SCHOOL FINANCE AND RECORDS OFFICER: SCHOOL MANAGEMENT AND GOVERNANCE SUPPORT is a South African government vacancy at Western Cape Education Department (WCED). This job is part of Circular 25 of 2026 from the DPSA. centre: Caledon | closing date: 31 July 2026. Use this page to review the requirements, duties, application instructions and official source links before applying.
Job details
Applications
Where to send your application.
Applications must be submitted by using the following URL https://www.westerncape.gov.za/education via Google Chrome or Mozilla Firefox.
Salary
R413 001 per annum (Level 08)
Requirements
- National Senior Certificate (or equivalent) and a Three-year relevant qualification in finance.
- A valid Driver's licence (excluding code A/A1).
- 2 years relevant administrative experience.
- Preference given to finance and records management experience.
- Knowledge: Knowledge of relevant departmental policies and procedures.
- Knowledge of Archives and Records Service Act.
- Knowledge of Public Financial Management PFMA.
- Knowledge of budgeting processes and techniques.
- Knowledge of Financial Systems for example Pastel.
- Knowledge of School Administrative processes and procedures.
- Knowledge of Information Management Systems EMIS, CEMIS and Leave Management Systems.
- Knowledge of SCM processes and procedures.
- Skills: Communication.
- Language two official languages of the Western Cape.
- Computer literacy including skills in Pastel.
- Planning and organising.
- Presentation.
- Report writing skills reports and submissions.
- Analytical and interpretation skills.
- Interpersonal skills.
- Problem solving.
- Financial skills including bookkeeping.
Duties
- Monitor, verify, develop and report on all aspects of Record Management.
- Check if the following registers are in place, verify that registers are in line with policy, prescripts, norms and standards and in line with the approved National Archives Policy: Approved File Plan.
- Telephone, Fax and Mail Registers.
- Stock Registers for Assets, Library, LTSM, IT equipment, Tuck Shop and Key Register.
- Handing Over Register and or Certificates.
- Learner Transport File, including WCED 061 and Inspection Form WCED 095.
- Admission Register CEMIS.
- Attendance Registers Educators, Public Servants and Learners.
- Leave Registers Educators, Public Servants.
- Incident Register.
- Disciplinary Registers Educators, Public Servants and Learners.
- Minutes of all meetings for example Staff, SMT, RCL, SGB, SDT.
- Records of Training Staff, SMT, RCL, SGB, SDT.
- Daily Decisions Register.
- Record of SACE registration for SGB posts.
- Record of Health and Safety including Evacuation Plans.
- Assist with the development of file plans and registers in line with prescripts.
- Support and follow up on all required corrective actions.
- Report in writing and electronically on all aspects of school administration to the Assistant Director School Financial Management and Administration.
- Monitor, verify, develop and report on sound Financial Administration Systems.
- Check that all the following financial administration processes and practices are in line with policy, prescripts, norms and standards and in line with the approved National Archives Policy: Financial Management finance and procurement.
- School Budget processes and meetings.
- Cash, receipt, class receipt and bank deposit book.
- Cheque requisitions.
- Petty Cash.
- Bank Statements.
- Bank Reconciliation Statements.
- Procurement.
- Asset Management including issuing and retrieval of textbooks and furniture including hostels.
- Assist with administrative tasks regarding the finance and assets with the opening and closing of schools.
- Contracts SGB employment and Service Providers.
- Risk Management internal control and fraud prevention.
- Fundraising.
- School Fee Exemptions.
- Transfer payments electronic funds transfer.
- Donation Register 18A.
- Loans, overdrafts and investments finance.
- Educator and public servants additional remuneration Section 38A.
- SARS Registration and other Tax Obligations.
- Municipal Accounts payment of Section 21 Schools.
- Assist the Public Schools Administrative Components with the development of financial administration processes and practices in line with policies, prescripts, norms and standards.
- Assist and train with the development and implementation plan to ensure improvement with regard to sound financial administration.
- Conduct school assessment and evaluations on financial management.
- Support and follow up on all required corrective actions.
- Report in writing and electronically on all aspects of School Financial Administration to the Assistant Director School Financial Management and Administration.
