ADMINISTRATIVE SUPPORT OFFICER is a South African government vacancy at Western Cape Education Department (WCED). This job is part of Circular 25 of 2026 from the DPSA. centre: Kuils River | closing date: 31 July 2026. Use this page to review the requirements, duties, application instructions and official source links before applying.
Job details
Applications
Where to send your application.
Applications must be submitted by using the following URL https://www.westerncape.gov.za/education via Google Chrome or Mozilla Firefox.
Salary
R338 106 per annum (Level 07)
Requirements
- National Senior Certificate (or equivalent) and an appropriate Diploma/Degree or equivalent.
- 3 years' relevant experience.
- A valid driver’s licence (excluding code A/A1).
- Knowledge: Knowledge of provincial and national education policies and procedures;
- Knowledge of relevant legislation/policies/prescripts and procedures;
- Basic financial administration.
- Skills: Numeracy;
- Literacy;
- Computer Literacy;
- Language skills;
- Project Management;
- Strong conceptual and formulation skills;
- Analytical skills;
- Strong leadership skills with specific reference to the ability to display thought leadership in complex applications;
- Team building and strong inter-personal skills;
- Excellent communication skills;
- Outstanding planning, organizing and people management skills;
- Presentation skills.
Duties
- Render line administrative support services: Provide administrative support with regards to the teacher appreciation and recognition programmes and projects: Liaise with and provide support to districts and schools;
- Assist with administrative processes;
- Assist with financial and procurement (of goods and services) processes: Compile requisition forms for submission;
- Coordination of travel and subsistence claims;
- Provide administrative support with regards to the delivery of provincial and national teacher professional development initiatives: Assist with administrative processes.
- Perform administrative tasks: Type out registers;
- Produce name tags for participants to seminars;
- Verify claims are correct and properly processed;
- Assist with financial and procurement (of goods and services) processes.
- Maintain database for the inservice bursary scheme for educators: Updating the bursary scheme database: Verify bursary forms and supporting documents;
- Capture bursary holders’ details.
- Report on bursary holders and course statistics;
- Draw data and compile reports.
- Assist with the management and implementation of the Continuous Professional Teacher Development Management System (CPTD MS): Assist with the communication to Head Office components, Districts and stakeholders regarding the implementation of the CPTD MS;
- Provide support to the provincial coordinator regarding seminars, workshops, meetings and general queries;
- Receive attendance registers, update them on the system, and keep track of registers for CPTD MS professional development point uploading.
- Render general administrative support services: Ensure and advise on the effective flow of information and documents to and from the component;
- Ensure the safekeeping of all documentation in line with relevant legislation and policies;
- Obtain inputs and collate and compile reports, e.g.: Progress reports;
- Monthly reports;
- Management reports.
- Scrutinise routine submissions/reports and make abbreviated notes and/or recommendations for the manager;
- Respond to enquiries received from internal and external stakeholders;
- Draft documents as required;
- Collect, analyse and collate information requested by the manager;
- Ensure that travel arrangements are well coordinated.
- Provide support to the manager regarding meetings: Scrutinise documents to determine actions/information/documents required for the meeting;
- Collect and compile all necessary documents for management, to inform management on the contents;
- Record minutes/decisions and communicate to relevant role-players, follow-up on progress made and prepare briefing notes for the manager;
- Coordinate logistical arrangements for meetings when required.
- Render advice and liaise with regard to administrative matters: Keep updated on WCED administrative policies;
- Studies the relevant Public Services and departmental prescripts/policies and other documents and ensure that the application thereof is understood properly;
- Remain abreast with procedures and processes that apply to the component;
- Compile reports and submissions on request.
