duties, application instructions and official source links before applying.
Job details
Applications
Where to send your application.
Applications must be submitted by using the following URL https://www.westerncape.gov.za/education via Google Chrome or Mozilla Firefox.
Salary
R338 106 per annum (Level 07)
Requirements
- An appropriate degree/diploma with 3 years' relevant experience in an Assessment and Examination or Educational environment or A National Senior Certificate (or equivalent) with 6 years' relevant experience in an Assessment and Examination or Educational environment.
- A valid driver’s licence (excluding code A/A1).
- Knowledge: Examination and UMALUSI directives; client care; information management; relevant functions, programmes and projects of the WCED; relevant policies and acts.
- Working knowledge of examination databases.
- Skills: Research;
- Analytical; communication (verbal and non-verbal); co-ordination, conflict resolution; writing; computer literacy; numerical.
Duties
- Registration of candidates: Execute the registration process of candidates.
- Updating of all registrations.
- Implementation of registration as per policy.
- Verify the correctness of registration per district.
- Implementation of the relevant policy.
- Registration of examination and designated centres: Receive and collate all application forms.
- Allocation of designated centres as per learner totals.
- Inform Districts of registered learners per school and subject information.
- Appointment of invigilators: Advice and guidance regarding the registration of invigilators, according to policy.
- Verify nominations for appointment.
- Process all claims.
- Attend to enquiries: Execute all walk-in centre queries: receiving all applications.
- Deal with complex queries.
- Updating the examination information system.
- Deal with examination-related queries: Follow up on all telephonic and e-mail enquiries relating to specific cases.
- Issue results and confirmation letters, etc.
- Deal with queries regarding examination registration: Advice and guidance to clients regarding registration, according to the registration policy.
- Reporting and administration: Recordkeeping of all received cases.
- Supervision: Daily supervision of staff.
- Training: Assist in the planning and execution of training of Districts.
Enquiries
Mr D Pretorius Tel No: (021) 467 2945
Notes
The applicants are advised to read the foreword available on the WCED website before applying for the post/s. Applications must be made via the department’s on-line E-Recruitment system. The on-line system will automatically generate a Curriculum Vitae; applicants are therefore required to ensure that their profiles are fully completed. Certified copies of Identity Document, Senior Certificate and the highest required qualification as well as a driver’s license where necessary, will only be submitted by shortlisted candidates to HR on or before the day of the interview date. All applicants must be SA Citizens/Permanent Residents or Non-SA Citizens with a valid work permit. Applicants will be expected to be available for selection interviews and competency assessments at a time, date and place as determined by Western Cape Education Department (WCED). The Department reserves the right to conduct pre-employment security screening and appointment is subject to positive security clearance outcome. Applicants must declare any/pending criminal, disciplinary or any other allegations or investigations against them. Should this be uncovered post the interview the application will not be considered for the post and in the unlikely event that the person has been appointed such appointment will be terminated. If you have not been contacted within 3 months of the closing date of this advertisement, please accept that your application was unsuccessful. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. OTHER POSTS
Z83 form: Government job applications usually require the Z83 application form. Download the Z83 application form before applying.
Original Text
SALARY : R338 106 per annum (Level 07)
CENTRE : Cape Town
REQUIREMENTS : An appropriate degree/diploma with 3 years' relevant experience in an Assessment and Examination or Educational environment or A National Senior
Certificate (or equivalent) with 6 years' relevant experience in an Assessment and Examination or Educational environment. A valid driver’s licence
(excluding code A/A1). Knowledge: Examination and UMALUSI directives; client care; information management; relevant functions, programmes and
projects of the WCED; relevant policies and acts. Working knowledge of examination databases. Skills: Research; Analytical; communication (verbal
and non-verbal); co-ordination, conflict resolution; writing; computer literacy; numerical.
DUTIES : Registration of candidates: Execute the registration process of candidates. Updating of all registrations. Implementation of registration as per policy. Verify
the correctness of registration per district. Implementation of the relevant
policy. Registration of examination and designated centres: Receive and collate all application forms. Allocation of designated centres as per learner
totals. Inform Districts of registered learners per school and subject information. Appointment of invigilators: Advice and guidance regarding the
registration of invigilators, according to policy. Verify nominations for appointment. Process all claims. Attend to enquiries: Execute all walk-in centre
queries: receiving all applications. Deal with complex queries. Updating the examination information system. Deal with examination-related queries: Follow
up on all telephonic and e-mail enquiries relating to specific cases. Issue results and confirmation letters, etc. Deal with queries regarding examination
registration: Advice and guidance to clients regarding registration, according to the registration policy. Reporting and administration: Recordkeeping of all
received cases. Supervision: Daily supervision of staff. Training: Assist in the planning and execution of training of Districts.
ENQUIRIES : Mr D Pretorius Tel No: (021) 467 2945
Official source
This vacancy was imported from DPSA Circular 25 of 2026 for reference.
Disclaimer: This vacancy was imported from the official DPSA circular PDF. Please confirm the reference number, closing date, and application instructions in the original circular before applying. View the official DPSA vacancy circulars.