Enquiries
Ms I Senosi Tel No: (028) 214 7300
Notes
The applicants are advised to read the foreword available on the WCED website before applying for the post/s. Applications must be made via the department’s on-line E-Recruitment system. The on-line system will automatically generate a Curriculum Vitae; applicants are therefore required to ensure that their profiles are fully completed. Certified copies of Identity Document, Senior Certificate and the highest required qualification as well as a driver’s license where necessary, will only be submitted by shortlisted candidates to HR on or before the day of the interview date. All applicants must be SA Citizens/Permanent Residents or Non-SA Citizens with a valid work permit. Applicants will be expected to be available for selection interviews and competency assessments at a time, date and place as determined by Western Cape Education Department (WCED). The Department reserves the right to conduct pre-employment security screening and appointment is subject to positive security clearance outcome. Applicants must declare any/pending criminal, disciplinary or any other allegations or investigations against them. Should this be uncovered post the interview the application will not be considered for the post and in the unlikely event that the person has been appointed such appointment will be terminated. If you have not been contacted within 3 months of the closing date of this advertisement, please accept that your application was unsuccessful. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. OTHER POSTS
Z83 form: Government job applications usually require the Z83 application form. Download the Z83 application form before applying.
Original Text
District Circuit: Overberg Education District
SALARY : R413 001 per annum (Level 08)
CENTRE : Caledon
REQUIREMENTS : National Senior Certificate (or equivalent) and a Three-year relevant qualification in finance. A valid Driver's licence (excluding code A/A1). 2 years
relevant administrative experience. Preference given to finance and records management experience. Knowledge: Knowledge of relevant departmental
policies and procedures. Knowledge of Archives and Records Service Act.
Knowledge of Public Financial Management PFMA. Knowledge of budgeting processes and techniques. Knowledge of Financial Systems for example
Pastel. Knowledge of School Administrative processes and procedures.
Knowledge of Information Management Systems EMIS, CEMIS and Leave
Management Systems. Knowledge of SCM processes and procedures. Skills:
Communication. Language two official languages of the Western Cape.
Computer literacy including skills in Pastel. Planning and organising.
Presentation. Report writing skills reports and submissions. Analytical and interpretation skills. Interpersonal skills. Problem solving. Financial skills
including bookkeeping.
DUTIES : Monitor, verify, develop and report on all aspects of Record Management.
Check if the following registers are in place, verify that registers are in line with policy, prescripts, norms and standards and in line with the approved National
Archives Policy: Approved File Plan. Telephone, Fax and Mail Registers. Stock
Registers for Assets, Library, LTSM, IT equipment, Tuck Shop and Key
Register. Handing Over Register and or Certificates. Learner Transport File, including WCED 061 and Inspection Form WCED 095. Admission Register
CEMIS. Attendance Registers Educators, Public Servants and Learners.
Leave Registers Educators, Public Servants. Incident Register. Disciplinary
Registers Educators, Public Servants and Learners. Minutes of all meetings for example Staff, SMT, RCL, SGB, SDT. Records of Training Staff, SMT, RCL,
SGB, SDT. Daily Decisions Register. Record of SACE registration for SGB posts. Record of Health and Safety including Evacuation Plans. Assist with the
development of file plans and registers in line with prescripts. Support and follow up on all required corrective actions. Report in writing and electronically
on all aspects of school administration to the Assistant Director School
Financial Management and Administration. Monitor, verify, develop and report on sound Financial Administration Systems. Check that all the following
financial administration processes and practices are in line with policy, prescripts, norms and standards and in line with the approved National
Archives Policy: Financial Management finance and procurement. School
Budget processes and meetings. Cash, receipt, class receipt and bank deposit book. Cheque requisitions. Petty Cash. Bank Statements. Bank Reconciliation
Statements. Procurement. Asset Management including issuing and retrieval of textbooks and furniture including hostels. Assist with administrative tasks
regarding the finance and assets with the opening and closing of schools.
Contracts SGB employment and Service Providers. Risk Management internal control and fraud prevention. Fundraising. School Fee Exemptions. Transfer
payments electronic funds transfer. Donation Register 18A. Loans, overdrafts and investments finance. Educator and public servants additional
remuneration Section 38A. SARS Registration and other Tax Obligations.
Municipal Accounts payment of Section 21 Schools. Assist the Public Schools
Administrative Components with the development of financial administration processes and practices in line with policies, prescripts, norms and standards.
Assist and train with the development and implementation plan to ensure improvement with regard to sound financial administration. Conduct school
assessment and evaluations on financial management. Support and follow up on all required corrective actions. Report in writing and electronically on all
aspects of School Financial Administration to the Assistant Director School
Financial Management and Administration.
ENQUIRIES : Ms I Senosi Tel No: (028) 214 7300
Official source
This vacancy was imported from DPSA Circular 25 of 2026 for reference.
Disclaimer: This vacancy was imported from the official DPSA circular PDF. Please confirm the reference number, closing date, and application instructions in the original circular before applying. View the official DPSA vacancy circulars.