Enquiries
Mr G De Bruyn Tel No: (021) 834 2800
Notes
The applicants are advised to read the foreword available on the WCED website before applying for the post/s. Applications must be made via the department’s on-line E-Recruitment system. The on-line system will automatically generate a Curriculum Vitae; applicants are therefore required to ensure that their profiles are fully completed. Certified copies of Identity Document, Senior Certificate and the highest required qualification as well as a driver’s license where necessary, will only be submitted by shortlisted candidates to HR on or before the day of the interview date. All applicants must be SA Citizens/Permanent Residents or Non-SA Citizens with a valid work permit. Applicants will be expected to be available for selection interviews and competency assessments at a time, date and place as determined by Western Cape Education Department (WCED). The Department reserves the right to conduct pre-employment security screening and appointment is subject to positive security clearance outcome. Applicants must declare any/pending criminal, disciplinary or any other allegations or investigations against them. Should this be uncovered post the interview the application will not be considered for the post and in the unlikely event that the person has been appointed such appointment will be terminated. If you have not been contacted within 3 months of the closing date of this advertisement, please accept that your application was unsuccessful. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. OTHER POSTS
Z83 form: Government job applications usually require the Z83 application form. Download the Z83 application form before applying.
Original Text
SALARY : R338 106 per annum (Level 07)
CENTRE : Kuils River
REQUIREMENTS : National Senior Certificate (or equivalent) and an appropriate Diploma/Degree or equivalent. 3 years' relevant experience. A valid driver’s licence (excluding
code A/A1). Knowledge: Knowledge of provincial and national education policies and procedures; Knowledge of relevant legislation/policies/prescripts
and procedures; Basic financial administration. Skills: Numeracy; Literacy;
Computer Literacy; Language skills; Project Management; Strong conceptual and formulation skills; Analytical skills; Strong leadership skills with specific
reference to the ability to display thought leadership in complex applications;
Team building and strong inter-personal skills; Excellent communication skills;
Outstanding planning, organizing and people management skills; Presentation skills.
DUTIES : Render line administrative support services: Provide administrative support with regards to the teacher appreciation and recognition programmes and
projects: Liaise with and provide support to districts and schools; Assist with administrative processes; Assist with financial and procurement (of goods and
services) processes: Compile requisition forms for submission; Coordination of travel and subsistence claims; Provide administrative support with regards to
the delivery of provincial and national teacher professional development initiatives: Assist with administrative processes. Perform administrative tasks:
Type out registers; Produce name tags for participants to seminars; Verify claims are correct and properly processed; Assist with financial and
procurement (of goods and services) processes. Maintain database for the inservice bursary scheme for educators: Updating the bursary scheme database:
Verify bursary forms and supporting documents; Capture bursary holders’ details. Report on bursary holders and course statistics; Draw data and compile
reports. Assist with the management and implementation of the Continuous
Professional Teacher Development Management System (CPTD MS): Assist with the communication to Head Office components, Districts and stakeholders
regarding the implementation of the CPTD MS; Provide support to the provincial coordinator regarding seminars, workshops, meetings and general
queries; Receive attendance registers, update them on the system, and keep track of registers for CPTD MS professional development point uploading.
Render general administrative support services: Ensure and advise on the effective flow of information and documents to and from the component;
Ensure the safekeeping of all documentation in line with relevant legislation and policies; Obtain inputs and collate and compile reports, e.g.: Progress
reports; Monthly reports; Management reports. Scrutinise routine submissions/reports and make abbreviated notes and/or recommendations for
the manager; Respond to enquiries received from internal and external stakeholders; Draft documents as required; Collect, analyse and collate
information requested by the manager; Ensure that travel arrangements are well coordinated. Provide support to the manager regarding meetings:
Scrutinise documents to determine actions/information/documents required for the meeting; Collect and compile all necessary documents for management, to
inform management on the contents; Record minutes/decisions and communicate to relevant role-players, follow-up on progress made and prepare
briefing notes for the manager; Coordinate logistical arrangements for meetings when required. Render advice and liaise with regard to administrative
matters: Keep updated on WCED administrative policies; Studies the relevant
Public Services and departmental prescripts/policies and other documents and ensure that the application thereof is understood properly; Remain abreast with
procedures and processes that apply to the component; Compile reports and submissions on request.
ENQUIRIES : Mr G De Bruyn Tel No: (021) 834 2800
Official source
This vacancy was imported from DPSA Circular 25 of 2026 for reference.
Disclaimer: This vacancy was imported from the official DPSA circular PDF. Please confirm the reference number, closing date, and application instructions in the original circular before applying. View the official DPSA vacancy circulars.